Receptionist
Three Stars Foam Factory
مجموع سنوات الخبرة :4 years, 11 أشهر
Preparing LPO, Quotation by considering the best competitive
prices (maintaining and managing latest price list of various
suppliers), Commercial and Pro-forma Invoice etc.
Organizing and maintaining an effective filling system of
various paper works and other confidential documents for
easy information and for safekeeping.
Attends all telephone calls and transfers to appropriate
personnel.
Prepare correspondence as needed within the department.
Assists visitors / clients and refer them to appropriate
services.
Performs other duties that may be assigned from time to time.
Preparing LPO, Quotation, Commercial and Pro-forma Invoice
etc.
Arranging the file preparing memo responsible for the
incoming mail.
Dealing to the people for their inquiry.
Answering the phone,
Manages paper and electronic filing systems, handles and
routes mail and operates a variety of office machines such as
, telephones, fax machines and videoconferencing equipment.
Take dictation and create reports or letters, while others revise rough drafts written by the
managers
prepare and manage correspondence, reports and documents
organize and coordinate meetings, conferences, travel arrangements
take, type and distribute minutes of meetings
implement and maintain office systems
maintain schedules and calendars
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arrange and confirm appointments
organize internal and external events
handle incoming mail and other material
set up and maintain filing systems
set up work procedures
collate information
maintain databases
communicate verbally and in writing to answer inquiries and provide information
liaison with internal and external contacts
coordinate the flow of information both internally and externally
operate office equipment
manage office supplies
Welcomes guests and clients by greeting them in person or on the telephone; answering or
directing inquiries.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying,
and transmitting text, data, and graphics; coordinating case preparation.
Conserves attorneys time by reading, researching, reviewing, verifying, and routing
correspondence, reports and legal documents; drafting letters and documents; collecting
and analyzing information; initiating telecommunications; organizing client conferences,
and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other
special functions; coordinating preparation of charts, graphs, and other courtroom visuals;
preparing expense reports.
Preparing minutes of meeting, summon, complaint.etc….keeping the files organized.
Responsible for the incoming and outgoing mails.
Most of the times keeping the office clean.
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