Talent Acquisition Lead
SAJAYA
Total years of experience :11 years, 8 Months
Acts as the first line of coach & internal advisor in Talent Acquisition related matters to higher management. Owns
the Talent Acquisition operational excellence when implementing and executing Talent Acquisition & HR policies
and processes.
*Engage with Business leaders in recruitment forecast and planning on a yearly basis.
*Participate in Creating Talent Acquisition business plan.
*Check recruitment and staffing processes and helps define best practices.
*Lead team of Talent Acquisition Specialist, coach them, and develop them in all Talent Acquisition
procedures, process, and best practices.
*Identify suitable candidate through different Talent Acquisition channels.
*Screen candidate CVs and create short list of CVs for each position.
*Invite and schedule candidates for interviews, send invitation to the candidates & the interviewers by email using the calendar meeting invitations.
*Conduct competency-based interviews for short listed candidates.
*Keep track of recruitment activities and update the tracking sheets.
*Ensure accurate and complete documentation to complete applicant’s files.
*Ensure adherence to policies and that all hiring managers are completing the required forms.
*Conduct the background checks (Educational & Employment) on candidates.
*Prepare and arrange employment offer and employment contracts.
*Send the new employee data to payroll to process employment ID Number and issuance of IDs.
*Send new joiners email to the Business, IT, facilities, … etc. on a weekly basis and ensure that managers are preparing for new joiners arrival to sending them follow up email requesting their confirmation.
*Conduct on-boarding meeting for new joiners and deliver company overview, history and the 1st day integrity message for the new hire within the first 14 days and keep track on on-boarding process.
*Arrange the on boarding session “Material, updates the presentation, send invitation” .
*Responsible for ensuring efficient and effective on-boarding processes.
*Communicating with All the International Agents and follow up on the recruitment status of new hire.
*Handling attestation of the all the Legal Documents from the Consulates and Chamber of Commerce.
*Requesting & Issuing E-wakala for all available Visas.
*Maintaining Recruitment Requests from.
*Attending HR Meetings related to Recruitment.
*Preparing Finance PAYMENTS for all recruitment agencies (INDIA, NEPAL, SRI-LANKA, PHILIPPINES and other International agencies).
*Ensure that accurate job descriptions are in place.
Manage Elite Center Recruitment budget.
Meeting with clients to discuss current recruitment requests and any
needed actions to take.
Participate in the development of Elite Resources Center.
Receiving the job vacancy request from clients and provide them with
the qualified candidates.
Overseas recruitment including arrangements with outside recruitment
agencies and issuing VISA for accepted candidates.
Searching and screening CVs by using different methods such as,
recruitment website (Bayt, LinkdIn, social media, etc.)
Advertising vacancies in recruitment websites.
Interviewing and evaluate the candidates then arrange the interviews
for the selected candidates with clients HR Manager.
Preparing weekly and monthly reports.
Update all recruitment forms.
Perform other duties and responsibilities as required for smooth and
efficient operation.
Source and prospect qualified candidates that meet minimum requirements
in respect of vacancies.
Facilitate the selection process in liaison with all relevant business
partners to ensure right fit.
Perform all compliance checks, arrange for psychometric tests;
arrange competency-based interview.
Build effective working relationships with candidates and business
partners.
Achieve annual recruitment targets.
To ensure effective record keeping of all relevant documents.
Ensure compliance to processes, procedures, and relevant legislation.
Coordinate with Departments to review training gaps closure and need of
the additional sessions to cover all the identified gaps.
Build the process structure of the organization into the system and create,
update and modify the training assessments.
Develop Tracking Mechanism (Dashboard) utilizing company resources
(SharePoint).
Coordinate with internal subject matter experts on course content to identify
key knowledge, skills and abilities associated with learning objectives.
Manage LMS Server and Contact vendor for any technical assistance.
Maintain competency for Operators /Technicians to continually improve
their job skills and prepare them for jobs requiring
greater skills.
Develop effective tracking & corrective action system for the development
plans.
Ensure and monitor implementation of Job Qualification Program (JQP).
Evaluate training activities and program effectiveness.
Develop & Evaluate plan for On Job Training program based on their competency.
Develop the Competencies for Professional Development Programs
Evaluate the skills and competencies of employees to identify gap analysis
and provide development needs along with Department Manager.
Ensuring commitment to HR regulations, best practices, and organization
goals.
Enhancing internal communication tools to increase the automation of
department activities and interaction with employees' requests.
Managing employees’ personal needs and official letters through providing
simple workflow and as per organization policy and procedures.
Establishing HR Manual for new joiners and explaining various policies and
procedures.
Administrating payroll activities to ensure high efficiency and immediate
reports.
Enhancing employees training process by studying training needs and
organization regulations recording different KPIs to provide the strategy of
L&D Department.
Tracking attendance and vacations towards reporting the commitment of
employees to regulations, approved schedules and organization needs.