Secretary
ANEL MEP
مجموع سنوات الخبرة :6 years, 9 أشهر
Receiving calls from Supplier and Applicants.
Answering phone calls and redirect them when necessary.
Calling applicants for recruitment.
Arranging interview for the applicants.
Setting up and appointment for interview and sending email for the details.
Maintaining diaries and arranging appointments.
Typing, preparing and collating reports.
Filing soft and hard copy of all the documents for Staff and Labors.
Organizing and servicing meetings (producing agendas and taking minutes)
Creating Purchase Requisition.
Creating Purchase Order and submitting it to Accounts.
Receiving QID from Q post, scanning it and then releasing it to Admin in the site.
Updating QID on the server.
Scanning Contracts from Clients and Supplier.
Giving the contract to the Manager for signature. Releasing the hard copy of contract with signature and stamp.
Releasing Cash Salaries to Labors.
Preparing letters to Bank, and Employment Certificates.
Prioritizing workloads.
Implementing new procedures and administrative systems
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Position: RECEPTIONIST
Company: MIDMAC CONTRACTING CO. WLL.
Ensuring visitors sign in on arrival in the reception area.
Answering general queries in person, by telephone, or email.
Handling incoming phone calls, directing them when necessary and taking messages within the established guidelines.
File important documents and keep them well organized.
Copying, scanning and routing correspondence/documentation.
Receiving and sorting daily email.
Meeting and greeting clients.
Booking meetings.
Arranging couriers.
Keeping the reception area tidy.
Sorting and distributing post.
Receiving parcel and letters from QPOST delivered by company driver, sorting them into client folders, distributing to relevant staff members and answering any marked priority items within required timeframe.
Perform any other clerical duties necessary to keep the office running.
Ensuring visitors sign in on arrival in the reception area.
Answering general queries in person, by telephone, or email.
Handling incoming phone calls, directing them when necessary and taking messages within the established guidelines.
File important documents and keep them well organized.
Copying, scanning and routing correspondence/documentation.
Receiving and sorting daily email.
Meeting and greeting clients.
Booking meetings.
Arranging couriers.
Keeping the reception area tidy.
Sorting and distributing post.
Receiving parcel and letters from QPOST delivered by company driver, sorting them into client folders, distributing to relevant staff members and answering any marked priority items within required timeframe.
Perform any other clerical duties necessary to keep the office running.
documents such as joining form for the newly joined employee, new ID, and Renewed ID.
•Ticket Booking through our selected agency or direct online website.
•Creating PO’s for travel agency.
•Preparing letters or request for service from staffs.
•Preparing Warning Letter and Service Termination.
•Receiving resignation and handing it over to accounts for settlement.
•Processing new and renewed health card.
•Sorting files of all the employees.
•Asking for the timesheet monthly from all the document controllers.
•Sending scheduled date and time of medical for the new employees to Logistic Team.
•Giving Documents to the General Manager’s secretary for signature.
•Maintains employee confidence and protects operations by keeping
visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
•Answering incoming calls, and doing outbound calls as well.
•Receiving and sorting daily email.
•Receiving fax, scanning the received fax then forward it to the concerned person/department.
•Preparing the forms that needs to be filled up for the applicants.
•Attending clients and suppliers inquiries.
•Receiving invoices from suppliers and handing it over to Procurement Team.
•Releasing employees request for service documents.
•Monitoring Logbook.
•Printing the Internet bills and handing it over to Accounts for payment.
to customer’s inquiries on monthly rent and process request for repairs.
•Upload photos and update details on company’s website of rooms/houses available for leasing.
•Provides leasing agreement on closed deals.
•Outbound calls with existing customers and available contact lists for new and available house rental offers.
•Deliver effective and efficient resolution in line with their leasing queries/complaints.
•Produce call reports and update customers account information.
•Research required information thru available resources.
•Outclass communication and customer service skills and ability to work with deadlines and multitask.
•Data Entry tasks and organizing files and documents.
\[American Account: Wyndham Hotel & Reservations\]
•Listening to customers' concerns and handling complaints and returns.
•Giving detailed explanations of services or products.
•Working with a sales team to create better methods to address customer complaints.
•Process Hotel Bookings and Reservations
•Encode customer’s details and attend to customers queries.
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