Head of Tendering Department & Technical Office Vice Manager
East Delta Contracting
Total des années d'expérience :13 years, 7 Mois
Duties & Responsibilities (Tendering Manager):
Issuing weekly schedule for received tenders and sharing it with MEP department to arrange
submitting it in time
Studying, analyzing, and evaluating tender documents from a technical point of view to identify
risk factors, ensuring that technical terms comply with the relevant standards and coordinates
with the Division Heads, CEO and General Manager for the overall risk assessment and bid
decision.
Requesting bid bonds from the financial department for the tender that being studied
Enquiring, consulting, and coordinating with client & consultant representatives for specification/
technical and BOQ clarifications required for tenders and proposals and attends pre-tender
meetings (if necessary).
Reviewing and finalizing project cost as per bill of quantities (BOQ), amount of work, material/
equipment/and manpower requirements during the tendering phase, this includes all systems,
products, and services to client specifications/ requirements. estimates as prepared by the
Estimation Engineer in terms of the required material
Liaising with the Procurement department to negotiate with approved vendors / suppliers and
subcontractors for various supplies / material as per project (pre/post tender).
Finalizing estimation of all direct and indirect costs and consolidates tender documents for
management review and approval.
Checking with the tender team all the requirements of the technical offer and make sure the
submission is covering all the needed data.
Attending post tender meetings for commercial negotiations or to rectify & cover any technical
comments
Providing possible value engineering solutions for the client in case of his request to match the
target budget
Providing all the necessary project clarifications/ information upon project award to the Project
Manager & project technical office engineer as per the project budget; advises the Project
Manager on contractual rights, remedies which has been taken into consideration during
tendering.
Keep liaison with Project Manager & Procurement Manager for the on-site actual execution of
projects and lessons learned to be able to prepare future competitive tenders.
Duties & Responsibilities (Technical Office Vice Manager):
Delegate tasks to the team members and provide them with the needed support to ensure high
levels of performance.
Take part in the project management review and risk management review.
Supporting in studying project contract documents, including time schedules, design drawings,
and Bills of Quantities (BOQ).
Ensure a clear understanding of project requirements and specifications.
Following up with team the shop drawing log before submitting drawings to the consultant for
approval.
Review & revise shop drawings before submission to the consultant/client.
Providing guidance and direction to ensure project success.
Resolve any technical issues or construction error that may arise in the site to prevent any
delay in the project.
Maintaining organized and detailed project records.
Review the tender documents (including Instruction to Tender (ITT)) to analyze the
prequalification requirements.
Create project accurate bill of quantities if needed.
Coordinate with the Procurement department to get feedback about subcontractors' prices
(whenever needed).
Perform & analyze project break down of needed items.
Do necessary comparisons between price offers from subcontractors and suppliers.
Keep track of on hand projects & monitoring its costs.
Prepare/ revise clarification sent to client and make sure that it is applied to final submission.
Prepare technical offers including but not limited, data sheets of materials, vendor lists, etc.
Assist in hand over the project related papers and documents to the executive team in case of
being awarded.
Study the project tender documents.
Prepare shop drawing and coordination drawings based on project's design.
Coordinate with other trades to solve any conflict between (civil, mech, elect.)
Study & prepare requests for information (RFIs) for all missing, unclear, conflicting or other
technical matters that may arise during construction.
Prepare weekly progress reports including collecting its required data from other departments
Participate in solving/reporting any unexpected technical difficulties, and other problems that
may arise during construction to the Technical Office Manager for discussion and proper
solution.
Prepare as-built drawings at the end of the project and hand over to the project consultant.
Responsible for all finishing activities such as but not limited to block work & plastering, false
ceiling, gypsum walls and painting, tiling and marble works, parquet flooring and landscaping.
To check the quality of all the materials received on site and prepare quality reports, defects, if
any.
Carry out the specified inspection/test in accordance with relevant inspection/test plans,
including the works of the subcontractors.
Follow-up to ensure execution of work is carried out in accordance with approved method
statements.
Coordinates and monitors with subcontractors for their daily construction activities and their
obligations and liaison with subcontractors.
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