Executive Assistant / Finance and Insurance Administrator
Al Habtoor Motors Co. LLC
Total years of experience :23 years, 8 Months
•Planning and organising regular meetings for stakeholders including senior management, branch managers, business partners, customers and other employees, ensuring the appropriate attendees are invited, agendas are despatched, ordering resources and preparing presentations, taking and distributing minutes and ensuring follow up actions are effected
•Managing the busy diaries of the COO and arranging local travels both, local and international
•Also acting as Finance and Insurance Administrator within the Sales Department, dealing with financial and insurance administration, including daily liaison with banks and insurance companies to discuss funding criteria, promotions, commissions, internal procedures, process improvement and payments and also conducting monthly meetings with Banks and Business Managers regarding operational issues, reports and performance, providing information as requested and reporting outcomes to the relevant departments
•Driving optimum profit from business partners by means of meetings and negotiations and developing, launching and implementing new finance products to facilitate effective procedures which improve productivity and increase profits
•Managing a team of 9 Business Managers, including supervision, performance appraisal, training and mentoring
•Preparation of comprehensive reports and detailed analysis of Sales, Service and Parts departments' performance on a regular basis and on an ad hoc basis for events such as budget preparations, distributors’ meetings
•Coordinating with Branch Sales Managers, discussing issues such as previous day performance, targets, operational requirements, performance reviews and on-going promotions
•Coordinates with Group Department Heads and consultants regarding the status of new facility projects
•Coordinating staff training requirements, liaising with the Marketing department and other business partners regarding promotions and other marketing schemes
•Responsible for the effective management and delivery of all aspects of purchasing including sourcing, negotiations, awarding and evaluation of local automotive parts, automotive paints and branded novelty items and fleet department requirements, ensuring excellent standards of customer service
•Performing cost-breakdown analysis and ensuring excellent knowledge of products and external cost factors to facilitate smooth and successful negotiation and awarding stages, price increase requests and increasing the chances of cost reduction from existing suppliers
•Planning, collating and implementing Purchasing Yearly Cost Reduction programme
•Regular and in-depth liaison with other departments, maintaining clear lines of communication to achieve clarity of understanding regarding specifications, costs and development issues, quality concerns, delivery schedules and payment issues
•Providing well-established processes for Purchasing Business Plans, both short and long term, and provision of advice and direction to improve policies and procedures
•Creation of the annual departmental Budget Plan and monitoring expenses
•Provision of numerous reports to provide management information and preparation of business correspondence on behalf of the departmental manager and involvement in the organisation and promotion of key events, including Annual Membership Meetings, Suppliers Awards Night, seminars and sports activities
• Key Achievement: Pioneered schemes and programmes which achieved Cost Reduction Targets such as FOREX, Price Review Agreements, Value Analysis/Value Engineering Localisation Programme through the use of open bidding and showcasing of parts, dual sourcing of suppliers and requests for cost discounts, resulting in increased savings and maximum profits
• Key Achievement: Devised and implemented a Supplier Management Programme and Isuzu Suppliers' Association
Responsible in preparing, processing of documents for daily deliveries and importation.
Prepared business correspondence to clients and suppliers and other departments required in our daily transactions.
Scheduled appointments and business meetings for the General Manager.
Accountable in payment processing to Philippine Economic Zone Authority and Customs for the Constructive Export and Import Permit Documents approved.
Provided monthly needed reports such as Surety Bond, Constructive Export and Import Permit Summary.
Prepared Monthly Purchase Orders, managed branch’s everyday expenses and liquidation and monitored and controlled monthly consumption of office supplies.
Liaise with all impacted departments such as Accounting, Import Department to ensure proper and smooth workflow as well as proper channeling and reporting practices.
Dean’s Lister from 1st yr to 3rd yr in college ; Best in Individual Thesis – Business Management Class, 2nd Best in Comprehensive Exams –graduating class; Honor Student from grade school to high school.