محمد أيوب

*Payroll and Recruitment:
*calculate, paying, bank system (for more than 450 employees)

*Salary revisions (Increment report)

*Budget salaries report (HR monthly report)

*Preparing incentives and bonus cheques and payment vouchers

*Employees' Inquires related to payroll commissions, vouchers

*Preparing the final settlements dues for the employees

*Do all kinds of procedures concerning leaves (Annual leave, maternity, emergency, paid) and updates vacation Chart

*Checking fingerprint for the employees . Verifying weekly report of attendance records through the fingerprint machine for existing employees
*Full company capacity allocation

*Preparing leaves and commissions reports for management

*Track and update the allocation list of employees

*Preparing warning letters

*Do all procedures of new employees (contracts, assignment letters, time sheets, job acceptance, opening bank account, registration finger print)
*Assisting in filling in applications(Loan, sick leave, short leave, return declaration, passport request etc..)


Entering and update all data of employees on Sadeq and Al Shamel HR system

*Preparing all kinds of employee's certificates such as salary certificates, end of service, experiance certificates etc..

*Employees inquires related to personnel matters, leaves

*Attendance check up on daily basis (personnel to ask where abouts)

*Safe keeping of passports and updating passport list

*Open new employees personnel files
*Searching for new candidates with recruitment agencies and websites or via ads.
* Meeting with new candidates and evaluating each one.
*Submitting the reports of each candidate to the higher management.
*Preparing the contracts for each candidate.


Ministries:

• Providing the representatives (Mandoubs) with the documents needed to renewing the residencies

• Providing the representatives of the documents needed regarding the staff entry and exit movement at the ports

• Providing the representatives with the documents needed to renewing all the company licences :in the Ministry of
commerce, fire department, municipality.
• Following up with the representatives the visas process and the company licenses.
• Following with the representatives the customs process of the goods and shipments releasing.

Assisting the legalities section:

• Following up with the legal department regarding the process of the employees contracts and final agreements.
• Following up with the legal department regarding the different cases of employees.
• Applying the new laws released from the Ministry of Social Affairs and different legal departments of the ministries orders thus to match the internal company policies with the ministires orders.

Investigation and reporting:

• Doing all the necessary investigation with employees regarding the miss-behavior or breaching of the policies.
• Submitting the final reports to the concerned departments (qualification or legal
department or sales division with the outcome of the investigation result.

*Handling personnel and accounting issues for engineering department
*Preparing end of service reports

*Controlling attendance, annual and sick leaves,
*Preparing invoices, purchase orders on the Oracle System

*Preparing payments internally and externally

*Preparing cash and bank payment voucher on the Oracle

*Preparing journal voucher on the Oracle

*Preparing test certificates for fire extinguishers on Aswaq program

*Preparing collection voucher on the Oracle

*Preparing employees over time and time sheets

*Financial statements for fire and security divisions
*Compile and analyze financial information to prepare financial statements including monthly and annual accounts
*Ensure financial records are maintained in compliance with accepted policies and procedures
*Ensure all financial reporting deadlines are met
*Prepare financial management reports

*Ensure accurate and timely monthly, quarterly and year end close

*Establish and monitor the implementation and maintenance of accounting control procedures
*Resolve accounting discrepancies and irregularities
*Continuous management and support of budget and forecast activities
*Monitor and support taxation issues
*Develop and maintain financial data bases
*Financial audit preparation and coordinate the audit process

*Ensure accurate and appropriate recording and analysis of revenues and expenses
*Maintaining fire and security division accounts internally
.

Liaising and networking with a range of stakeholders e.g. Customers, colleagues, suppliers and partner organizations *Communicating with target audiences and managing customer relationships

*Managing the production of marketing materials, including leaflets, posters, newsletters and e-newsletters and DVDs
*Sourcing and securing sponsorship
*Conducting market research such as customer questionnaires and focus group *Contributing to and developing marketing plans and strategies *Managing budgets
*Evaluating marketing campaigns

*Monitoring competitor activity

*Supporting the marketing manager and other colleagues

* Trial balance
* Journal entries *Ledger accounts *Balance sheet *Financial statements *Statements of cash flows
.

Sales, Staff, Employment, Advertising