Executive Assistant
Aswaaq LLC
Total years of experience :14 years, 0 Months
Assisting Real Estate Department such as Leasing, Projects and Facilities Management. Assisting tenants, renewal process, preparing payment schedule and Ejari contract registration.
•Main contact of tenants for any concerns and inquiries.
•Coordinates with finance department for all budget and unbudgeted requirements of the department.
•Creates/raise PR and LPO’s supplier/Consultants invoices for payments process.
•Assisting Contractor/Consultant all projects related documents and process required
•Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
•Creating presentation for monthly Steering Committee meetings & takes minutes of meeting.
•Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
•Represents the executive by attending meetings in the executive's absence; speaking for the executive.
•Welcomes tenants and customers by greeting them, in person or on the telephone; answering or directing inquiries.
•Maintains tenant’s files and protects operations by keeping information confidential.
•Completes projects by assigning work to clerical staff; following up on results.
•Prepares KPI/PMS reports by collecting and analyzing information.
•Secures information by completing data base backups.
•Utilizing filing and retrieval systems; recording meeting discussions.
•Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
•Contributes to team effort by accomplishing related results as needed.
2015
•Diary Management, Organizing Domestic and International Travel, Provide excellent Front line service to guest
•Prepare and/or Assist in creating presentations, charts/graphs, databases and spreadsheets, and materials for meetings. Take accurate messages
•Maintains Clients/customer records by updating account information. Compose correspondence and deal with internal and external clients.
•Process mail promptly and accurately, Deal and process expenses, Send courier, packages by most effective means
•Coordinate arrangements for Hotel/ Restaurants business meetings, Arranging travelling visas
•Acting as the point of contact for the team, maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipts; stocking items; delivering supplies to work stations.
•Maintains office schedule by picking -up and delivering items, Assist the COO with all secretarial and administrative duties & Write letters and faxes; ensure letters formatted correctly using official stationery
•Maintains all documents through electronic and hard copies.
Office Administration work. Prepares itineraries, agendas, and expense reports.
•Organize and maintain file and records. Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports.
•Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification. Create meeting agendas, notifications, and follow up items.
•Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons, etc. Assist technical support staff with vendor interface.
•Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Managing company business clients and follow ups.
•Coordinate and Administer the Management calendar. Planning and scheduling projects and ensuring timely completion.
•Manage all aspects of the business unit operating budget. Maintain the security of confidential information. Interacting with customers, senior levels and executives.
•Maintaining business/customer contact database, corporate files and business plans. Conducting Internet research; reviewing and synthesizing information.
•Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management. Composing, designing and editing correspondence and reports. Producing complex and professional looking PowerPoint presentations
•Perform executive administrative tasks associated with supporting the President of the Wound Care Business. Coordinating workflow and maintaining a productive work environment.
•Excellent calendar management skills, scheduling complex meetings and handling logistics. Coordinating complex domestic and international travel arrangements and international meetings.
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