Thalia Ignacio

Executive Assistant | Operations & Business Support, Giftco International LLC
• Provide direct executive and administrative support to senior management,
managing calendars, meetings, priorities, and follow-ups to ensure smooth daily
operations
• Coordinate internal and external meetings, prepare agendas, track action items,
and follow up on deliverables across departments and project teams
• Support ongoing projects by coordinating administrative and documentation
requirements, tracking updates, and aligning schedules with project and
operational timelines
• Draft professional correspondence, internal memos, and official documents for
management review and approval
• Support office and operations management through documentation control,
organized filing systems, and coordination with internal stakeholders
• Assist HR administrative processes including recruitment coordination,
onboarding documentation, attendance tracking, and maintenance of employee
records
• Liaise with PRO and internal teams to support visa, Emirates ID, and trade license
documentation and compliance-related follow-ups
• Support procurement and vendor coordination by handling documentation,
quotation follow-ups, and approval tracking for office and project-related needs

• Provided consistent executive support to the CEO, managing confidential
correspondence, executive scheduling, and priority coordination with a high level of
discretion
• Prepared, reviewed, and maintained contracts, permits, and compliance-related
documentation to support smooth and compliant business operations
• Coordinated with legal counsel, external agencies, and contractors to ensure
timely completion of company filings, approvals, and regulatory requirements
• Supported procurement and vendor agreements by managing documentation,
coordination, and follow-ups to ensure accuracy and completeness
• Maintained secure, well-organized records of corporate documents, licenses, and
compliance files
• Served as a reliable point of contact between the CEO and internal stakeholders,
ensuring clear communication, follow-through, and alignment