Mary Baaklini

 Following day to day Agenda
 Attending all the meeting with clients and suppliers taking notes and minuets
 Follow up with all workers, lawyers, different entities to insure that the tasks required are running smoothly and on time
 Make researches needed for the ecovillage progress and development: finding potential clients, research for summer and winter activity sports, research for real estate developers …
 Translating documents English to Arabic
 Set meetings, taking phone calls, replying on emails
 Filing and writing the history of every legal and daily file
 Worked on the website of the ecovillage monitoring the text and the contents.
 Handling all legal files.
 Preparing events and follow up with all details, invitations, entertainment catering, guests list
 Monitering Assayar social Media Website and Facebook

 Planning short and long term strategies, client prospecting and new market expansion strategies.
 Leading monthly corporate meetings to ensure employees and customers work for same objectives and targets and update quarterly on status (shipment to date) vs. target.
 Following up with client trends and needs in Europe to ensure full import/export menu available.
 Issuing contracts, invoices, quantities, payment terms and conditions with suppliers and clients.
 Hosted high net worth visitors and organized travel, accommodation and entertainment.
 Responsible for general office administration, Executive support, managing inventory levels, filing and all incoming sensitive and confidential emails.
 Co-lead brainstorm sessions with lawyers to close on contracts in both English and Arabic.
 Direct contact and follow up with legal authorities and marine shipping insurance companies.
 Building client relationships with suppliers in China, Thailand, Egypt and Italy.
 Responsible for all the banking transaction payments and transfers.
 Managing 10 employees - salaries, vacation planning, work management, progress, learning, day to day tasks and financial aid.

 Managed the Ambassador’s office: Coordinated and distributed circulation of all classified and non-classified material, ambassador gatekeeper (screened phone calls and visits), determined priorities and provided timely and responsive administrative support.
 Managed documentation and informed the Ambassador of matters requiring urgent attention
 Conducted research and prepared correspondence in English for speech notes, travel programs, quarterly and annual reports and diplomatic cables.
 Assist with arrangements for visiting Lebanese Ministers, Parliamentarians and officials
 Issuing visas and approving legal documentations for immigration and business travel, as well as handling all payment and fee processes.
 Direct contact with the ministry of foreign affairs in Lebanon the (Minister office) to follow up with the needs of the Liberians lobby in Lebanon as well as the Lebanese in Liberia.

 Organized 15 weddings and worked on choosing and executing themes, locations, decoration, flowers, entertainment, music, souvenirs and writing vows.
 Pull together disjointed elements to create a unified "look", added details that couples might have missed and coordinate with the florist, caterer, printers, invitation companies, graphic designers and any other aesthetic vendors.
 Aided in choosing bridal gown, groom’s wear and bridesmaid dresses and other wedding attire via finding and coordinating and stylish new venues and keeping up with trends.
 Keeping emergencies under control (including last minute changes, mistakes or wedding crashers and unruly guests).

2001- 2003
Spinneys Head Office Dbayeh (3 years)

• Direct assistant to the CFO
• Supervised staff while handling and filtering complaints before escalation to the CFO
• Set meetings and appointments with the CFO while managing last minute schedule changes
• Organized and filed all Spinneys' client's and supplier's portfolios of Spinney's in four
branches
• Preparing checks to pay suppliers, reconciliations, light accounting (data base entry)
• Prepare for the board meetings and taking notes (minutes meeting)
• Follow the needs of all sections prepare papers for employees personal loans

2000- 2001 (1 year)
National Broadcasting Network NBN Beirut - Lebanon

• Investigating and covering varying social and political crises on a weekly program "What's the Issue?"
• Key Highlights: On ground affiliation with the UN reporting minefields distribution, clearing and dismantling in the south of Lebanon in addition to raising civilian awareness and highlight steps to be taken to protect civilians - Documentary on war zone victims in the
South of Lebanon

1996- 2000 (4 years)
Cable Vision Network Beirut - Lebanon

• Covered a range of areas (e.g. news, political, business, education, healthcare, lifestyle,
music and fashion) as a full time TV news anchor for local dailies.
• Provided complete, accurate and compelling live coverage of both anticipated and spontaneous news investigating social and political issues.
• Earned repeated commendations for excellence in writing and reporting
• Key Highlights: Regular correspondent to the Ministry of Foreign Affairs in Lebanon - Live
reporting of the 1996 Qana Massacre on a UN compound in warzone south of Lebanon -
translation from English to Arabic of all news reports

Volunteer and aiding refugees with the red cross during 2006 war in Lebanon

• providing on-the-ground support for disaster relief,
• providing emergency and health care training to communities.
• Volunteer disaster teams respond to emergencies,
• assess the needs of victims and provide temporary supplies of food, clothing and shelter.
• Volunteer caseworkers work with this team to help victims apply for community, state and disaster relief programs.