Facilities Manager
Union Properties
Total des années d'expérience :24 years, 3 Mois
• Overseeing the maintenance, preservation and knowledge of all physical plant, systems, equipment and infrastructure.
• Managing the design and establishment of all specifications required in the purchase of all materials, and services utilized in the connection with the maintenance or alteration of the facilities.
• Focusing on the financial impact of solutions through the aggressive process of bidding, negotiating and thoughtful and creative evaluation of various solutions.
• Coordinating all third party contractors in the provision of maintenance, services, construction, special projects and tenant build-out that insures the completion of all work in accordance with established specifications and client documents.
• Supervising and managing the consumption of utilities in common areas, vacant spaces and other non-tenanted areas of the facilities.
• Managing and overseeing the Main Service Provider.
• Overseeing the planned and scheduled PPM of MEP, Elevators, Escalators, Fire Alarms, Fire Fighting Equipment, Building Management System, Traffic Lights, Landscaping, STP, Generators, Pest Control etc…, facility equipments and other facilities systems and procedures.
• Selecting, developing, and evaluating internal personnel and external services to ensure the efficient operation of the department and facility.
• Managing vendor relationships and approve appropriate unpaid invoices for all completed projects.
• Preparing the Scope of work for new tenders.
• Managing rental units and ensure tenants are met with their expectation by addressing their needs as outlined in their lease agreements.
• Lead projects related to retail service, equipment, maintenance, repairs and minor renovations.
• Liaise closely with operations and retail property to ensure an effective service levels within the stores and other facilities within agreed budget.
• Maintaining owner satisfaction by ensuring quality service provision and by conducting random surveys and field visits.
• Assisting in the preparation of monthly financial report.
• Reviewing and approving all Purchase Request, Payment Certificate, Claims, variations.
• Maintaining department’s budget.
• Setting the department yearly budget and submitting to RERA for approval to implement the new rates in the annual service charges.
New Site Offices:
• Assisted in developing plans to set up operability reviews for design drawings and specifications of the project.
• Oversaw the contractors’ as-built drawings for facilities, and reviewed O&M manual submittals.
• Managed testing, commissioning, snagging activities and submittals.
• Maintained a file of specifications and warrantees, as well as Operation & Maintenance and Parts Manuals.
• Managed the Handing Over & Defect Liability Period (DLP) and warrantees after handing over.
• Managed and directed the entire site maintenance activities and operations in the most effective manner to fulfill the end users requirements.
• Created and developed preventive maintenance yearly schedules, and ensured fulfilment of the schedules to improve maintenance services level for customers and minimized maintenance cost.
Running Site Offices:
• Managed administrative activities involving purchase of equipments, maintenance of assets, housekeeping, safety and security.
• Planned and prepared monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
• Budgeted and cost control measures. Monitored a budget of approx. Dhs.20m divided over more than 100 office units (portacabins/buildings) approx. 200, 000 sq. meter of space.
• Assisted the department in project management, cost optimization and implemented business expansion plans in a timely manner. Worked closely with contracts management department.
• Managed repair, maintenance & replacement of office equipments, appliances, furnishings, vehicles, building, etc.
• Worked with Service Team (Imdaad) to ensure proper manpower and skill levels for the successful and profitable execution of the service business.
• Purchased, implemented and operated security and surveillance systems.
• Vendor management - overseeing acquisition, installation and commissioning of equipments required for the facility - IT Systems, air conditioning etc.
• Managed a team of 55 technicians across 3 shifts.
• Prepared and reviewed annual budget for facility repairs, maintenance, upgrades and improvements.
• Implemented preventive maintenance schedules using Company Software.
• Developed weekly reports on down-time, preventive maintenance, safety issues and personnel issues.
• Maintained Emergency Contact List to ensure appropriate communication linkages are available.
• Coordinated Service Team interface with Customer and contractors to ensure all service opportunities are supported including linkage to bundled opportunities. Escalated potential market opportunities to the attention of the appropriate area resource for strategic direction.
• Contract negotiations, calculation and presentation of quotations and tenders.
• Ensured that all things such as aims, objectives were done in accordance with time period, schedule or not.
• Prepared documents and reports on changed agreements with architects, clients and subcontractors.
• Allocation of manpower and material.
• Organized and conducted employee information meetings on employment policy, benefits and compensation.
• Developed, promoted and achieved a positive and productive team atmosphere within the maintenance group while working closely with QA, Production, Engineering and Tooling departments to establish common priorities, objectives and goals.
• Procurement of material, tools and equipment according to job requirements.
• Supervision of site quality control and overseeing of project coordinators.
• Invoiced and follow up of payments.
• Reported monthly on project financial performance to the top management.