Procurement Administrator
Raban Al Safina Group of Companies
Total years of experience :10 years, 6 Months
Negotiate with external vendors to
secure advantageous terms
Approve the ordering of necessary goods and services
Finalize purchase details of orders and deliveries
rack and report key functional metrics to reduce expenses
and improve effectiveness
Collaborate with key persons to ensure clarity of the
specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of
suppliers and clients
Expect unfavorable events through analysis of data and
prepare control strategies
Control spend and build a culture of long-term saving on
procurement costs
Sourcing companies/Inquiry/Quotation Arrangement
Final Comparison offer from the supplier’s submission for
management checking & approval.
PO issuance (include the negotiation of all terms/Condition)-
FPO and LPO
Payment arrangement and follow up (Coordination with the
Accts)
Delivery arrangement and follow up (Coordination with
Logistic and Suppliers)
Enforcing office protocols and policies
Answering calls and other receptionist duties
Maintaining office supplies
Scheduling meetings and travel
Ensuring deadlines are met
Acting as a liaison between other professionals in the office
Creating a general workflow
Prepare Book Cash Summary and Handling the Petty Cash
Expenses
Handling DMCC Portal, Applying Company Visa,
Cancellation, License etc.
Advised managers on employee policy implementation,
applying expertise in employment laws and regulations.
Ran exit interviews and served as minute taker at key
meetings.
Handled employee enquiries and complaints, escalating
issues to managers when needed.
Reconciled all company accounts, including credit cards
and expenses.
Managed Supplier invoices
Supported preparation for annual audit process.
Preparing and Updating the Stock list
Check and reply to company emails and inquiries everyday
.
.
Answer calls and Respond to the inquiries
Advertise all newly acquired machines in our websites (Heavy
Machinery and Grem Logistics), Dubizzle, Machinery Zone
(Europe based), Machinery Park, Constant Contacts (Europe
based) and Mascus
Send emails every day to group of prospect clients in
accordance with our stock list
Update daily report and progress of administrative/labor
duties and responsibilities
Prepare Gate Pass for all our outgoing machines for repair or
modification, Prepare Delivery Notes for daily transactions
Prepare and send LPO to our suppliers
Prepare Offer Letter to clients (Sales & Rental)
Prepare Good Receipt Note as back up file
Receive and Stamp Invoices to identify for what specific
machine the invoice will be charged before advancing to the
managers for signature and forwarding to the accounts
department for payment
Prepare all company documents for New Visa, Visa
Cancellation, Insurance and License Renewal
Prepare Offer Letter to Newly Hired Employees
Assist the Chairman and the Chairwoman (with documents
and files they need)
Prepare Summary of Invoices per project
Prepare Summary and Handling the Site Petty Cash
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Maintain electronic and hard copy filing system
Open, sort and distribute incoming correspondence
Assist in resolving any administrative problems
Run company’s errands to post office and office supply store
Answer calls from customers regarding their inquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings, appointments and travel arrangements for Managers
Maintain office supplies for department
Maintains employee data base and properly filed such as CV, vacation/leave files.
Arrange appointment for interviews, schedule and organize interviews
Distribution of Contract Letter, Contract Adjustment Letter and Certificate of Employment
Maintaining Policies and HR Records
Point of contact for Employee Concerns
Assisting HR Coordinator on employee recruitment
Provide general support to HR Coordinator
Handling Problems, Customer Complaints/Concerns
Assisting in Sales, Selling the company’s products and services
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Answer calls from customers regarding their inquiries
Follow up; Reminding Billing and Collection.
I took up 4 yrs course, Bachelors degree in Business Adminstration major Marketing Management in Manila Philippines
courses: as prescribed by the TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY (TESDA) Basic Accounting
EDUCATION TERTIARY
