Field Control Assistant
TOYO/ Enppi joint venture
Total years of experience :17 years, 6 Months
Temporary Construction Facility (TCF) at “Egyptian Polyethylene Project” for Egyptian Ethylene and Derivatives Company (ETHYDCO). • Issue, distribute, record and file Site Material Requests and Requests for Urgent Purchase. • Printing out POs received from Procurement team revise in accordance to SMR and offers from supplier, get authorized signatures then pass to Procurement to purchase the materials. • Drafting service contracts as per instructions of Construction Planning Chief then get authorized signatures. • Receive invoices with all supporting documents from suppliers and revise with PO to issue, record and file Requests for Payment then pass to accounting department to proceed payment. • Prepare reports on payment progress. • Updating Meeting room Schedule on Weekly basis. • Distribute Field inspection Reports received from QC. • Drafting correspondence get authorized signatures then pass to document Control. • Application for Car Arrangement each Thursday for Holiday plans. • Scan, print, copy and documentation tasks.
PMO: • BOD, Executive Committee and top management meetings scheduling, arrangement and minutes typing. • Arrangements and scheduling for conference calls. • Prepare meetings’ materials to be discussed (presentations, financial reports on excel, charts on visio...etc). • Prepare reports and presentations on comoany performance to be submitted to BOD and Executive Committee • Create actions tracker on wrike application and follow up with assignees to report updates. • Process purchaser requests on SAP. IR: • Make market survey and prepare reports and presentations on market indicators. • Prepare annually and quarterly financial analysis for company and peers. • Prepare monthly stock monitor presentation to Executive Committee. General: • Data rearrange & reformat and Data entry. • Arrangements for guests and business trips (online registration for global events attendence, flight booking and hotel reservation) • Correspondence and communication on behalf of Head PMO & Head IR. • Translation, documentation and photo copying. • Prepare expenses reports for reimursement. CEO Office: • Act as CEO assistant during her absence.
• Prepare price quotations and tenders. • Meet customers for negotiations for deals. • Contract revision to ensure that terms and conditions, pricing & scope of work comply with related tender and agreements. • Issuance of insurance on (contracts and invoices). • Follow-up on contract execution and completion. • Issuance, recording and follow up of letters of guarantee on tenders and purchase orders. • Collection of documentation needed for invoicing (timesheets, work execution tickets, service tickets…etc.). • Issuance and recording of invoices. • Follow up and recording payments. • Prepare monthly analysis, statistics and reports about dues, payments, expenses and expenses for management. • Contact with clients for billing & after sales services. • Documentation, filing, mailing and faxes. ACHIVEMENT: - Creating two databases on ACCESS for data entry/ inquiry for dues & collections and LGs. - Upgrade my job from one employee job to a separate department that performs more proficient which increased our output & revenue.
• Market survey for best-selling products.
• Search for lowest cost suppliers.
• Buy international Brands offers.
• Customers greeting, guiding & presenting appropriately to make sales.
• Check display varieties and quantities.
• Comparing sales to target on weekly basis for performance enhancement.
• Resolve customers’ complaints by investigating problems & developing solutions.
• Cashier.
• Process shipments attached paper work on Excel (classified and detailed packing list, sorting and examination papers, goods status report etc.)
• Process incoming and outgoing stock manual paper work.
• Update stock records data base on Access.
• Prepare stock status reports.
• Compare and revise manual and computerized stock records.
• Generating reports and statistics for management.
• Documentation, filing and mailing.
ACHIVEMENT:
Set a new filing & revising systems.
• Coordination with customers and suppliers for spare parts and consumables inquiries.
• Follow up machines status.
• Receive spare parts, consumables and maintenance requests from clients.
• Prepare IPOs and handle shipping affairs for consumables & spare parts.
• Coordinating service visits for service engineers.
• Handle quotations, billing and payments for maintenance, consumables and spare parts.
• Generating reports and statistics for engineers & Management.
• Coordinate & attend internal & external meetings & seminars.
• Coordination for international conferences and training registration and visits.
• Documentation, Mailing and filing.
• After sale services.
ACHIVEMENT:
Set a new recording system for machine maintenance.
• Teaching.
• Preparation.
• Students’ evaluation.
• Communication with students and parents.
• Completion of paper work.
June-September 2006 Banque Misr (Training)
Gain experience in: • Customer service dept.
July- September 2005 Alahram Int. Co. for general exports
Logistics Section (Training)
• Mailing and communication with customers to process shipments.