• Operations Cargo&Mineral Administrative
Saudi Railway Company (SAR)
Total years of experience :25 years, 2 Months
Registering of internal and external documents.
• Working on ERP, CMC
• Maintain document control registers / documents for incoming and outgoing project documents.
• Ensure that the latest revision and approval status of drawings is kept updated continuously.
• Production of status reports for weekly / monthly meetings
• Ensure all hard and electronic copy distribution of controlled documents to focal point.
• Maintain documents for transmittal process for project documents.
• Expedite and maintain acknowledgments to transmittal's
• Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
• Manage the electronic and hard copy filing of project related technical documentation.
• Scanning, creations of CD’s and file manipulation.
• Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Sending of Drawing Transmittal's and Submittals.
• Ensuring that drawing transmittal's are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Manage the document/drawing review process, Internal and External.
• Specific task including managing design document flow to ensure timely and accurate information produced by the designer went through a professional approval review and reached the construction team as quickly as possible.
• Receiving and submitting the design documents & drawings to the client, the consultant and Government Authorities for their approval.
• Producing regular reports of outstanding actions/responses for all correspondences.
• Maintaining all the file structures in soft and hard copies.
• Preparing procedures for document incoming and outgoing correspondences.
• Updating the Revisions for drawings & documents.
• Maintaining database records and archiving of whole Project documents according to the Procedure
• Registering of internal and external documents.
• Working on ACONEX
• Maintain document control registers / documents for incoming and outgoing project documents.
• Ensure that the latest revision and approval status of drawings is kept updated continuously.
• Production of status reports for weekly / monthly meetings
• Ensure all hard and electronic copy distribution of controlled documents to focal point.
• Maintain documents for transmittal process for project documents.
• Expedite and maintain acknowledgments to transmittal's
• Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
• Manage the electronic and hard copy filing of project related technical documentation.
• Scanning, creations of CD’s and file manipulation.
• Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Sending of Drawing Transmittal's and Submittals.
• Ensuring that drawing transmittal's are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Manage the document/drawing review process, Internal and External.
• Specific task including managing design document flow to ensure timely and accurate information produced by the designer went through a professional approval review and reached the construction team as quickly as possible.
• Receiving and submitting the design documents & drawings to the client, the consultant and Government Authorities for their approval.
• Producing regular reports of outstanding actions/responses for all correspondences.
• Maintaining all the file structures in soft and hard copies.
• Preparing procedures for document incoming and outgoing correspondences.
• Updating the Revisions for drawings & documents.
• Maintaining database records and archiving of whole Project documents according to the Procedure
Basic Functions and Scope
CELL TRACKER
The following are the major activities
•Receive the work order and Preparation of Contract Unit List (CUL)
•Preliminary Implementation Plan for each work Order
•Up date the site Information in the Cell Track.
•Follow up of Project and Report Preparation.
•Follow up of Out standing Issue List (OILS)
Cell track will receive the Site Acceptance Form (SAF), Site Change Order (SCO), Site Handover Certificate (SHOC), and the Transmission Design (TRS DESIGN) for new sites or for the expansion or for the swap sites accordingly.
•Request for Job Order Number
•Prepare Contract Unit List (CUL)
•Prepare the initial Implementation plan in MS Project.
•Assign a unique number to the Network Final Detail Engineering Design (NFDED)
•Assign the Job order number (Once Receive from STC) to CUL and NFDED number to CUL.
Simultaneously input the Information of the Sites and Transmission data. The following are the major information.
•The details of SAF/SCO
•Transmission Design data.
•Job Numbers.
•Forecast Dates.
•E1 Information.
•Blocking Issues.
Once the NFDED has been approved, will be send to the site in order to start their work.
The Project follow-up and report making is based on
•FDED submission plan. Fore cast and the actual dates.
•FDED approval actual dates.
•Preliminary Inspection site meeting by Telecom field staff
•Number of Ei required.
•CWO issued dates
•Telecom work (TI) work Start, plan, forecast and actual dates.
•Integration Plan, forecast and the actual dates.
•PAT plan, forecast and the actual dates.
•Any blocking issues
NETWORK FINAL DETAILED ENGINEERING DESIGN (NFDED)
PRELIMINARY ACCEPTANCE TEST (PAT)
SITE FOLDER PREPARATION
PRELIMINARY ACCEPTANCE CERTIFICATE (PAC)
OIL CLEARANCE CERTIFICATE (OCC)
Basic Functions and Scope of Work.
•Responsible as a dealer in International Equities, which includes accepting and executing the orders placed by the client, mostly in the Equities enlisted in the U.S. Stock Exchange.
•Keeping track of the factors affecting the overall US economy by watching news and analyst report from various financial institutions.
•Preparing deal-slips for the respected orders for the client.
•Updating client's portfolios on a daily basis by automating tasks using Macros.
•Stock reconciliation vs the daily brokerage activity report.
•Cash reconciliation available with the broker.
•Monthly statements for the client.
•Taking regular backups.
•Responsible for handling IN/OUT correspondence and maintaining files with confidentiality.
•Filing documents of reports, internal & external correspondence and maintaining confidentiality.
•Using of computer regularly for preparing correspondence, reports, presentations for marketing purpose, minutes of meeting, proposals to various clients and invoices, using Microsoft Word Ver . 6.0, Excell Ver. 5 and PowerPoint Ver . 4.0.
•Making travel arrangements, preparing Itinerary and other services related to business travels for our management and marketing staff.
•Responsible for preparing all outgoing correspondence. Independently handling and distributing all incoming correspondence to staff of the respective departments.
•Efficiently executing various other assignments as instructed by the General Manger.
•Handling all the employees' performance evaluations, vacations & other administrative matters, after the approval from General Manager and maintaining confidentiality of the administrative issues.
•Regularly updating the staff of the new policies and procedures of the organization, as instructed by the General Manager.
•Attend to Customer calls/visits/ complaints, pass them to concerned Persons for needful actions and follow up.
Basic Functions and Scope of Work
Filing documents of reports, internal & external correspondence and maintaining confidentiality.
Using of computer regularly for preparing correspondence, reports, presentations for marketing purpose, minutes of meeting, proposals to various clients and invoices, using Microsoft Word Ver . 6.0, Excell Ver. 5 and PowerPoint Ver . 4.0.
Making travel arrangements, preparing Itinerary and other services related to business travels for our management and marketing staff.
Responsible for preparing all outgoing correspondence. Independently handling and distributing all incoming correspondence to staff of the respective departments.
Efficiently executing various other assignments as instructed by the General Manger.
Handling all the employees' performance evaluations, vacations & other administrative matters, after the approval from General Manager and maintaining confidentiality of the administrative issues.
Regularly updating the staff of the new policies and procedures of the organization, as instructed by the General Manager.
Attend to Customer calls/visits/ complaints, pass them to concerned Persons for needful actions and follow up.
Maintain & notify status of pending issues to be closed to concerned advisors and Head of the dept.
Handling all administrative duties of the division. Entering the entries of all incoming and out going products of different company's.