Assistant Manager
Bahri Group
Total years of experience :5 years, 0 Months
Major responsibilities & duties:
-Maintain high standard follow up.
-Serve as the right hand of G.M.
-Managing the daily calendar for the G.M and making sure to attend all the internal and abroad meetings.
-Represent the G.M and the Group in a professional and congenial manner in person(during meetings and events), in telephone conversations and written correspondence.
-Telephone coverage, mail processing with suppliers, ordering supplies and following up the procedures, preparing bank transfers.
-Filling out agreements and official papers with suppliers and agencies, also questionnaires regarding distribution and terms related.
-Actively seeking feedback from customers on a regular basis, get to know the regular guests and acknowledge repeat custom and ensure customer requests and feedback, both verbal and written are responded to promptly and efficiently.
-Maintain and further enhance relationships within the immediate locality, namely residents and demonstrate a high standard of personal presentation, ensuring good personal hygiene of self and team.
-Assisting in management/running of staff meetings, ensuring the team is fully briefed and action points are recorded and achieved.
-Review and communicate financial information to assist in proactive and timely decision making.
-Manage monthly stock-takes and review results and variances with relevant departments.
-Develop and implement staffing and business plans to achieve business target.
Major responsibilities & duties:
- Serve as right-hand of the President.
- Represent the President and the Association in a professional and congenial manner in person, in telephone conversations, and in written correspondence.
- Telephone coverage, mail processing, ordering supplies, preparing bank deposits.
- Write letters and other correspondence for the President, including letters of agreement.
- Discreet handling of confidential information.
- Proofread and edit documents.
- Scanning material for projects and publications.
- Participate in events, Exhibitions, Seminars, Conferences, Forums and Meeting sessions for various events.
- Update contacts and articles in the database, using database and internet in addition to other sources to export information, merge letters, make contact lists, produce labels, and prepare group emails.
- Assist with filing and organization of information.
- Assist with travel arrangements for the President and maintain travel records.
- Takes minutes at meetings during events and other meetings.
- Assist with general office administrative tasks as needed.
- Assist with meeting planning as needed.
- Attend seminars and conferences.
- Managing the daily calendar for the CEO and coordinating scheduled appointments.
- Screening incoming calls and correspondence and responds independently when possible.
- Filling and high command of document controller.
- Arranging occasional events including facilities and catering, announcements and invitations within the assigned budget
- Preparing meeting agendas and arranges for minutes and documentation.
- Maintaining and developing an updating filing system and database.
- Preparing confidential correspondence and reports.
- Supporting staff in assigned project based work.
- Signing and distributing DHL Express, Fed Ex, USPS, etc packages.
- Following up all the bank transactions (letter of credits, releases, transferring papers)
- Assisting with company’s fund raisers and events.
- Maintaining awareness of relevant policies and procedure.