Grazie Dela Paz

First point of contact between the President, client and the staff.
Email management, calendar/diary management and setting up of appointments and meetings.
Takes minutes of meetings accurately.
Monitors, follow up and updates the President on the status of projects (client orders & deliveries).
Prepares PowerPoint presentations and quotations for clients.
Local and international flight & hotel booking arrangements.
Events booking, coordination and management.
Prepares various reports and expenses & liquidation statements.
Performs other administrative ad hoc duties.

• Manages the diary of the Managing Director, Estimating Manager/Business Development Manager’s schedules of meetings, appointments and client/site visits.
• Prepares reports for the quarterly board of directors meeting, conducts research works, and gathers data by coordinating with various departments for presentation to senior level executives or prospective clients.
• Prepares commercial & technical bids and pre-qualification submissions on a timely manner ensuring that deadlines are met.
• Makes hotel and overseas travel arrangement of senior management personnel.
• Screens phone calls and email enquiries and forwards them to the appropriate staff.
• Prepares internal and external business correspondence.
• Responsible for handling petty cash, liquidation reports and reimbursement of expenses.
• Proof reads and ensures that documents for signature are in order.
• Updates the company profile manual and prepares Monthly Estimation Department’s reports for submission to the Managing Director/General Manager.
• Ensures the confidentiality of all management matters and handles other administrative tasks as assigned.
• Handled and coordinated company events.
• Served as Admin. Assistant/Secretary for over 3 years (October 2008 to January 2012).

Provided more than 10 years of secretarial and administrative support to the Senior Vice President of Finance and Administration of one of the most prominent group of companies in the Philippines.