Front Office & Admin Executive
Al Murad Group
مجموع سنوات الخبرة :5 years, 6 أشهر
Front Office:
* Management of telephone enquiries, attend to visitors, incoming and outgoing mails & accurate filing of documents.
* Maintaining calendar for day-to-day meetings, updating them as and when necessary.
Bank Related:
* Preparing cash/cheque deposit slips for respective accounts.
* Preparing letters to exchange houses for foreign currency exchange and international bank transfers.
Vehicles:
* Keeping a track of all the company vehicles (current & sold), making arrangements for the registration renewal as and when required and filing the same.
* Recharging salik of company vehicles as and when required.
Ticketing & Reservations:
* Visa application and fixing appointments for the Officials with the respective embassies.
* Handling Flight & Hotel reservations for Officials.
Human Resource:
* Coordinating & printing of business cards for existing and new staffs in the organization.
* Renewal of trade licenses of each company as and when required and filing the same.
* Coordinating with PRO department for Visa and Work permit issuance for employees.
Procurement:
* Preparing and forwarding LPO to Accounts department for further processing.
* Keeping a track of orders from local suppliers.
Logistics:
* Sending documents through courier and keeping a track of incoming and outgoing couriers.
* Arranging initial set up (desktop, email, internet, ID card and stationery) for new employees in the organization.
IT:
* Renewal of website domains.
Others:
* Media / Business magazine subscription.
Events & Planning:
*Maintaining Commercial Director’s calendar for day-to-day
meetings, updating them as and when necessary.
*Fixing appointments for foreign suppliers and other delegates.
*Organizing internal meetings between foreign buyers and
division heads. Preparing the minutes of each meeting.
*Assisting the buyers with all their daily works when necessary.
*Preparing feasibility sheets, presentations for the store
managers.
Ticketing & Reservations:
*Handling Flight & Hotel reservations for Officials enabling them to attend foreign business shows.
* Facilitating their registration process for respective events.
Inbound & Outbound Travel:
* Preparing travel reconciliation once the officials are back from
individual business trips.
Human Resource:
*Arranging documents such as Salary Certificate, Invitation
letters from the suppliers and Application forms.
*Fixing appointments for the Officials with the embassy for visa
application to foreign countries.
*Making arrangements for the foreign supplier's visa for their
visit to Kuwait.
*Arranging the printing of business cards of existing and new staffs in the organization.
*Preparing exit documents for employees who are terminated or
have resigned.
Procurement:
*Preparing tracking sheet of all the new suppliers (with all their
contact details) whom the buyers meet at respective events.
*Updating vendor details, product details, cost and retail price in the Oracle database in accordance with the ongoing
promotions and clearances.
* Preparing LC’s, supplier business agreements (business
contracts) and also keeping a track of them.
Store Keeping:
*Creating orders, Allocating commodities to the warehouse and
stores.
*Keeping a track of store promotional flyers and competitive
store flyers.
Logistics:
*Sending product samples to foreign suppliers through courier.
IT:
*Arranging initial set up (desktop, email, internet, ID card and
stationery) for new employees in the organization.
Front Office:
*Management of telephone enquiries, assisting other staff in the organization with their enquiries, attend to visitors, incoming and outgoing mailers & accurate filing of documents.
Procurement:
*Preparing quotations, invoices and cash vouchers.
Events & Planning:
* Attending events to assist with the facilitation of operations and responds to emergencies, problems etc.
*Tracking and maintaining current listing of upcoming events
within Kuwait.
Marketing:
*Assisting in preparing a variety of marketing collaterals (Brochures, Invitation cards, materials, etc.)
Front Office:
*Management of telephone enquiries, assisting other staff in the organization with their enquiries, attend to visitors, incoming
and outgoing mailers.
Procurement:
* Local purchases & data entries.
* Preparing quotations for enquires and getting them approved
from the Senior Managers.
Events & Planning:
*Weekly follow up list for the Manager on all the Purchase Order, New Enquiries, Outstanding Payments, etc.
MS - Office, Tally, Daceasy, Peachtree & Wings