Duties& responsibilities:
Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications,
evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and
in compliance with regulatory requirements.
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Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues,
ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.
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Directs all functions related to the purchase of equipment, supplies and services .
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Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose
of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
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Manages several contracts.
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Organizes annual surplus auction for the purpose of providing an efficient process for the district to dispose of obsolete equipment,
furnishings and vehicles.
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Oversees required purchasing processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests,
bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support
district operation.
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Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required
to perform job functions.
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Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product
specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information,
authorizing for action and/or complying with established accounting practices.
•
Researches contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of analyzing
information to determine product and/or service need and availability as necessary.
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Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or
appropriate referrals.
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Serves as liaison with vendors (e.g. telephone service, cell service, fuel, office supplies, etc.) for the purpose of monitoring and
consolidation of orders for better management of expenses.
Supervises assigned staff (e.g. employee concerns/problems, directing work, training, disciplining, performance appraisals, etc.) for
the purpose of ensuring work assignments are complete and within department objectives.
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Works with construction or operations personnel to open new, expanded or remodeled operations of ensuring that
equipment, supplies, etc. are in place in accordance with construction timelines and within budget.
- Company industry:
- Purchasing & Procurement
- Job role:
-
Purchasing and Procurement
