Controller-Finance & Accounts (Accounts Receivable/O2C)
Guardian Booth LLC
Total years of experience :16 years, 5 Months
Reporting and Analysis:
Prepared a 5-year sales forecast for senior management and provided insights and recommendations for strategic decision-making.
Analyzed sales trends and customer segmentation data, leading to the identification of new revenue streams and market opportunities.
Credit and Collections Management:
Established and implemented credit policies aimed at mitigating credit risks while upholding customer satisfaction standards.
Assessed the creditworthiness of customers and set suitable credit limits
Oversaw the approval process for new credit accounts and monitored existing accounts to ensure adherence to payment terms.
Introduced collection strategies to minimize overdue accounts and decrease Days Sales Outstanding (DSO).
Monitored aging reports and prioritized ongoing collection efforts based on aging categories.
Process Improvement:
Continuously evaluated and enhance O2C processes to improve efficiency, reduce costs, and enhance customer satisfaction.
Implemented automation and technology solutions to streamline workflows and eliminate manual tasks which resulted error reduction by 50%.
Successfully managed system migration from QuickBooks to Work-Wise software, ensuring minimal disruption to O2C processes resulting in 20% increase in productivity & 30% reduction in errors.
Compliance and Risk Management:
Ensured compliance with internal policies, as well as legal and regulatory requirements related to order processing, credit management, and billing.
Identified and mitigated potential risks related to credit, billing, and collections activities.
Team Leadership and Development:
Provided leadership, guidance, and mentorship to the O2C team, fostering a positive and productive work environment.
Conducted performance evaluations, set goals, and provided training and development opportunities to enhance team members' skills and capabilities.
• Worked as HOD and directly reported to Managing Director.
• Finalization of annual financial statement for 2019.
• Reviewed and adjusted all previous financial closing for tax reporting purpose.
• Assisted team members in various audits to get clean Audit Report.
• Implemented local Tax module based on Angola VAT legislation.
• Established new enterprise-wide Chart of Accounts for Group Reporting purpose.
• Owned & managed day-to-day accounting activities, monthly book closing, daily POS closing & reconciliation, cash management & team handling.
• Prepared monthly MIS Reports & KPIs for Board Presentations.
• Weekly Cash Flow Forecasting & reporting to Management.
• Managed banking relations for day-to-day needs, import documentation and foreign transactions.
• Analyzing cost accounting data and assist in reconciling various cost accounts.
• Assisted CFO in long term financial planning & capital budgeting process.
• Performed periodic physical inventory count and providing reports thereon to the management.
• Managed Tax filings under Angolan GAAP & coordinated with auditors for getting “Clean Audit Report”.
Key Responsibilities:
Managed O2C process for APAC & US Region of a large MNC company in logistics & freight management.
Updated AR balance sheet schedules in Hyperion for global consolidation.
Performed sales analysis (MOM, QTQ, YOY and YTD).
Generated regular reports on key O2C metrics, such as DSO, aging analysis, and cash flow projections.
Oversaw the accurate and timely application of customer payments to their respective accounts.
Reconciled cash receipts with bank deposits and ensured discrepancies are resolved promptly.
Verified pricing, discounts, and terms on invoices to align with contractual agreements.
Ensured accurate and timely invoicing of goods or services rendered to customers.
Addressed billing discrepancies and resolve disputes with customers as necessary
Built and maintained strong relationships with customers, addressing their inquiries and concerns promptly and professionally.
Collaborated with sales, customer service, and other departments to resolve any order-related issues promptly.
GL reconciliation. Balance Sheet substantiation. Bank reconciliation Statement
Awards & Recognitions: Received Certificate of Excellence towards providing dependable work, showcasing independent performance, meeting tight deadlines, ensuring process & overall delivery excellence & towards People Development.
Managed end-to-end Accounts Receivable (O2C) process & supervised a large team of cashiers, cash supervisors, AR accountants. Responsibilities included cash management, reconciliation, banking, and reporting.
Cash Reconciliation: Implemented daily reconciliation of cash registers, tills, and cash floats to ensure that the physical cash on hand matches with the recorded transactions. This involved comparing cash receipts against sales records, voids, refunds, and other transactions to identify discrepancies and reconcile any dispute.
Cash Deposit & Collection: Coordinated with team members to ensure daily collection and deposit of cash from cash registers, safes or drop boxes to banks or cash management centers by reviewing daily cash pick-ups scheduling, deposit slips and trail of proper documentation of cash transactions.
Cash Float Management: Ensured the availability of cash floats and currency notes for cashiers during transactions at cash counters by timely ordering coins and currency from banks, distributing floats to cash supervisors and reconciling float balances.
Cash Counting & Verification: Conducted regular cash counts and audits to verify the accuracy of cash holdings and transactions. This involved physical cash count of cash drawers, tills, and safes & matching the same with system records and transactions logs.
Reporting & Analysis: Generating cash management reports to track cash flows, balances, and variances over time, analyzing cash trends, identifying areas of improvement, and providing insights to management on cash performance and control measures.
Cash Fraud Prevention: Implemented controls & procedures to prevent & detect cash related frauds, such as counterfeit currency, theft, or unauthorized transactions. This involved conducting internal audits, implementing segregation of duties, and enforcing fraud detection protocols.
Worked as Accounts Payable supervisor having four team members & monthly turnover of US$ 2 MN.
Ensured that all the accounting controls as laid down by management are strictly followed and :
• Invoices are paid based on payment terms.
• Vendors Accounts are reconciled accurately on monthly basis.
• Remittance advice & statement of accounts are provided to all the vendors along with release of payments.
• Three ways matching of all the Invoices, Purchase orders & Goods received note before release of payment.
• All payments to vendors are reconciled with respective bank accounts.
Resolving day to day queries of vendors regarding payments, statement, discounts etc.
Ensured the GL is always reconciled with AP Module by reviewing interface between them on daily basis.
Actively involved in clearing backlogs in AP along with other team members.
Resolving Auditor’s queries related with Accounts Payable during quarterly/year end audits
Post Graduate Certificate in Management- Public Accounting
URL removed due to policy violation. Please contact support for further information.