Administration Manager/Personal Assistant to Chairman
ISON TECHNOLOGIES FZ LLC
Total des années d'expérience :15 years, 0 Mois
Working as an Administration Manager/Executive Assistant to Founder and Chairman handling Middle East, Africa and Asia region for travel, Visa and events, Meetings related work below in brief. (Acting Administration Head to all locations) Maintaining and Presenting Annual MIS reports for whole Administrative cost for travel, office expense, Marketing, Work Permits, Day to Day Operations project and Region wise to Management. Ensuring smooth running of operations across all locations with strict supervision and daily reports. I have been tagged by different names in office which 24/7 available and Google/Encyclopedia of Dubai. Maintaining details of Chairman’s bank accounts and credit cards (highly confidential) with records of tracking of expenses monthly basis. Maintaining detailed records of frequent flyer and loyalty membership numbers with follow-up on points to be credited time to time for Chairman, MD, COO and CGO. Taking care of Medical Insurance of Dubai location 200+ staffs Annual leave tracker and acting PRO for company. Travel management and organization for staff & candidates including liaising with travel agents. Taking care of Calendars for Chairman, Founder and Managing Director. Arrangements for all board members, Shareholders and Investors. Managing every year Sales Meeting, Strategy meets and Conferences for 300+ guest. Managing Procurement for different Project work and Handling stocks of company. Composed and revised legal documents for Partners and attorneys, including letters, court filings and legal opinions Notarization in Dubai court, attestation of legal documents. Controlled flow of incoming and outgoing correspondence; 5 Star Chain properties Tie ups with extra benefits on cost to company and special loyalty rewards to all employees. Taking care of all countries visa including Dubai Work Permit & arranging all documents for it. Maintaining proper tracker of visa expiry of expats and Annual leave of company employees. Communicating efficiently, accurately and effectively to customers, Banks, vendors and internally to colleagues. Handling office accounts and maintaining record of all cash flows. Processing WPS salary for all Dubai location. Optimizing cost on telecommunications and Internet Plans for Dubai Office Location. Handling Multi-level administrative work for key office personnel, maintaining record of reimbursable payments, medicals, salary disbursements, petty cash, courier of documents, insurance payment, credit card payments and other utility payments etc. Organizing office filing system, maintaining database, coordinating office memos, monitoring and ordering office supplies and supervising office maintenance and upkeep. Assistance in all bank related queries by coordinating with bank and following up on the same. Supporting in salary, termination, Offer letters, proposals and contracts drafting for Dubai location. Human resources related work including induction programs for new joiners with strong follow up on visas and local employment procedures. Facility management, including supervision of office maintenance and presentation. Invoicing and collection from clients in liaison with Finance.
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Pursuing MBA from Symbiosis University Pune
2010 Bachelor in Commerce from Pune University. (Externally)
2007 H.S.C. from Maharashtra Board.