Mayette San Joaquin

Manage accounting, booking of invoices, payments, receipts and payroll using Microsoft Dynamics software effectively.
Manage budgets on a monthly basis.
Manage on petty cash disbursement.
Responsible for monitoring payables and receivables.
Knowledgeable in VAT filling.
Reviews and processing payroll systems, Wages Protection System (WPS) to ensure timely and accurate processing of payroll transactions.
Issuing monthly invoices for clients/customers.
Ensuring all payments amount and records are accurate.
Generated bank statement of account, monitoring bank account cash flow and coordinate in the bank for any related bank transactions.
Manage payment request, petty cash request and verify/process cheques as per documents received and management approval.
Controlling check releasing.
Preparing bank reconciliation, bank deposits and keep up records.
Assisting Senior Accountant in preparing quarterly and yearly financial reports.
Responsible in sending and follow up quotation queries to the suppliers and compare prices.
Preparing Local Purchase Order.
Assisting in follow up delivery of materials and communicate with plants regarding scheduled changes and delivery issues.
Create and maintain good relationships with vendors and suppliers.
Handling emails in coordination with the client and suppliers.
Knowledgeable in booking invoices, payments and cash management using Oracle software.
Preparing statements for subcontractor and suppliers.
Preparing and monitoring daily sales report.
Provide administrative and secretarial support to the General Manager, BDE Manager, Project Manager and Human Resource with company projects and tasks.
Responsible for typing, preparing and collating reports.
Organizing documents and paperwork and maintaining a filing system.
Scheduling meetings and conferences.
Implementing administrative procedures.

Responsible for sending and follow up quotation queries to the suppliers.
Prepare Material/Purchase Requisition and sending Purchase Order to the suppliers.
Receiving and checking invoices from suppliers upon completion of delivery.
Receiving and checking timesheets of the supply manpower for further proceeding of payments.
Maintaining reports on delivered materials in coordination with the store keeper.
Verifies and check the supporting documents and submitted to Procurement Manager for approval and further processing.
Check all invoices and receiving reports to determine the quantity, delivery and payment terms are matched to avoid discrepancies.
Maintain log of Official Letters, Projects, Goods, Purchase Order, Sales Invoice, Payment Release and Material Requisition.
Performing any related duties / projects assigned by the Procurement Manager from time to time to meet the business needs.
Provide administrative and secretarial support to the GM, BDM, Project Manager, Procurement & Logistics, Human Resource and Accounts for the documents needed.
Monitor incoming and outgoing Submittals and correspondence of all project related documents.
File and maintain incoming and outgoing documents for future references.
Maintaining paper work flow such as; organizing, storing and proper distribution of documents and correspondences.
Responsible for taking and dissemination Weekly Minutes of Meeting (agendas and reports).
Placed order for office supplies and office equipment.
Prepare and monitoring the daily attendance.
Prepare and monitor maintenance service office receipt.
Maintain and observe confidentiality regarding business matters.
Performs other related function that may be assigned from time to time.
Handled, screen phone calls and enquiries.
Responsible for handling Petty Cash.
Responsible to call the applicants to the schedule interview.
Operate office machine such as printer, scanner, xerox machine, fax machine, binding machine and laminating machine.

Assisting customer’s complaint for the spare parts of frames and sunglasses.
Receiving, placing and dispatching order for spare parts and contact lenses.
Assessing and forwarding warranty coverage requests to suppliers.
Follow up and monitor progress of orders.
Preparing invoices, receipts and insurance forms.
Preparing the daily summary report.
Summary the order of customers.
Summary the prescriptions of the patience.
Follow up of orders of medical glasses to the workshop.
Dispensing and demonstration of proper use of medical glasses to the customers.

Finance:
Prepare the Sales and Food cost Report.
Prepare Profit and Loss Report.
Prepare Cash Position and Bank transactions.
Conducts 5’s audit weekly and rate the finance staff on their weekly performance.
General Journal Entries and Adjustments.
Monitoring Accounts Receivable.
Encoding and summarizing payable transactions.
Liquidating cash advances.
Amortization of tangible and non-tangible assets.
Encoding all the cash (debit and credit).
Monitoring and encoding Cash Disbursement Budget weekly.
Check preparation.
Encoding and email the royalty sales to Dominos Pizza International Inc. using the Great Plains System.
Responsible in ensuring the safety and integrity of the check collection.
 Monitored and accomplish telegraphic transfer with Dominos Pizza International Inc. and Dominos E & S.
Responsible for the accurate and timely preparation of payroll, which also includes pay slip generation, issuance and bank requirements.
Ensures on time remittance of all government related requirements.
Prepares certification of payments of government contributions as requested by employees.
Prepares maternity, sickness computation and other government benefits including reimbursements especially SSS claims.
Monitors company loans, payments and balance.
In charge of last pay computation of separated employees
Preparing the13th month pay and alpha listing.
In charge for Petty Cash Fund.
Knowledgeable in matching the items of Commissary using Great Plains System.
demonstrated an ability to function effectively as a team player, as well as work independently to achieve organizational objectives.

Quality Assurance:

Conduct weekly performance audit to corporate stores, head office, commissary and warehouse.
Conduct audit and random inventory.
Conduct weekly meeting of Q.A. Team.
Summary and evaluate all the QA report (weekly integration).

Finance:

Check preparation.
Encoding and email the royalty sales to Dominos Pizza International Inc. using the Great Plains System.
Responsible in ensuring the safety and integrity of the check collection.
Monitored and accomplish telegraphic transfer with Dominos Pizza International Inc. and Dominos E & S.
Responsible for the accurate and timely preparation of payroll, which also includes pay slip generation, issuance and bank requirements.
Ensures on time remittance of all government related requirements.
Prepares certification of payments of government contributions as requested by employees.
Prepares maternity, sickness computation and other government benefits including reimbursements especially SSS claims.
Monitoring company loans, payments and balance.
In charge of last pay computation of separated employees
Prepares 13th month pay and alpha listing.
In charge for Petty Cash Fund.
General Journal Entries and Adjustments.
Monitoring Accounts Receivable.
Encoding and summarizing payable transactions.
Liquidating cash advances.
Amortization of tangible and non-tangible assets.
Encoding all the cash (debit and credit).

Human Resources:

Knowledgeable in managing Human Resources, conducting initial interview and providing entrance exams.
Conducts exit interview for resigned team members.
Informed Finance Department of resigned employees and prepare quitclaim upon receipt of last pay.

Responsible for the efficient and effective handling customers’ complaints in line with company’s objective.
Knowledgeable in upgrading sim cards using computer system and assisting customers.
Knowledgeable in cashiering operations and cash transactions.