Anne Jose

A.
1. Handling Store Petty Cash
a. Cash allocation for store and event use
b. Cash liquidation
2. Checking of Store Sales, Event Sales & Special orders for deposit
3. Recording of payment for:
a. Birthday party event
b. Outside selling event
c. Special orders (i.e Talabat, special gifts, customized orders)
4. Bank Transaction (Cash and Cheque deposit if needed)
5. Submission of Monthly Store Sales report at Ezdan Mall
6. Recording monthly store sales, event sales & special orders
7. Issuance of Cheques for supplier
B.
1. Doing weekly store schedule for company staff
2. Monitoring/Scheduling Store Maintenance
a. Pest control (PG Store and Ain Khaled Storage)
b. Report Kitchen maintenance (i.e dock hood, water filter, greasetrap, sink etc.)
3. Assisting in Event registration (fill-up forms & online registration)
4. Assisting staff during outside events (scheduling, transportation & item request)
5. Assisting PG sponsorship event
C.
1. Monitoring and recording PG Staff time sheet
a. recording and passing timesheet to accounts for salary purposes
2. Allocation and monitoring of helper staff and drivers (scheduling)
3. Logistic (transportation schedule for staff during store operation and outside events)
4. Assisting staff for vacation & sick leave
5. Monitoring PG staff QID, health certificate expiration and medical schedules
6. Checking Ladies accommodation facilities & concerns
7. Receiving and follow-up staff concern
Others
Filling (Vouchers, 201 file, Maintenance agreement, Event agreement, Store licenses copies etc.)
Sending emails
Communicating to event coordinators
Communicating to suppliers (payment matter)
Store Memo and Instruction execution
Operation “point of contact”

Monitoring of daily attendance - daily checking of attendance for every employee and making
disciplinary actions for doing the offense without any valid reason. Running of reports in the system
and making monthly attendance summary for monthly payroll.
 Visa Renewal and Health Car Renewal - submitting summary/report for visa and health card renewal
for due employee.
 Manpower Hiring - assist in manpower hiring but not limited to making english version contracts,
processing of required documents and monitoring/assisting of required needs for those hired
employee.
 Processing of leave applications, resignations, evaluations, terminations, acknowledgements,
monitoring of salary increments for those entitled, making request/concerned letters and memos.
 Making proper orientation for hired employee and introduce them to the managers.
 Doing disciplinary actions as per the legal advice and as per the labor law.
 Assist but not limited in doing investigation with coordination to legal officer.
 Prepares monthly report and status
 Prepares and monitor daily administrative and HR activities
 Proper controlling of documents
 Checking emails and replying to all concerns
 Distribution of emails/printed papers to every concern department.
 Monitoring of all pending until it’s done

Prepares weekly report and status
 Attend to departments report for repair of defective equipments and coordinates the same
concerned to vendor/supplier.
 Prepares cash advances and liquidation reports for miscellaneous expenses on administrative,
maintenance and admin/purchasing activities.
 Handles vendor’s/supplier’s performance evaluation.
 Handles issuance of office supplies to different departments as per requisition and issuance
standards.
 Monitor supplies inventory and replenishment accordingly to stock control specifications and
standard.
 Contacts accredited vendor/suppliers regarding office supplies quotation.
 Coordinates the vendor/supplier for supplies availability.
 Prepares and monitor Purchase Order (PO).
 Accepts delivery from vendors and ensures completeness of delivered items based on request.
 Prepares and monitor daily administrative and purchasing activities
 Coordinate and monitor departments regarding the office supplies requirements.
 Assist in various company activities including but not limited to annual company outing, sports
activities/tournaments, Christmas party, Kampai and other company activities

Preparing documents and adjustment forms, creating transfer and receiving transfer to system,
preparing weekly, twice a month and monthly reports, tracing and reporting discrepancy, checking of
unreceived transfer, follow-up pending documents for adjustments, investigate/follow-up with the
concerned branches about the required or missing documents that should be verified and accounted
immediately, checking of emails every day and printing memos, filing of documents in numeric order
to ensure all transactions has been reported, Conducting Physical count of items.

Cashiering, kitchen and dinning duties and customer service relation.
Assisting customers and providing the service as per the policy procedures. Giving customer service
satisfaction beyond customers expectations.