Executive Secretary/Logistic incharge
ALKHORAYEF GROUP
Total years of experience :19 years, 8 Months
As Procurement& Logistic In-charge
Establishing goals, objectives, and performance standards for the purchasing.
Developing standardizing specifications for the purchasing of commodities of departments, direct the advertising, opening and receipt of bids and review bids, contracts, and purchase orders to ensure clarity.
Identification of potential suppliers, sub-contractors, freight forwarders and clearing agents.
Pre-selection of suppliers and support of vendor approval process.
Negotiate with local & international vendors regarding purchase requirements, prices, trade and cash discounts, deliveries.
Corresponds with local & international vendors and departments.
Sourcing new & reliable suppliers for long terms contracts and relationships.
Sourcing new products and review existing ones to ensure products remain competitive.
Purchase order process for both internal and external purchases.
Maintain statistics of purchases
Maintain supplier/material database including supplier data material specifications, prices, lead times, and quality.
Evaluate supplier capacity to meet product requirements.
Handling of International & Local logistics along with related co-ordination and documentation for materials.
Planning, monitoring, executing the entire process related to incoming international shipments.
Communication with Suppliers of Spare Parts for shipments delivery like
IPD, HAWE, KS, MCBEE, SANZ, FED MOGUL, APEX..Etc
Negotiations with forwarders and clearing agents.
Developing shipping plans, and managing shipping or product in a cost effective manner.
Coordinating all shipments and assuring that shipments are meet as per customer’s requirements.
General supervision of import, export documentation, invoicing etc.
Communication, negotiations with forwarders on AIR, SEA, LAND shipments,
Preparation of monthly sales report including variance analysis and market developments.
Monitoring outstanding payments & follow-up.
Negotiating with domestic forwarders NAQEL, FEDEX, DHL etc.
Follow-up on all Logistics issues till the Orders reaches warehouse..
As Executive Secretary
Front office Management and providing full support to all employees.
Reporting directly to Chairman/Sales Operations Manager
Correspondence with internal department and with International suppliers.
Attending departmental meetings and preparing minutes.
Preparing Presentations for weekly meetings and monthly meetings and board meetings.
Preparing daily sales reports and data analysis
Maintaining employees records (vacation, time sheets)
Arrangements of Employee vacation reservations.
Preparing Vacation accruals report.
Drafting job responsibilities and descriptions.
Being involved in manpower planning and recruitment and appraisals.
Arranging business trips and accommodations for Chairman.
Correspondence with vendors and departments and branches
Drafting operational procedures, mechanism of operation, and guidelines from time to time related to new sales drives, product launching and such other occasions and issuance of the procedures/guidelines to regional offices for implementation
Arrange domestic and international travel and accommodation
Maintaining company vehicle fleet
Ordering and controlling of stationery, office supplies .
As Project assistant:
Provide project administrative support to the Project management & staff.
Control on Correspondence and Control of email system.
Source internal and external documents
Maintain confidential records and filing of reports, correspondence, statistics and related material.
Taking minutes of meetings, preparing and distributing.
Arrange meetings including coordinating times, sending invitations and booking of internal and external resources.
Correspondence with vendors and departments and branches
Drafting operational procedures, mechanism of operation, and guidelines from time to time related to new sales drives, product launching and such other occasions and issuance of the procedures/guidelines to regional offices for implementation
Arrange domestic and international travel and accommodation
Maintaining company vehicle fleet
Ordering and controlling of stationery, office supplies .
As Procurement& Logistic In-charge
Establishing goals, objectives, and performance standards for the purchasing.
Developing standardizing specifications for the purchasing of commodities of departments, direct the advertising, opening and receipt of bids and review bids, contracts, and purchase orders to ensure clarity.
Identification of potential suppliers, sub-contractors, freight forwarders and clearing agents.
Pre-selection of suppliers and support of vendor approval process.
Negotiate with local & international vendors regarding purchase requirements, prices, trade and cash discounts, deliveries.
Corresponds with local & international vendors and departments.
Sourcing new & reliable suppliers for long terms contracts and relationships.
Sourcing new products and review existing ones to ensure products remain competitive.
Purchase order process for both internal and external purchases.
Maintain statistics of purchases
Maintain supplier/material database including supplier data material specifications, prices, lead times, and quality.
Evaluate supplier capacity to meet product requirements.
Handling of International & Local logistics along with related co-ordination and documentation for materials.
Planning, monitoring, executing the entire process related to incoming international shipments.
Communication with Suppliers of Spare Parts for shipments delivery like
IPD, HAWE, KS, MCBEE, SANZ, FED MOGUL, APEX..Etc
Negotiations with forwarders and clearing agents.
Developing shipping plans, and managing shipping or product in a cost effective manner.
Coordinating all shipments and assuring that shipments are meet as per customer’s requirements.
General supervision of import, export documentation, invoicing etc.
Communication, negotiations with forwarders on AIR, SEA, LAND shipments,
Preparation of monthly sales report including variance analysis and market developments.
Monitoring outstanding payments & follow-up.
Negotiating with domestic forwarders NAQEL, FEDEX, DHL etc.
Follow-up on all Logistics issues till the Orders reaches warehouse..
As Executive Secretary
Front office Management and providing full support to all employees.
Reporting directly to Chairman/Sales Operations Manager
Correspondence with internal department and with International suppliers.
Attending departmental meetings and preparing minutes.
Preparing Presentations for weekly meetings and monthly meetings and board meetings.
Preparing daily sales reports and data analysis
Maintaining employees records (vacation, time sheets)
Arrangements of Employee vacation reservations.
Preparing Vacation accruals report.
Drafting job responsibilities and descriptions.
Being involved in manpower planning and recruitment and appraisals.
Arranging business trips and accommodations for Chairman.
Correspondence with vendors and departments and branches
Drafting operational procedures, mechanism of operation, and guidelines from time to time related to new sales drives, product launching and such other occasions and issuance of the procedures/guidelines to regional offices for implementation
Arrange domestic and international travel and accommodation
Maintaining company vehicle fleet
Ordering and controlling of stationery, office supplies .
B.SC CHEMISTRY