Administration Officer
SGS GULF LIMITED
Total years of experience :4 years, 0 Months
Accomplishments and Key Functions:
1. Initiates invoice processing by recording expenses for all finished job operations in Jebel Ali and collaborates with cross-functional teams to monitor accuracy and timely payment of invoices.
2. Prepares client revenue reports for current month vs last month vs YTD vs last year, to be used by management for decision-making.
3. Provides necessary updates and processes needed by Operations and Billing Team such as KPI and UBR reports.
4. Other admin and ad hoc tasks such as preparing requirements for gate passes for different ports and preparing letters for surveyors and inspectors.
Accomplishments:
1. Maintained three consecutive High performance ratings for delivering exceptional and reliable results on daily and ad hoc tasks.
2. Received Special Recognition Award for backing up the whole team to ensure continuous operations.
3. Effectively handled vendor payment claims with a 24-hour response time, resulting in a 15%increase in satisfaction ratings.
4. Achieved a 50% improvement in efficiency through invoice automation, leading to faster processing times and reduced errors.
5. Reduced audit teamworkload by 40% by implementing a new systemfor tracking the receipt of invoices/claims and providing data on demand.
Key Function Areas:
1. Initiated the invoice processing workflow by promptly inputting received invoices into the system.
2. Managed a mailbox handling vendor payment claims with an average response time of 24 hours.
3. Served as the primary point of contact for vendor and stakeholder inquiries, responding within 24 hours.
Accomplishments:
1. Received consistent high ratings from line manager for successful monthly reconciliation and excellent preparation of schedules needed for Financial Statements.
2. Achieved a 10% reduction in inventory holding costs through reconciliation and recommendations for improvement during the monthly closing of Inventory and Fixed Asset books.
3. Successfully reduced processing time by 15% and ensured on-time payment to suppliers by issuing Creditable Withholding Tax through implementing a new invoice tracking system for disbursements.
4. Ensured accuracy and compliance with company policies and procedures while processing an average of 50 employee expense reports per week.
5. Monitored actual expenses versus budgeted expenses through quarterly variance reports, leading to the identification of cost-saving opportunities and improved financial performance for Computer-related Equipment, Software, Local and International Training, and other activities.
Key Function Areas:
1. Reviewed and processed an average of 50 employee expense reports per week.
2. Audited and reconciled all Petty Cash Funds from five departments.
3. Collaborated with department heads to develop budgets including HR’s monthly
Local & International Training, and IT’s Computer-related Equipment and Software.
4. Led the monthly closing of Inventory and reconciled Fixed Asset and Inventory
books, identifying discrepancies, and providing recommendations for improvement.
5. Streamlined the disbursement process by implementing a new invoice tracking
system.
6. Single-handedly prepared the schedule needed for Financial Statement, including
Prepaid Expenses, contributing to timely and accurate financial reporting.