Receptionist
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Total years of experience :3 years, 5 Months
Handling faxes, emails, letters for both incoming/outgoing for the CEO and responding to the
same as advised.
* Scheduling and coordinating appointments for meetings both locally and internationally.
* Responsible for booking internal conference rooms, meeting rooms through Outlook system
for department meetings, visitor meetings, interviews, as per requirement of various
Department Heads.
* Manage the HR files and ensure completion of all documents, maintain leave records,
coordinate with PRO for visit/employment visas and other general administrative functions.
* Handling all departments for both incoming and outgoing mail/courier and maintaining register
for the same.
* Keeping a track of stationary requirements for various departments.
* Daily updating meeting, appointment schedules on the electronic calendar.
* Keeping track & follow-up on letters/faxes/emails sent to clients.
* Prioritizing jobs & Time Management
* Booking Air Tickets & Hotel accommodation for office staff.
* Monthly follow-ups on cheque receivables & payables.
* Maintaining office records and reports, maintaining confidentiality, handing petty cash.
Fully responsible in terms of secretarial jobs.
* Screening incoming phone calls and sorting outgoing calls, faxes and e-mails.
* Preparing all Company profiles, Quotations, Inquiries, Contracts, Proposal, and
Correspondences local and international.
* Making Invoices using in the absence of the account assistant.
* Performing other related duties assigned if and when necessary.
* Receiving Delivery Orders from suppliers.
* Mainly in charge of the warehouse and flats renewal.
* Recording the incoming and outgoing customer's record.
* My seniors and managers trusted some minor operational jobs to me like customers follow up
after supplying materials.
* Making Hotel reservations and Travel bookings.