Accounts Officer
Technical Metal Est
Total years of experience :19 years, 7 Months
Technical Metal Est.
Accounts Officer
AUDIT & CONTROL, ACCTS RECEIVABLE
Ensure that process and control are in place in terms of documentations.
Ensure that there is NO pending documents on monthly basis.
Delivery Vouchers must have an invoice.
Materials with delivery voucher which is not delivered must closed to maintain the inventory
Pass-on sales return entry for returned items.
On accounts payments and receipts are identified and request from AR and AP Team for the invoice details in order to update the supplier & customer ledger.
Customer Mapping ( ERP maintenance Real soft vs Oracle )
Maintain and monitor an updated customer credit facility file.
Reconcile reported shortage on deliveries and returned materials by collating related proof of documents in order to process sales return note.
Conduct a strict cross verification check for the credibility of new applicants for credit facility.
Control customer credit limit by reviewing the outstanding balance and amount due.
Evaluate/Investigate past due collectibles (beyond 120days) for necessary action.
Review/Approve of Export Invoice for COO application and Custom duties.
Review /Approval of Tax invoice for correct application of VAT and necessary requirement to be complied after delivery.
Accounts Reconciliation
Participate in VAT Preparation to submit to Tax External Auditor for filing.
Review PO’s /LPO’s to ensure submitted documents meet the PO requirement with regards to payment (i.e. Commercial Invoice; Proforma Invoice, LC docs.)
Reconcile reported short deliveries and returned materials by collating related proof of documents in order to process sales return note.
ERP maintenance ( Entry for Receipt; Sales Return/Credit Note & Journal entry related to Sales Adjustment & Purchases; Payment Voucher)
Payment follow-ups
Provide Ageing Reports ( AR ) for Sales Team on monthly basis for review.
Generate AP Reports for review to schedule the payment.
Ensure that all expenses are recorded on monthly basis.
Work as a freelance accounting support in different companies including my previous employer .
Responsibility: Study on in-house accounting system and implement new policies but not limited to preparation of tax related reports and filing. Organize workflow and other administrative task.
General Accountant
2010-2012- Responsibilities: Monitor Books of Accounts. Prepare various schedules for depreciation, prepayments and loans for monthly adjustment on journal books. Verify and approve vouchers. Supervise cashiering and prepare bank reconciliations and adjustments. Prepare monthly tax dues for withholding tax on compensation & expanded; monthly and quarterly vat, quarterly and annual income tax and file returns via online (EFPS Filing) . Input data on BIRRelief and Alpha-list. Responsible for LOA (in preparing requirements and working papers for audit) . Responsible for the preparation and submission of financial documents to various agencies such as banks; financing institution for loan requirement. Ensure on-time filing of GIS for Security and Exchange Commission. Currently working with the programmer in developing new accounting system (SQL)
Administration; Accounting Assistant and Operations:
1998-2009 Responsibilities: Securing of government licenses ( brgy. clearance, mayors permit, bir registration) and accreditations like PEZA, DENR, CTAP, PPA ect. Monitor and in-place insurance cover for personnel, building, vehicles and cargoes. Responsible for monitoring of vehicle registrations and franchise to ensure smooth flow of operations. In-charge in coordinating and follow-up of claims. Prepare necessary requirement in securing entry pass/stickers for various pick-up deliveries to avoid delays. Represents in behalf of the General Manager in various meetings during conflict of schedules. Attend clients concerns with regards to operations. Prepare/Monitor SSS, Philhealth; Pag-ibig and loans due (1998-2005)
Performs accounts payable and accounts receivable function. Prepare accounts receivable schedule. Follow-up collections and deposits. Prepare monthly tax dues for withholding tax on compensation and expanded; monthly and quarterly VAT. Assist to the general accountant in preparing quarterly and annual income tax dues and liaised to BIR for filing of returns. Responsible to input data on BIRRelief and Alphalist to submit in BIR.
Prepare billing and follow-up collections. Supervise operations. Accept bookings; dispatch and monitoring vehicles and feedback to clients. Entertain clients inquiry of vehicle capacity and rates based on rates schedule. Participate in preparing payroll for commission. Attend meetings with regards to operations. Prepare and submit necessary documents for clients accreditation.
TRAININGS and SEMINARS
• TEAM BUILDING and LEADERSHIP SEMINARS
• SUPERVISORY SKILLS PROGRAM
1994-1998 Tertiary Education Bachelor of Science in Accountancy Western Institute of Technology Luna Street La Paz, Iloilo City
1985-1990 Primary Education Casalsagan Elementary School Brgy. Casalsagan, Pototan Iloilo