Accounts Officer
Sharjah Oxygen Company
Total years of experience :12 years, 0 Months
• Follows and executes the instructions given by the Head and accomplish the works in time.
• Monitors the received Local Purchase Orders (LPOs) and Invoices for the procurement of goods & services and ensures that the
mandatory documentary requirements are completely received for billing requirements.
• Validates suppliers tax invoices in accordance with the Free Trade
Agreement (FTA) and ensures the completeness of the mandatory documentary requirements like details indicated in the invoice are matching against the approved Purchase Order, Material Receipt Note (MRN) and Cost Sheet before initiating the validation
process.
• Registers the supplier Tax invoices in the system.
• Conducts monthly reconciliation of supplier ledger against supplier
statement of account.
• Monitors local suppliers advance payments and debit balances on regular basis.
• Monitors local supplier transactions in the ERP System to ensure timely processing of payments.
• Prepares Approval Payment Request for local supplier's related payables.
• Processes supplier billings and issues cheques on or before due date.
• Controls and monitors all postdated cheques received and issued.
• Prepares, maintains and updates the monthly utilities comparative analysis report for water and electricity related utilities, Fuel (ADNOC) & Telephone/Internet (Etisalat).
• Verifies the authenticity/validity of each Receipt Voucher and/or Service Provider payment acknowledgement received including the account numbers and amount indicated if tally against the approved payment voucher and the issued cheque payments.
• Receives & records the payment of customers (cash, cheques & bank transfers).
• Records & prepares Bank receipt Vouchers for daily collections of cash sales from Head Ofice & Branches as well as inward remittances that are directly deposited/credited in the bank.
• Handling of petty cash fund (Head Ofice) and other currency.
• Facilitates replenishment of Branch petty cash.
• Monitoring of advances from petty cash.
• Prepares Bank Payment & Telex Transfer Vouchers for Employees going on leave, resigned & terminated.
• Monitors, controls & facilitates replenishment of all online deposit accounts for Logistics/HR/PRO/Admin related transactions.
• Coordinated with external auditors to resolve discrepancies.
• Transferred data and documents to facilitate system migration and software updates.
• Prepared working papers, reports and supporting documentation for audit findings.
• Tracked funds, prepared deposits and reconciled accounts.
• Recording business transaction using internal software ERP and keeping company books of accounts up to date.
• Maintained clean and organize files by keeping accounts payable & receivable records up-to-date.
• Processing & paying of utility bills.
• Deposit of cash/cheque sales in the bank.
• Processed payments and documents such as invoices, journal vouchers, employee reimbursements, Cheque payment vouchers, tenancy contracts and statements of customers/tenants.
• Receiving cash/cheques and preparing receipt vouchers.
• Maintained accurate and complete documentation to facilitate accounting and filing functions.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Prepared working papers, reports and supporting documentation for audit findings.
• Coordinated with external auditors to resolve discrepancies.
• Recording business transaction using internal software QuickBooks and keeping company books of accounts up-to-date.
• Preparing monthly/quarterly/annual financial reports for internal (management/directors) & external (external auditors) references.
• Preparing & Filing of Bureau of Internal Revenue related documents such as VAT returns, Withholding Tax, Annual Registration & Income Tax.
• Processing of payments for various suppliers, utilities, agent’s commission and taxes.
• Checking of Employees’ attendance for the preparation of payroll weekly.
• Maintained accurate and complete documentation to facilitate accounting and filing functions.
• Recording payable transactions using Accounting software Peachtree and keeping it up-to-date.
• Prepared working papers, reports and supporting documents for external auditor.
• Coordinated with external auditors to resolve discrepancies.
• Preparing & Filing of Bureau of Internal Revenue related documents such as VAT returns, Withholding Tax, Annual Registration & Income Tax.