Senior Document Controller cum Executive Assistant to the Senior Finance Manager
Palmera Agrocultural Business, WLL
Total years of experience :12 years, 11 Months
Daily Task:
• Assists Sr. Finance Manager in organizing and tracking Meetings and monitors all outgoing/incoming correspondences;
• Organizes Sr. Finance Manager’s necessary documents for all his business trips (Visa Application, booking, insurance, etc.);
• Typing of all required documents within Finance and Accounts department (Memorandums, Letters, MOM, Expenditures, etc.)
• Receives, scans and renames all approved and signed account vouchers;
• Receive all paid vouchers from treasury section and stamp all pages and each receipts/invoices with paid;
• Generate various vouchers control reports as required with physical count;
• Maintain and arrange the files accordingly to their type and control logs;
• Controls all outgoing document, debit/credit note and reimbursement transmittal;
• Generates several entries for bank payment, supplier invoice, journal voucher, etc., using Al-Ameen System;
• Receives PO (Purchase Order) and insert it to cost to complete report along with received invoices from supplier;
• Scans all the received Invoices and log it to control sheet;
• Coordinates with all Site Store Keepers to collect all SRV (Store Receipt Voucher) and delivery note from the projects and attached the received Supplier’s Invoice along with the PO then submit the completed document to Payable Section to proceed with the payment;
• Register all bank related documents to log and send to the corresponding authorized signatories (GCFO, CCFO, CIA, etc.);
• Receive all reimbursements signed by the General Manager and log it to control sheet;
• Transmit all reimbursements to the corresponding authorized signatory (GCPO, CEO, CHR Director, etc.)
• Receive and transmit approved and signed reimbursements to Cashier;
• Assists all Accountants and provide all the documents they require particularly vouchers;
• Receive invoices from Woqod via fax and circulate to Logistics department.
Monthly Task:
• Initiates physical inventory of all received/scanned vouchers for the month;
• Coordinate with Payable Section regarding the required Statement of Accounts from several local/international suppliers;
• Send e-mail to all local/external suppliers to collect updated Statement of Account;
Annual Task:
• Initiates final physical inventory of all received/scanned vouchers for the whole year;
• Generates various vouchers control reports as required with physical count;
• Prepares all documents required for the Year-end Audit;
• Provides all the required documents to the Internal and External Auditors for auditing purposes.
Appraisal Reviewer Duties:
• Checks the inventory list of the adjuster in the insured's place;
• Checks the transcribed inventory before pushing it to appraisal;
• Reviewing/checking the finished work of the appraisers;
• Identifies keywords of the required information and use them to harvest maximum information;
• Checks the accuracy of the data on the client’s website;
• Documents information by storing them on client’s website;
• Assists other employees in their duties by providing some information needed such as understanding/analyzing the hard copy of the inventory given by the client.
Secretarial / DC Duties:
• Assists Project Manager in organizing and tracking Meetings and Outgoing/Incoming correspondences thru ConstructWare;
• Coordinates & collaborates with various departments in completing the periodic presentation of our account in terms of schedule & cost performance;
• Prepares periodic reports of all the incoming accounts under our department and initiates the draft presentation.
Studied, Bachelor of Science Major in Hotel and Restaurant Management Major in Managerial
