Office Manager International Tunisia & Marocco
OVH CLOUD
Total years of experience :15 years, 11 Months
HR Activities:
•Identify top talent by screening resumes, conducting initial phone interviews, andeffectively communicating job requirements to attract candidates aligned with companyneeds.
•Efficiently coordinate interviews between candidates and hiring managers to ensure aseamless and timely recruitment process.
•Maintain a structured database of candidate profiles and recruitment activities, servingas a comprehensive resource for current and future talent acquisition efforts.
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Streamline the onboarding process by preparing the work environment and cultivating apositive and inclusive atmosphere for new hires from day one.
•Precisely manage payroll functions (including bonuses, absences, and leaves) andadminister employment contracts, amendments, and legal documentation to ensureseamless personnel management.
•Ensure compliance with local labor regulations and enhance collaboration between theaccounting and HR departments to achieve regulatory adherence and financial accuracy.
Event Management:
•Plan and coordinate team-building activities and corporate events to strengthen teamdynamics and boost employee satisfaction
•Plan and oversee corporate dinners, parties, seminars, and training sessions to ensuresmooth execution and alignment with organizational objectives.
•Optimize event outcomes by partnering with vendors and service providers to executehigh-quality events within budgetary constraints. Strategically promote events throughinternal communication channels to enhance participation and engagement.
•Facilitate continuous improvement by monitoring event finances, tracking expenses, and conducting post-event evaluations to collect feedback and improve future events.
Financial and Legal Activities:
•Manage timely processing of supplier payments and client reimbursements whileadhering to local and corporate regulations.
•Serve as the main contact for the Group’s legal department and local law firms, overseeing legal requests and ensuring compliance with local authorities to minimizelegal risks.
•Produce monthly financial reports, delivering timely and accurate budget and forecastinformation to drive strategic decision-making.
HRActivities:
• Efficiently onboard new recruits by setting up their work environment and fostering a welcoming atmosphere from day one.
• Accurately manage payroll (bonuses, absences, leaves) and administer employment contracts, amendments, and legal documents for seamless personnel management.
• Ensure compliance with local legislation and facilitate effective communication between accounting and HR departments for regulatory adherence and financial accuracy.
• Coordinate training requests with the Training Center and facilitate internal communications across the site to promote continuous learning and transparent information flow. Event Management:
• Organize impactful team-building activities and corporate events to enhance team dynamics and employee satisfaction.
• Plan and manage corporate dinners, parties, seminars, and training sessions.
• Maximize event effectiveness by collaborating with vendors and service providers to deliver top-notch events within budget. Promote events effectively through internal channels to maximize participation and engagement
• Drive continuous improvement: Monitor event finances, track expenses, and conduct post-event evaluations to gather feedback and enhance future events. Recruitment Tasks:
• Discover top talent: Review CVs, conduct initial phone screens, and communicate job requirements to attract candidates who fit the companys needs
• Seamless interview coordination: Schedule and manage interviews between candidates and hiring managers, ensuring a smooth and timely recruitment process.
• Facilitate the onboarding process for new hires by handling documentation and administrative tasks, and manage the offboarding process for departing employees to ensure smooth transitions.
• Maintain an organized database of candidate profiles and recruitment activities, providing a robust resource for ongoing and future talent acquisition needs. Financial and Legal Activities:
• Manage timely processing of supplier payments and client reimbursements while adhering to local and corporate regulations.
• Serve as the main contact for the Groups legal department and local law firms, overseeing legal requests and ensuring compliance with local authorities to minimize legal risks.
• Produce monthly financial reports, delivering timely and accurate budget and forecast information to drive strategic decision-making.
• Ensure financial and information accuracy: Timely process invoices, track office expenses, and facilitate clear internal and external communication to uphold financial integrity and transparency
• Streamline employee onboarding: Welcome new recruits by handling administrative tasks, organizing equipment setup, and providing a comprehensive welcome booklet for a smooth and positive start.
• Facilitate travel and event planning: Manage travel arrangements for flights, cars, hotels, and restaurants efficiently. Organize impactful team-building events and activities to foster team cohesion.
• Optimize employee management: Monitor health insurance needs, oversee absences, leaves, and departures, and manage payroll variables to support a well-functioning and efficient workforce.
Executive Management
•Organize business trips for the CEO (flights, hotel reservations, etc.)
•Manage electronic calendars and monitor deadlines
•Handle logistical and material organization of meetings
•Participate in meetings, take notes, draft minutes, meeting summaries, and distribute them.
•Update professional and regulatory documentation
•Sales team management
•Perform administrative contract management
Event Management:
•Plan, organize, and execute a variety of sales team events, including, seminars, workshops, and social gatherings.
•Coordinate with vendors, restaurants, and service providers to ensure smooth event operations and adherence to budget constraints.
•Develop event programs, agendas, and materials to ensure comprehensive event coverage and engagement.
•Manage event logistics, including registration, accommodation, transportation.
•Monitor event budgets, track expenses, and provide post-event financial reports.
•Conduct post-event evaluations to assess event success, gather feedback, and identify areas for improvement.
•Promote events through internal communications and ensure alignment with company branding and objectives.
•Collaborate with cross-functional teams to ensure events align with organizational goals and enhance employee engagement
Executive Management
• Organize business trips for the CEO (flights, hotel reservations, etc.)
• Manage electronic calendars and monitor deadlines
• Handle logistical and material organization of meetings
• Participate in meetings, take notes, draft minutes, meeting summaries, and distribute them.
• Update professional and regulatory documentation
• Sales team management
• Perform administrative contract management Event Management:
• Plan, organize, and execute a variety of sales team events, including, seminars, workshops, and social gatherings.
• Coordinate with vendors, restaurants, and service providers to ensure smooth event operations and adherence to budget constraints.
• Develop event programs, agendas, and materials to ensure comprehensive event coverage and engagement.
• Manage event logistics, including registration, accommodation, transportation.
• Monitor event budgets, track expenses, and provide post-event financial reports.
• Conduct post-event evaluations to assess event success, gather feedback, and identify areas for improvement.
• Promote events through internal communications and ensure alignment with company branding and objectives.
• Collaborate with cross-functional teams to ensure events align with organizational goals and enhance employee engagement