Personal Assistant to the Operation Director
Philips Lighting
مجموع سنوات الخبرة :15 years, 7 أشهر
• Handel all admin tasks for Operation director.
• Handel call phones, Emails, faxes.
• Handle all internal and external corresponds.
• Arranging travel visa, ticket and transportation etc.
• Prepare filling (Hard/Soft copies) and reports.
• Arrange and Attending Minutes of Meeting.
• Admin for Oracle ERP system to submit and follow attendance and other issues.
• Submit and create all new item requests on Oracle ERP system.
• Submit and create all new arrival shipment requests on Oracle ERP system.
• Handel call phones, Emails, faxes.
• Arranging travel visa, ticket and transportation etc.
• Ordering stationery and furniture.
• Prepare filling (Hard/Soft copies).
• Arrange and Attendances Minutes of Meeting.
• Generating a pool of qualified candidates according to the company's requirements.
• Follow up attendance sheet and print report weekly and monthly.
• Shortlist suitable candidates for every title.
• Send and Follow up quotations with clients.
• Handel call phones, Emails, faxes.
• Arranging travel visa, ticket and transportation etc.
• Ordering stationery and furniture.
• Prepare filling (Hard/Soft copies).
• Arrange and Attendances Minutes of Meeting.
• Supervisor office boys.
• Petty cash.
• Generating a pool of qualified candidates according to the company's requirements & Scheduling examinations by coordinating appointments.
• Conducting initial interviews and recommendation for the short listed candidates.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Follow up attendance sheet and print report weekly and monthly.
• Generate pool of candidates
• Shortlist suitable candidates for every title
• Conduct phone screening
• Set interview appointments
• Divide and archive the candidates’ applications and CVs
• Summarize interviews feedback and follow up the tracing sheet
• Preparing statistical reports.
• Executive Secretary for Construction and Maintenance Executive Manager.
• Team Leader for two Secretaries at the department.
• Corresponds (Emails - faxes).
• Prepare personnel forecasts to project employment needs.
• Prepare quotation and letters to contact with customers.
• Prepare daily, weekly, monthly and yearly report for dept.
• Prepare filling to every project (Hard/Soft copies).
• Arrange and Attendances Minutes of Meeting.
• Update and create data for all customers on CRM Program
• Training Coordinator.
• Record Job Description.
• Selecting and phone screening.
• Project Manager for Language Project.
• Arrange and Attendances Minutes of Meeting.
• Arranging travel, organizing meetings and appointments.
• Ordering stationery, dealing with post and emails, writing reports.
• Ordering office furniture.
• Organizing office maintenance and repair work.
• Training Coordinator
• Responsible for preparing out and in bills to store and preparing customer accounts.
• Repairing monthly salary.
• Responsible of all of secretary work.
• Take calls and Handel problem with current and new customer.
• Follow up with current customer.
• Filling the paper and send fax and E- mails.
diploma
diploma
accounting
