Facility Inspector
Saudi Aramco Oil Company
Total years of experience :25 years, 1 Months
Normally, facility inspector must possess the right mix of technical knowledge, work experience or combination of certifications and previous related experience. I perform and check the structural quality and general safety of buildings. In addition to examining structural quality facility inspectors examine all building systems and features, including roofing, exterior walls, parking area, foundation of the building, interior, plumbing, electrical, HVACR systems and Fire alarm system. I usually look for the report and various safety violations and examining the sound conditions and if they are functioning properly including some of the commercial kitchen equipment. Examine the installation of systems that ensure the safety and health of the drinking water system, and the sanitation of the entire building plus the fire prevention safety ensuring that the building meets fire codes.
Provide clerical and administrative support to the department or individuals, schedule meetings and alert the President/CEO about the cancellation or new meetings; manage travel and schedule, coordinate travel arrangements; Continuously develop and implement new administrative systems and maintain office stationary and pantry supplies; prepares itineraries; prepares, compiles and maintains travel vouchers and records for consolidation of travel expense reports and maintain office procedures. Receive and relay telephone messages; direct the general public to the appropriate staff member; relay directives, instruction and assignment to President/CEO of the company; preparing agenda for the meetings and transcribing the M.O.M.; Assist with recruitment life cycle (screening, scheduling, coordinate interviews); Assist with the day to day operations of the HR projects, paperwork, filing and attendance reports; prepare confidential and pertinent documents; coordinates office managements activities; arrange outgoing mails and packages to be picked-up and coordinates with courier companies; manage office maintenance and repairs, Arrange cheques, invoices, keeping records of deliveries.
DIVISION SECRETARY
Daily works involves with the coordination and implementation of office procedures and frequently has responsibility for specific projects and tasks; Responsible for management activities inside the Division; Coordinate the communication with other organizations. Manage incoming telephone, fax and email communications to ensure messages are received according to priority and at the appropriate time. Draft outgoing communications as directed and forward to the appropriate internal or external recipients manage the schedule by updating entries as directed. Follow up on all visits, trips, bookings etc. scheduled for manager and ensure that all arrangements are carried out timely and efficiently to facilitate smooth and uninterrupted work of manager; Maintain all relevant documentation related to the office or the agenda of the manager to ensure proper archiving and easy retrieval of information when needed; Carry out routine office tasks such as printing, scanning and filing; Receive visitors and manage their demands or inquiries depending on the nature of the visit and the schedule of the manager, in line with approved policies and procedures; Ensuring that accurate Minutes of Meetings are taken and approved Minutes are distributed to appropriate personnel. Maintains and organizes the office files; assures that proper security measures are followed concerning confidential files and materials; maintains manuals, regulations, etc.
COMMISSIONING & ENGINEERING DEPARTMENT SECRETARY
Performs variety of administrative tasks for the Executives which includes but is not limited to: Maintain the diary and arrange appointments as necessary, screening visitors and telephone calls, answering routine correspondence, accumulating information for reply to requests by correspondence and/or telephone; responsible to open, read, route, and distribute any incoming mail (Emails, Faxes, Letters, etc.) and other related material as required; Provide full secretarial and administrative support service to the executive; Maintain the office filing system and all personnel records; Make all travel arrangements for the executive; Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; Drafting letters and other documents, such as PowerPoint presentations; Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control; Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels; Perform other duties and responsibilities as required for smooth and efficient operation; Able to plan, schedule and monitor own work within short time horizons; Absorbs technical information when it is presented systematically and applies it effectively; Performs a range of varied work activities in a variety of structured environments.
ASSISTANT ENGINEER
Assists engineers or technicians in gathering, consolidating, and interpreting engineering & technical data in an assigned & given area; Provides technical clerical assistance to Division Heads, Unit Heads or group of engineers on projects, Engineering program studies, special assignments and other activities relieving engineers of routine technical work; Performs a wide variety of clerical and administrative duties for an individual or group of individuals; Preparing & updating Services Request Database regularly and preparing business assignments for all the technicians & engineers; Facilitating the flight booking request ahead of time for all the workforce in relation to their business assignments to different location across the kingdom; Convey proper information to the superior concerning the daily tasks and appointments including the soon-to-be schedules; Participates in the duties relating to the administration of a department; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings; Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to the concerned staff; Acts as liaison between the management and staff, by transmitting memos, instructions and assignments and following up on their status; Performs administrative duties, recommends improvements in work flow, procedures and use of equipment and forms.
ADMINISTRATIVE ASSISTANT
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.; Attend meetings and keep minutes; Receive and screen phone calls and redirect them when appropriate; Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.); Make travel arrangements for executives; Handle confidential documents ensuring they remain secure; Prepare invoices or financial statements and provide assistance in basic bookkeeping; Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders; Maintain electronic and paper records ensuring information is organized and easily accessible; Conduct research and prepare presentations or reports as assigned; Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.; Maintain all relevant documentation related to the office or the agenda of the manager to ensure proper archiving and easy retrieval of information when needed; Carry out routine office tasks such as printing, scanning and filing; Receive visitors and manage their demands or inquiries depending on the nature of the visit and the schedule of the manager, in line with approved policies and procedures; Perform other related duties or assignments as directed.
Oct 2004- May 2005
EXECUTIVE SECRETARY~ V.P. (INTERNAL) CORPORATE CONTROL DEPARTMENT
Providing secretarial, clerical, office management and administrative support to the office of the Vice-President; Take care of all incoming and outgoing communication; Facilitate the smooth running of the office; Manage travels and schedule; Handle information requests; Prepare confidential and sensitive documents; Coordinate office management activities; Take and transcribe dictation; Coordinate travel arrangements; Maintain hard copy and electronic filing system; Performs a wide variety of administrative, secretarial and clerical duties for a Vice-President. Coordinates and participates in office support functions in support of the department's goals and objectives; Handling all Divisions’ correspondence (in & out memos and mails); Co-ordination with other divisions; Receiving calls internal and external and directed to the right person or person in-charge; Arrange and co-ordinate meeting on behalf of VP; Follow up with the divisions on major tasks; Arrange and co-ordinate events as required by VP.
EXECUTIVE SECRETARY TO THE PRESIDENT
Work closely and effectively with the President to keep him well informed of upcoming commitments, minutes of meetings and responsibilities, following up appropriately. - Manage emails by filtering those; prioritizing important subjects for the President’s perusal; Organize and attend meetings, and arrange business trips (including flights and accommodations), ensuring the President is well-prepared for meetings/business trips, preparing meeting agendas; Deal with the President’s incoming email, mail & faxes; Oversee office management ensuring the President’s high standards are maintained; Deal with President’s personal matters including holidays, flights, family, housing and other private matters; Collaborate to submit all President expenses whilst following an established expense reporting process; Complete a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings; Plan, coordinate and ensure the President 's schedule is followed and respected.
Participates in the duties relating to the administration of a department; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings; compile annual budget requests; Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to the concerned staff; Acts as liaison between the management and staff, by transmitting memos, instructions and assignments and following up on their status; Performs administrative duties, recommends improvements in work flow, procedures and use of equipment and forms; Recommends actions to be taken on office expenditures such as equipment and supply needs; Conducts searches to find needed information, using such sources as the Internet.
Achievement oriented professional with diversified experience.
