Senior Procurement Officer
Sharjah Asset Management
Total years of experience :21 years, 10 Months
• Procuring required material, products and services for the company.
• Develop and implement a supplier management strategy.
• Identify and build potential supplier relationships.
• Responsible for continually working with suppliers to deliver cost reduction programs.
• Float tenders to the market and manage the tender process, managing relationships and clarifications, consolidating and analysing responses, undertaking commercial negotiations and evaluations.
• Drive performance of the Procurement department to achieve KPI’s including but not limited to on time delivery, savings, and lead times.
• Responisble for the administrative work such as travel booking, meeting arrangements i.e booking the venue, preparing agendas, and minutes of meetings, and event organization.
• Preparing presentations and monthly reports such as expenses, and bugdets, providing information to management as per their requirements.
• Perform market research to identify new suppliers and contractors, depending on the requirement of each project.
• Effectively and proactively liaison with other departments as necessary to forecast, plan and procure the required goods and services.
• Direct, Indirect, Capital goods and services procurement.
• Procurement of material from national and international market.
• Planning and budgeting of purchase functions, involving cost estimation, contract negotiations.
• Manage vendors’ relationships and database.
• Manage Contracts and negotiate its terms.
• Manage the tender process: invite vendors, prepare tender documents, tender evaluation reports, followed by correspondence and negotiations.
• Perform market research to identify new suppliers and contractors, depending on the requirement of each project.
• Evaluating vendors & negotiating with them to guarantee the cost saving.
• Responsible for inviting, evaluating and allocating tenders.
• Effectively and proactively liaison with other departments as necessary to forecast, plan and procure the required goods and services
• Developing all required procurement reports and updated purchasing records.
• Implementing the department policies and procedures, amend when required, and communicate them to concerned parties.
• Liaison with finance department for timely payment of invoices.
• Manage the director’s calendar and organize meetings and appointments.
• Prepare materials required for meetings, such as Agendas, presentations, and minutes of meeting.
• Manage the travel and hotel booking for the director and the department.
• Review confidential emails and correspondence and take necessary actions.
• Follow up on running projects and report to concerned parties
• Prepare reports for the management review.
• Manage the Petty cash.
• Develop and maintain filing system for all records related to the department.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
• Maintain complete updated purchasing records and pricing in the system.
• Coordinate with departments and suppliers for projects assigned.
• Support relevant departments with quotations for the purpose of purchasing and tenders.
• Negotiate for best purchasing package (in terms of quality, price, delivery and service) with suppliers assigned.
• Manage office operations to ensure efficiency and productivity
• Liaise with the senior management team, and meet with them to review office performance.
• Organize meetings and appointments.
• Meet Retailers and introduce our products to them.
• Negotiate commercial terms and conditions with suppliers and customers.
• Control the office budget.
• Prepare retail sales budgets, net sale budgets and purchase budgets.
• Prepare overall budget including revenues and expenses.
• Prepare reports i.e. Sales, Stock, Budget, Profit and loss…
• Plan the A&P of brands.
• Follow up the process of ordering till selling.
• Manage the stationery orders; office furniture; and organize office maintenance and repair work.
• Prepare the Retail sales Budgets, purchase budgets for the Category by Brand by showroom.
• Prepare the total year budgets including revenues and expenses.
• Monitor Actual vs. Budget in terms of Sales, Purchases & Expenses.
• Monitor the A&P by Brand.
• Prepare the Profit Margin Reports by Brand.
• Monitor the Ageing Stock by Brand by reference.
• Prepare Stock Analysis Report that shows situation of the stock Vs. Ideal Stock by Location, by Brand.
• Prepare overall performance Presentation.
• Manage the creation, development and distribution of meeting agendas and assigned preparation of materials
• Organize meetings by notifying participants, making room arrangements, prepare agendas and required materials
• Prepare minutes of meetings for the General Manager.
• Make appointments; manage the General Manager’s calendar
• Make travel arrangements.
• Development and modification of office applications using available software including database and spreadsheet programs, such as attendance sheets, market visits, leave plan, etc.
• Prepare retail sales, net sales, and P&L reporting information, in addition to other reports as per the General Manager’s request.
• Correspondence with international suppliers; memorandums for the group.
• Manage billing renewals.
• Follow up on running projects.
• Office supply replenishment.
• Responsible for departmental Petty Cash.
• Execution of company general plans.
• Setup and maintenance of manual and digital filing systems for clients and for the office.
• Related duties and responsibilities as required.
• Setting sales targets and establishing sales objectives by forecasting and developing annual sales quotas for the different P.O.S by projecting expected sales volumes and profit for the brand
• Driving annual gross profit plan by implementing marketing strategies, analyzing trends, foreseeing demands
• Supervision of sales operational requirements; scheduling and assigning employees to the different P.O.S.
• Monitoring and motivating staff to maximize performance; conducting employee appraisals
• Managing the buying process
• Management of inventory turnover and products availability
• Provision of short-term and long-term sales forecasts and special reports and analyses to management
• Preparing annual brand budget
• Preparing sales and stock reports
• Tailoring global marketing plan to local needs
• Planning new launches
• Developing an advertising and promotion budget (A&P)
• Planning and executing P.O.S. promotions: makeup application, GWPs, festivals, etc.
• Ensuring counter standards were consistently high: cleanliness, product range, tester and stock availability, posters, merchandising etc.
• Preparation and analysis of monthly sales, stock and commission reports
• Distribution of products and brand-related material to 24 showrooms
• Coordination between warehouse and showrooms to ensure availability of stock
• Daily and weekly monitoring of sales and of results against target
• Management of inventory discrepancies (new product classifications, price and discount revision, damages and barcode corrections)
• Preparing for promotions: scheduling and sending POS materials, gifts, setting targets, follow up
• Assistance in organizing training programs
• Responsible for all administration including filing, hotel reservations, human resource issues, etc.
• Correspondence with suppliers and showrooms
• Ongoing communication with beauty consultants, showroom managers and supervisors
• Creation and development of web design software tools. Worked with Cold Fusion, databases and SQL statements
• B.S. Degree in Computer Science • Certificate in Assembly and Maintenance of Personal Computers.