Procurement & Logistics Manager
Central Circle Company
مجموع سنوات الخبرة :17 years, 11 أشهر
Managing a team of 8 Procurement & Logistics Officers to ensure smooth functioning of the department
Proven ability to coach and develop team as well as technical ability to coordinate departmental Business activities.
Handling procurement and logistics for MNC Principal companies Astra Zeneca, Sanofi, Johnson & Johnson, Roche Diagnostics, Janssen, Abbott, Boston Scientific, Philips, 3M, Draeger, Stryker, Steris, Zimmer, Thermofischer to name a few.
Handling procurement and Logistics for more than 50 Principal companies with around 38, 000 SKUs with about 260-300 POs per month worth value upto USD 20, 000, 000 per month.
Report to Senior Management on critical issues and update them on the departments progress
Rolling-out and managing the procurement lifecycle and ensure the procurement and purchasing of products and services, in line with Company’s policies and requirements for quality and quantity, in order to meet clients/customers’ demand levels.
Compile and consolidate purchase requisitions from the various business functions.
Process order requisitions in compliance with internal standards and protocols and coordinate with manufacturers to ensure prompt shipment of medical equipment and Pharma in order to meet delivery deadlines
Perform manufacturer/vendor qualification checks and registration activities, update the database on a continuous basis and administer periodical performance evaluations of manufacturer/vendor pertinent to delivery terms, quality and fulfilment of requirements
Review draft contractual agreements and terms and conditions in consultation with the Legal Advisor and support the VPs in carrying out contract negotiations and submit award letters to the most advantageous bidder from a technical and costing competitiveness aspect
Maintain, file and store contractual documentation and official paperwork and continuously monitor manufacturer/vendor performance and service delivery against contractual obligations and service level agreements, to ensure client/customer satisfaction is maintained at all times
Setting an action plans to fulfill management decisions.
Supporting and recommending to higher management for strategic decisions.
Coordinate with the Warehouse Manager to monitor inventory control and ensure the accuracy and adequacy of medical equipment and Pharma stock levels in line with Company’s Policies and clients/customers’ requirements and planned delivery schedules
Build and maintain solid relationships with manufacturers/vendors to ensure seamless provision of products/services and that key processes are being implemented in an efficient and cost effective manner
Liaise with manufacturers, distributors and suppliers to agree on the terms of the service level agreements and ensure that delivery schedules and quality standards are continuously maintained
Additional duties and responsibilities requested by Higher Management at their discretion and in line with the business needs/requirements
Manage the overall daily activities of the Procurement and Logistics Division
To action customer POs for further processing by delegating the POs.
Delegate Purchase Orders to be placed with our suppliers and process the orders upon approval of the orders from Procurement Committee Meeting.
Liaising with warehouse for stock, deliveries and status of the SRPO for urgent orders.
Liaising with Finance Dept. for payments, LCs and any other issue. Authorizing Bank Guarantees online.
Supervise and manage the purchasing team and logistics team evaluation and training.
Coordinates import shipments with Customs Clearance Agent / Broker and freight forwarders as needed.
Coordinate with SAP Implementation team regarding to the department requirements, processes and reports. Taking care of SAP related issues (discussing with SAP Consultants Trouble shooting and automated reports).
In-Charge of overall activities of Purchase Department. Supervise the activities of Junior Purchasing Officers, local purchasers and Custom Clearing Co-coordinator.
Induction of six new recruits during my tenure by imparting hands-on training on ERP and complete procedures of procurement and Customs Clearance in line with Company’s policies and SOPs.
Generate various reports for past orders to plan for future orders.
Verify production requirements and send out enquiries to various foreign and local suppliers. Obtain quotations; negotiate rates, terms of payment and delivery schedule.
Evaluate the quotations received and prepare order for Raw materials, Packing materials, Spare Parts, QC goods, IT accessories, and General items in favor of supplier providing the best quality of products at a very competitive price and maintaining the required lead times of delivery.
Source new suppliers of raw material for the existing production lines.
Co-ordinate with international suppliers and local suppliers to ensure goods are dispatched as per schedule and obtain the shipment dispatch details and original documents required for importing.
Maintain records for Purchase and Import of shipments as required by Management.
Generate reports for the status of the open orders on a weekly basis and price history reports of suppliers for the higher management evaluation.
Prepare and finalize Rate Contracts with suppliers for import of machineries required for the expansion of the existing production lines in consultation with Management.
Get the raw materials approved from Quality Control department prior to proceeding with the order from new suppliers.
Co-ordinate internally with Accounts (Establish LC), Commercial, Production and QC departments to maintain a smooth work flow with purchase department
Co-coordinate with Clearing Agents for the delivery of shipments to the warehouse.
Work on Oracle (Orion) ERP system to prepare Enquiries, Quotations, Purchase Orders and to approve the orders in ERP system to enable warehouse to post the goods upon receipt.
Was the senior most member of the Hyderabad team which primarily consisted of new recruits. As a senior team member I played my part in regrouping the team and adding vigor to it in continuing the team to perform. I played an important role in planning and execution of various plans for the territory which resulted in handsome dividends and Hyderabad achieved a performance of 106% in 2007 over an annual budget of Rs 63 Million. Important aspect being performance was achieved with a healthy mix of heritage products and new products. As such was nominated for the Super Star Representative Award.
Lead the processes for all sales administration-related activities.
Monitor and analyze the market share and product distribution patterns.
Provide training to newly recruited Sales Professionals and monitor their performance.
Provide overall data support to Managers and Field personnel, and maintain effective co-ordination.
Generate weekly/ monthly reports for Executive Management and Field Sales personnel.
Gained experience in working in a pool territory
Attend various personality development/ skill enhancement programmes conducted by GlaxoSmithKline Pharmaceuticals Ltd., such as WSFE and Hospital Selling Excellence.