Procurement and Supplier Management Manager
Be Healthy Restaurants
Total years of experience :9 years, 3 Months
▪ Develop and execute procurement strategies aligned with company goals.
▪ Review and process purchase orders, ensuring accuracy and compliance.
▪ Manage a team of procurement professionals, providing guidance and support.
▪ Maintain comprehensive supplier records, including contact details and contracts.
▪ Monitor supplier accounts and follow up on payment dates.
▪ Track supply orders, quantities received, and remaining quantities.
▪ Ensure compliance with value-added tax (VAT) regulations.
▪ Maintain accurate books of accounts using QuickBooks and Extra Accounting software.
▪ Prepare and review monthly trial balance for suppliers.
▪ Generate reports related to suppliers and purchases.
▪ Reconcile supplier accounts at the end of each financial period.
▪ Prepare financial analysis of supplier accounts.
▪ Manage service suppliers and monitor contract obligations.
▪ Develop and implement a purchasing strategy.
▪ Negotiate prices and contracts with suppliers.
▪ Build and maintain relationships with vendors.
▪ Select and evaluate prospective vendors based on quality, timeliness, and price.
▪ Coordinate with managers to monitor inventory and determine supply needs.
▪ Ensure quality of procured items and address issues promptly.
▪ Stay updated with procurement technology trends and implement as needed.
Maintenance and Management of petty cash.
Follow-up of cash payments with the movement of the treasury.
Follow-up of payments by checks and matching them with bank statements.
Maintenance of Books of accounts with Sage 50 Accounting software.
Issue of LPO to the suppliers after coordination with responsible managers.
Preparing quotations for new customers after referring to the company's quotations policy.
Issuing customer invoices daily, after reviewing the purchase orders and receipts from clients and matching them with the daily actual upload program.
Follow-up of cash sales and ensure that all cash invoices have been collected, or there is an approval from the administration for delaying the collection of this invoice.
Follow up the indebtedness reports and send them to the sales department, prepare the weekly and monthly collections plan, and follow up on the arrears.
Follow-up of the receipts and collection documents that are delivered to the delegates, review the serial numbers, and ensure that the amounts in the collection vouchers are all recorded on the accounting program in the clients' accounts.
Follow-up of balances and matching customer account statements with approvals.
Preparation and presentation of monthly reports viz., Sales, Receivables, Payables.
Preparation of monthly and quarterly In-House financial statements viz., Income statement, Bank reconciliation statement, monthly and quarterly sales.
VAT Return statement preparation and filing of VAT Return on every quarterly basis as per UAE VAT Decree-Law.
Preparation of Annual Reports for year-end and audit purposes viz., Trial Balance, Income statement, Balance sheet, and other reports as per the requirement with the work team.
Reporting to the Senior Accountant and Director Manager at the exact time.
Preparation of Salary Statement on monthly basis for the approval and process.
Preparation of Leave applications and Leave report of the employees for the HR Records.
Managing suppliers' accounts and branch expenses.
Receiving and sending orders to and from the warehouse.
Keeping records of all accounting and administrative transactions.
Monitor inventory and make a monthly inventory inside restaurants.
Dealing with the company’s accounting program to manage accounts in the branches.
Maintaining a balance between expenses and quality and preventing money from wasting.
Participate in preparing the actual financial statements and the various administrative and accounting reports and Payroll for employees.
Help with product presentation and pricing.
Submit suggestions and amendments that would contribute to tightening control over the movement of the company's assets.
Preparing the company's accounts.
Completion of all transactions with all banks.
Preparing the salaries of employees of the company.
Work on all financial transactions and banking in the company.
Follow-up of balances and matching customer account statements with approvals.
Assist in preparation and presentation of monthly reports viz., Sales, Receivables, and Payables.
Manpower planning.
Payroll for employees.
Doing a complete recruitment & hiring process.
Planning for personnel Needs and setting the annual recruitment plan.
Setting the action plan to execute the strategic goals of the organization.
Attend or leave for employees.
The renewal of official documents.
Performance Management and Appraisal.
Record-keeping, documentation, and archiving.
The work of the initial interviews with candidates for jobs.
The introduction of employee data within the system used at the facility.
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