Admin Officer
WSP
مجموع سنوات الخبرة :14 years, 7 أشهر
Responsible for supporting executives and management of entire departments. Provides administrative support and performs numerous duties, including coordination of daily office logistics, scheduling, writing correspondence, emailing, handling visitors, routing callers, and coordinating and following up on internal processes related to admin, finance, procurement or HR. Detail oriented, have the ability to multitask and be a personable and professional representative of the PM's office. As an admin, I often coordinate inter-departmental work projects and serves as a liaison between the department and other company departments.
• Coordinates with Admin department on office logistics, managing the support office team
• Greeting visitors and determine whether they should be given access to specific individuals. As an admin, provide a common link for incoming and outgoing phone and mail correspondence.
• Maintain the schedule for department personnel, arranging meetings and confirming appointments, organizing internal and external events, conferences, teleconferences, and travel.
• Upholding of office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies & verifying receipt of supplies.
• Ensuring meetings are effectively organized and minuted, liaising with the Chair to plan meetings, receiving agenda items from management, Circulating agendas and the reports.
1. Receiving, filing and distributing all Project Work Orders and Project documents (letters, transmittal, etc)
2. Arranging accommodation and transportation for all Project personnel.
3. Coordinating for the renewal and the documents for signatures, invoicing and payment.
4. Monitor the expiry dates of all site passes, and arrange documentation and Safety Orientation for the renewal.
5. Assisting newly hired project employees for their initial orientation, providing them training, laptop, software, office tables; site passes
accommodation, transportation and medicals etc.
6. Manage travel requests for personnel.
7. Procurement of various items for all the freshly hired employees.
8. Periodic maintenance of vehicles.
9. Issuance and follow-up fore approvals of the workers and proper distribution of the same.
10. Arrange general meeting and events at site and collecting and compiling minutes of meeting.
11. Performing primary office related activities of daily basis.
*Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
*Provides assistance and support to the manager in problem solving, project planning and management, and development and execution of stated goals and objectives.
*Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
*Oversees and facilitates resources management and administration procedures and documentation for the manager.
*Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
*Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.
*Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
Coordinates the disposition and/or resolution of individual problems and disputes.
*Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
*Provides assistance in the understanding and interpretation of the company policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
*Assists in the coordination, supervision, and completion of special projects, as appropriate.
*Performs miscellaneous job-related duties as assigned.
Projects:
Civil and Road works construction project SATORP Al-Jubail, (Petrol Steel Company Ltd. KSA)
Road Construction Project WASIT Khursaniya (SAMSUNG Engineering & Construction KSA)
Road Construction Project WASIT Khursaniya (SK E&C KSA)
Civil & Road Construction Project KEMYA Al-Jubail (Kil Jin Kang Construction Contracting Company Ltd. KSA)
Duties and responsibilities
Preparation of Financial statements (monthly, quarterly, semi-annually and annually)
Estimation of forecasted sales & cost budget
Reconciliation of financial statements
Annual audits
Accounts receivables management
Management/approval of employees remunerations/vacations/increments/deductions
Enquiries management and dealing
Human resource management
Assisting general manager
Meeting minutes
Management of appointments of General Manager
Establishing liaison among the collaborating companies and clients
Assisting General Manager in the annual general meetings
Documents controlling (electronic & manual)
Involved in the research and designing of new courses and materials.
Assessing students’ course work and material.
Involved in the setup of exams and the marking of results.
Responsible for the departmental administrative tasks.
Implementing University research projects and involved in its publication.
Best Teacher Award for academic year 2011-12 in the acknowledgement of 95% success result achievement.
Internal audit of financial transaction
Financial management
Preparation of financial statements
Events arrangements
Documents controlling
Minutes taking in all official meetings
Assistance in hiring and managing human resources
Community awareness programs.
Master trainer of the WHO inventory software.
Financial feasibility report preparation of the Early Recovery Plan of Swat valley 72 government health facilities.
Surveys of all facilities