Sales Coordinator
Ertibat Engineering Company
Total years of experience :10 years, 2 Months
Prepare sales offer/quotation for the Client
Follow-up the client for new enquiry.
Maintain worksheet for sales offer
Maintain all documentation as per ISO standard.
Prepare Pre-qualification and material submittal as per client requirement
Prepare received Order Acknowledgement as per received order & site requirement etc.
Maintain log for all external document(invoice, delivery note, quotation, transmittal, etc.).
Maintain Sales Related Documentation(Sales Quotation, Client Enquiry, Supplier Quotation, Tranmittal, Order Acknowledgement, Order Correspondence)
Prepare Tender documents.
Stock maintains for office stationery & Xerox relate items and prepare monthly requisition for stationery.
Perform other duties assigned by the superiors(Sales Manager)
Create Sales Order(Stock Sales & Project Sales)by Using ERP System
Process received MROs for building materials, steel, plywood, furniture's for the sites & for main office departments by forwarding the MRO's to the main warehouse to check availability of the request.
Prepare enquiry for the quotations daily & send to various suppliers for updated price list in order to get price list from various sources for comparison purpose.
Prepare price comparison sheet accordingly and obtain approval from purchase and logistics manager in order to maintain an update price list for easy reference.
Prepare local purchase (LPO) if the requested material is not available in the main warehouse, obtain signature from purchase & logistics manager.
Provide MRO copy to storekeeper to collect items from main warehouse which had been verified to be available for collection.
Draft correspondences for critical issues as required by the department manager.
Receive credit invoices from the suppliers every 15 days and attach the delivery order(DO), LPO, MRO copy and quotation with the invoice, verify received materials as per the LPO, submit all invoices to the cost control department for cost code stamp, take the signature of the purchase & logistics manager & log in the accounts book, and all invoices are submitted to the accounts every 9th of the month.
Comply with all HR policies and procedure of the company.
Comply with ISO requirements based on quality, health & safety, and environment management systems standards.
Performs other duties designated by the Superiors.