May Avellaneda

• Reviewed and updated open and overdue purchase order reports in ORACLE.
• Notified and justified to end-user and relevant staff on supplier’s anticipated problems or delays.
• Coordinated and expedited movement of materials between supplier, logistic, warehouse, and end-user.
• Verified shipping documents from a supplier and forwarded to logistic for collection.
• Ensured supplier’s compliance on inspection, shipping, packing, marking, and delivery notification requirements.
• Prepared detailed reports showing the accurate and current status of each purchase order.

• Single-handedly managed the documentation control of $200Million worth of project with basic document system on a massive and challenging project that normally would have had a handful of controllers.
• Assisted team at client’s facility in Kuwait to generate commissioning documents before the given deadline.
• Processed and transmitted electronic documents between supplier, engineering, site, and our client the Kuwait Oil Company (KOC).
• Quality checked and classified the documents to ensure compliance with project requirements and procedures.
• Registered and uploaded documents into PROARC, DropFile, and SharePoint platforms and distributed documents by following the document distribution matrix workflow.
• Followed up and expedited priority items with relevant managers, engineers, consultants, and contractors.
• Prepared weekly and monthly data reports for various parties in a timely and accurate manner.

• Processed and transmitted electronic documents between supplier, engineering, site, and our clients the South Oil Company (SOC), British Petroleum (BP).
• Quality checked and classified the documents to ensure compliance with project requirements and procedures.
• Registered and uploaded documents into Construction Project Management Software (CONJECT) and distributed documents by following the document distribution matrix workflow.
• Followed up and expedited priority items with project participants.
• Prepared and issued the Manufacturing Record Book to SOC in Iraq in 3 days and saved AED100K in printing.
• Prepared data reports for various parties in a timely and accurate manner.

• Processed and transmitted electronic documents between engineering and production sites.
• Quality checked and classified the documents to ensure compliance with project requirements and procedures.
• Registered and uploaded documents into the ACONEX platform and distributed documents by following the document distribution matrix workflow.
• Followed up with the project engineer to close the punch list and returned it to the inspection team.
• Prepared commercial invoice and packing list and forwarded to logistics department for shipment arrangement.
• Coordinated the preparation and issuance of the Manufacturing Record Book with the QC department.
• Maintained a filing system of electronic documents as well as hard copy records for storage and retrieving.
• Prepared data reports for various parties in a timely and accurate manner.
• Received recognition for What an Outstanding Work for assisting our team and doing the job on time.

• Scheduled appointments, organized meetings and logged minutes for corporate records.
• Coordinated domestic and international travel arrangements. Organized accommodation for senior managers.
• Managed inventory of office supplies and equipment.
• Handled finance activities including contracts, quotations, purchase orders, invoices, payables, and receivables.
• Assisted the recruitment process, pre-employment applications, maintained and monitored employee records.
• Conducted service and integrity audits in the hospitality industry.
• Planned and arranged the schedule of the mystery shoppers and assisted them in performing the audit.
• Conducted market research, prepared reports and presentations for clients.
• Maintained a filing system in line with office policy for suppliers, clients, and employees.

• Monitored the team attendance and performance reviews.
• Cross-trained and provided knowledge experience motivation support and advice to the team.
• Instructed team on proper procedures and safety equipment.
• Set standards to reach production goals ensuring that higher quantities produced do not compromise quality.
• Maintained regular communication within departments to plan and execute production goals.
• Planned and monitored production materials and equipment for smooth operation.
• Carried out troubleshooting of production equipment to determine faulting areas and liaise with the supervisor.
• Prepared daily and monthly production reports.

• Processed and transmitted electronic documents between supplier and production department.
• Quality checked and classified the documents to ensure compliance with project requirements and procedures.
• Registered and uploaded documents into network folders and distributed documents by following the document distribution matrix workflow.
• Followed up and expedited priority items with project participants.
• Maintained a filing system of electronic documents as well as hard copy records for storage and retrieving.
• Prepared data reports for various parties in a timely and accurate manner.
• Processed and transmitted electronic documents between supplier and production department.
• Quality checked and classified the documents to ensure compliance with project requirements and procedures.
• Registered and uploaded documents into network folders and distributed documents by following the document distribution matrix workflow.
• Followed up and expedited priority items with project participants.
• Maintained a filing system of electronic documents as well as hard copy records for storage and retrieving.
• Prepared data reports for various parties in a timely and accurate manner.

• Managed correspondence as required/ instructed by the President.
• Answered calls and conveys messages to the President.
• Maintained filing systems in line with office policy.
• Handled petty cash fund.
• Communicated financial transactions with the bank.
• Prepared agenda and minutes of the meeting.
• Prepared monthly reports.
• Scheduled appointments, and performs other task that may be assigned from time to time.