Executive Secretary
Arab Planning Institute
Total des années d'expérience :17 years, 9 Mois
Scientific Research Department - 2012 to 2013.
Training & SMEs Department - 2013 to Present.
Provide administrative and executive support within a new and busy department.
Manage executive team’s calendar and schedule; plan meetings; prepare reports, spreadsheets and presentations.
Responsible on creating powerpoint presentations about the API role and activities to be presented in the ministries and regional organizations in several countries.
Created several PowerPoint Presentations for bi-annual and annual achievements’ reports of the API, presented on the API Board of Trustees.
Became the main troubleshooter of MS Office issues, and supported peers to create annual API publications (Reports, researches, and books).
Became a trainer for the new comers and some current secretaries to support their technical skills and capabilities.
Excelled within deadline-intensive environment, ensuring the accurate and on-time completion of all projects.
Selected in several exhibitions, workshops and many other events of the API as a member of organizing team.
Worked as Research Assistant by searching, analyzing, and converting data into charts, diagrams, tables…etc. and converting such information into illustration shapes.
Member in Organizational Committee for the following events:
- The 5th Annual Conference of the GIFT-MENA Network "Human Capital Formation in the Public Sector and the Challenge of building the State in times of crisis” - API, Kuwait, 28-30 Jan. 2014.
- Conference of "Arab Investment Meeting: Investment Attractiveness Gap" - Regency Hotel, Kuwait: 11-12 Dec. 2013.
- Forum of SMEs and their role in sustainable development in the Arab region, Missoni Hotel, Kuwait: 6-7 Nov. 2012.
Earned “outstanding” ratings on annual reviews for the past four years. Recognized for high-quality work, organizational strengths and exceptional office skills.
Quickly became a trusted secretary to the top-management, and earned a reputation for maintaining a positive attitude and producing high-quality work.
Became the first choice to create PowerPoint
Carefully handle and direct all mailing and correspondences reaching the Manager’s office and take necessary actions to direct to appropriate concerned persons.
Arrange commercial correspondences .
Handle all received mail.
Coordinate with employees/managers (letters, contracts, quotations, orders, memos, invoices, and contact with suppliers).
Schedule and arrange all meetings & appointments.
Create and maintain database and archiving system (hard & soft copies).
Conduct searches to find needed information, using such sources as internet.
Handle all essential duties & daily activities.
Handle all office routine jobs and equipments.
Carefully handle and direct all mailing and correspondences reaching the Manager’s office and take necessary actions to direct to appropriate concerned persons.
Handle all received mails.
Arrange commercial correspondences .
Locates & attached correspondence to appropriate file after answered by employer.
Coordinate with employees/managers (letters, contracts, quotations, orders, memos, invoices, and contact with suppliers).
Coordinate and follow up professionally with other departments and Head Office on all tasks.
Handle DSL /Fed-Ex packages.
Responsible for stationery and materials requisition for the company .
Schedule and arrange all meetings & appointments.
Create and maintain database and archiving system (Hard & Soft copies).
Organize travel Arrangements for employees, managers, incoming visitors including their (meetings/tickets/hotel accommodation).
Conduct searches to find needed information, using such sources as internet.
Handle all essential duties & daily activities.
Handle all office routine jobs and equipments.
Handle all the paper works of the administration and human resources department.
Prepare formal forms, letters of definition, and renewing the licenses of the Foundation, and personnel affairs for employees like (renew residency, exit & return, employment application, escape and etc…).
Prepare the following files (vacations - candidates - manpower recruitment ).
Coordinate and follow up professionally with other departments and Head Office on all tasks.
Carefully handle and direct all mailing and correspondences reaching the Manager’s office and take necessary actions to direct to appropriate concerned persons.
Coordinate with employees/managers (letters, contracts, quotations, orders, memos, invoices, and contact with suppliers).
Responsible for stationery and materials requisition for the company .
Handle DSL /Fed-Ex packages.
Handle all essential duties & daily activities.
Handle all office routine jobs and equipment.
Surveying & solving after sales clients’ problems.
Providing proper solutions to gain customer satisfactions.
THREE Excellence Best Students Awards, AOU 2013, 2014 & 2015.
GPA : 97 %
GPA : 70 %