Credit Controller
Clyde & Co LLP
Total years of experience :22 years, 3 Months
• Responsible for billing/invoices of Corporate Group.
• Raising billing guides/proforma, draft bills and finalizing the bills using the firm's billing software (Elite Enterprise).
• Attend to the general matters, invoices and credit notes inquiry and request.
• Deals and provide accurate advises on related billing inquiries and procedures using Elite.
• Ensures that the Service Level Agreement (SLA) in relation to billing is met.
• Close liaison with Senior Equity partners and lawyers, specifically to the Corporate Commercial Group, and focal point of queries.
• Running reports in Elite Enterprise.
• Prepare monthly Statement of Account to send to client.
• Administer the chasing/collection of unpaid/outstanding invoices.
• Process payments of settlements funds and third party correspondences
• Process voucher entries
• Undertakes ad hoc responsibilities as necessary
• Helped-out in the preparation of documents pertaining to arbitration, including some paralegal tasks.
• Performed Audio/Dictaphone typing of correspondences and documents and ensure that the proper format and correct punctuations and spellings were applied in the document/letter.
• Assist in the entering the lawyer’s daily time sheets/time entries.
• Prepared, draft and finalized the lawyer’s monthly bill using the firm’s billing software, Elite 3e.
• Responsible for sending the invoices to the client and following up for the outstanding bills/invoices to meet ensure firm’s monthly collection (per lawyer).
• Extensive administrative and secretarial assistance provided to the fee earners.
• Received and screened telephone calls, inquiries and request of the client in behalf of the lawyer.
• Maintained and managed the lawyer’s physical and e-filing system.
• Liaised with the Administration Coordinator regarding the lawyers travel arrangements.
• Handled the lawyer’s entry of their daily timesheet. .
•Responsible for handling and arranging the meetings and appointments of the Consul General.
•Responsible for giving consular assistance with regards to notarization and passport application inquiry as needed.
•Assist in balancing receipts of the daily transactions and entering the same in the mission’s finance system.
•Assist and help out in the collection of visa application and conveying visa status of the applicant.
•Responsible for the preparation of the hotel bookings, reservations and transportation of the Consulate’s representatives.
•Responsible for answering telephone inquiries and connecting the same to the different departments and screening of the Consulate’s mails and email.
•Perform other miscellaneous task such as filing and photocopying of documents and other task necessary that may be assigned by my superior.
•Responsible for managing and the co-ordination of the office environment.
•Provide general administration and clerical support in line with the different project plans for the business.
•Responsible for the preparation of the monthly to quarterly budget.
•Prepare invoices and cheques for the payments of claims and purchases.
•Preparation of liquidation report of the budget given.
•Report and update the directors of the company with regards to the office condition.
•Ensure visa for the staff, ticket and flight booking, hotel accommodations and other major things needed for out of the country travel.
•Coordinate with the industry partnered-companies specifically the HR Department for the placement of students for internship.
•Coordinate with the students and Industry Professor’s/Supervisor concern.
•Monitoring of student’s evaluation with regards to their performance with the help of their Industry Professor.
•Answer to the companies complaints on the student’s action and attitude, and parents and student inquiry.
•Ensure that the CPO Internship status is properly updated.
•Assist and organized CPO schedules and meetings and preparation of the CPO school year calendar.
•Assist the company for their request of the graduate list.
•Received and screened telephone calls.
•Transferred telephone calls and inquiry to the concerned departments.
•Attended to the students, parent and visitors inquiry within the vicinity of the school.
•Entered information of mortgage/property documents such as address, owner's name, bank, etc.
•Completed forms and edited current information.
•Read the information and keys the data into the necessary fields.
•Compared entered data for proof reading to ensure that there is no error in the information provided for client's information.
•Maintained records of work task and completed documents.
•Responsible for accepting cash & cheque deposits and withdrawal.
•Perform automatic transfer of accounts from checking to savings accounts.
•Ensure that the signature of the withdrawer is correct and the same in the specimen card.
•Balancing of cash & transaction at the end of the day.
•Preparation of daily, weekly & monthly report all the transaction.
•Counting & transferring of cash to the bank cashier.
•Responsible for assisting customers for the opening of account