Receptionist cum Admin Assistant
Afribridge Trade Exporters DMCC
Total years of experience :6 years, 8 Months
Accounts Duties and Responsibilities:
• Updating Accounts Receivables and Payables
• Preparation of Vouchers and Cheques
• In-charge of Bank Deposits, Withdrawals and other Banking Transactions
• In-charge of Updating Documents
• Book keeping
Administrative/ Front Desk Duties and Responsibilities:
• In-charge of answering the phone, email correspondence, assisting visitors and clients
• Preparing Documents for filing and signature
• Prepare work orders, supply requisitions, requests for special data or similar actions within established limits and procedures obtains appropriate signatures
• Perform other tasks that are assigned time to time.
PRO Duties and Responsibilities:
• Preparing files and documents for new employee
• Visa Preparation and Cancelation of employees
• Renewing of company license and policy
Duties and Responsibilities:
• Provides office operations support such as receiving and screening telephone calls and visitors, opening and reviewing incoming mail, and responding to inquiries.
• Operates office equipment such as copiers, typewriters or other equipment found in work unit.
• Processes documents or forms according to instructions.
• Prepares work orders, supply requisitions, requests for special data or similar actions within established limits and procedures; obtains appropriate signatures.
• Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
• Monitors and updates expenditures and performs simple analysis on accounts; authorizes and/or approves payments within established department/unit guidelines.
• Plans and arranges conferences, meetings and/or special events under general instructions from supervisor; communicates arrangements to appropriate individuals.
• Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
• Implements new policies, procedures and practices impacted by decisions made by supervisor at meetings and/or conferences.
• Helps handle a company’s shipping and receiving processes, or “logistics.”
• Ensures orders are tracked and invoices are filed.
• Bargains with manufacturing salespeople on costs, as well as loading and unloading trucks that deliver good
Duties and Responsibilities
• Greets, registers, and assigns rooms to guests.
• Verifies customer’s credit, and establish how the customers will pay for accommodation.
• Keeps records of room availability and guests’ accounts, manually or using computers.
• Reviews accounts and charges with guests during the check out process.
• Contacts housekeeping or maintenance staff when guests report problems.
• Maintains cleanliness and organization of front desk, and front desk closet