Marydelle Popan Gesmundo

Document Controller, 11 August 2014 to February 2016

•Coordinate all activities related to document control procedure, including preparation of project folder, coordinating all latest construction issue drawings and specification to all project team, submission of technical documents, drawings, and commercial correspondence.
•Validating and coordinating material submittal as per BOQ and Specification.
•Work with subject matter experts on technical subject in a positive collaborative manner to prepare controlled documents.
•Prepare and update submittal registry like Drawings, Materials, RFI’s, CVI’s, Site Instruction, Work Inspection Report, and all Technical submittals as needed by project team for weekly meeting and reports.
•Prepare and keep file of weekly progress report for each project.
•Making sure that all latest approved documents and drawings are circulated to appropriate team, subcontractors and suppliers
•In charge of submitting hard copy drawings and samples and chasing its approval to avoid delay on projects.
•Extending assistance to the Estimating Department by handling preparations for tender submittals, tender documents including drawings and RFIs during the Tender Stage

Receptionist / Admin Assistant, 27th March 2014 to 10th August 2014

•Attend telephone calls & answer customer queries.
•Attend to walk in clients & enquire the nature of their queries; answer them appropriately or refer them to right personnel.
•Encoding of invoices.
•Deal with customers to identify & respond to issues and expectations.
•Provide administrative support to both staff & managers.
•Directly report to the Management & coordinate with all departments.
•Make and record appointments.
•File correspondence and other records.
•Receive and process incoming and outgoing mails and transmittals.
•Store and retrieve data on computers.
•Coordinate in purchasing and monitoring of office supplies.
•Maintain record of existing & new customers for follow up and business promotions.
•Handle clients’ queries & redress their grievances.
•Maintain client relation and ensure customer satisfaction.

Accounts Staff, March 2012 to March 2014

• Prepares the cash/check voucher requested.
• Checking of the cash disbursement from the finance department.
• Responsible for correctness of data while recording transactions in the Quickbooks system.
• Records the daily expense of the company.
• Make sure that all the cash handed are properly liquidated.
• Coordinates with finance department for funding of cash and check issued.
• Prepares Purchase Orders.
• Makes daily cash report.
• Petty Cash management
• Prepares monthly bank reconciliation
• Process suppliers payments weekly, bi-monthly and monthly
• Monitor the cheque registry and manage the process
• Monitors customer account details for non-payment, delayed payments and other irregularities.


Others
• Responsible for a variety of administrative and clerical duties necessary to run an organization efficiently and effectively, like answering phone calls, emailing messages, conducting research, handling
information request, preparing correspondence, receiving visitors, and scheduling meeting.
• ADHOC tasks as and when required by superior.