Medical & Ecosec Storekeeper
International Committee of the Red Cross ICRC
Total years of experience :12 years, 1 Months
_ Receive RO from health department push it in FSS and compare the RO quantity with final stock to know how many parcels, pallets, trucks to cover the RO. Resend the information to the transportation department to make FL.
_ After taking the approval for FL from MOH. Start with load the truck on pallets in process first expired first out (FEFO).
_ Supervising safe and clean loading of consignment.
_ Ensuring that all packed consignments are accompanied by an accurate and complete packing lists and issuing of a waybill upon loading.
_ Follow up and keep contact with the driver and the final destination if possible.
_ Ensuring that all consignments are packed appropriately and weighted.
_ For offloading, Ensuring proper storage of all goods and protecting them adequately from heat, freezing, water, fire, dirt and vermin.
_ Ensure that no goods are stored directly on the ground.
_ Supervising and assisting the clean and safe offloading of arriving consignments and checking that all consignments are accompanied by their respective waybills and packing lists.
_ Comparing the number of parcels to the delivery form/Waybill, signing the delivery forms and transferring the cargo to the stocks.
_ Performing a complete entry inspection and informing the Immediate Supervisor of any discrepancies between packing list, PO, RO and physical consignment. To make Claim Report (CR) if needed.
_ Performing a quality control (kind of good, quantity, packaging, shelf life, labeling
Etc.) of all arriving goods.
_ Issuing and/or updating Bin Cards for each batch of arrived items.
_ Maintaining tidiness and cleanliness of warehouse.
_ Closely liaising with the LOG/Purchase and other relevant ICRC departments for the Quality Control of delivered items.
_ Making sure that whenever needed specialist signs the Inspection Entry Form, rejection form or other Quality Control documents and that (copy of) such documents are attached to the EF, when necessary.
_ Following-up ROs from the moment of reception to their closure.
_ Implementing regular inventory on request or spontaneously.
_ Archive all documents at our office on files in a professional manner to be available when needed.
_ direct supervise one storekeeper and the daily workers (about 15 workers) and make meeting each morning to distribute the work and what we have to do every day, and follow up their performance.
_ Follow up financial transactions and salaries of employees according to the salary sheets.
_ Prepare a monthly report on expenses.
_ Checking purchase orders, local purchases, Imprest, Permanent contact with potential suppliers and have permanent updates about the local market.
_ In charge of the company warehouses, follow-up materials in warehouses, Supervise warehouses staff, to ensure high performance standards, and doing Permanent inventory.
_ Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
_ Contact with all departments and logistics units to coordinate financial matters between the finance office and these sections.
_ Assist other colleagues in the team and perform other related financial and administrative duties as required.
_ In charge of the logistics team and responsible of the purchasing.
_ Good knowledge of local market and how to deal with the suppliers.
_ Gather the bills in the box file by dividers according to the company standards.
_ Maintenance of proper accounting records.
_ Provide program managers with the required information and regular updates on purchase order balances to facilitate the preparation of budgetary estimates for activities
_ Make some contract with outside workshop or experts when our employees cannot do the maintenance or solve the problem.
_ supervising our premises security and provide the guards with update all times.
_ Financial transactions with the bank, Oversee all Sub office finances and accounts, Prepare monthly Sub office account reconciliation reports for submission to head office in a timely manner .
_ Keep copies of account documents at a Sub office on files in a professional manner to be available when needed.
_ Perform any other official duty as may be assigned by the supervisor.
_ Review all partners' accountability reports and submit them to head Office in a timely manner.