Senior Procurement & Contracts Manager
confidential-one of the Big 4 consulting firm
مجموع سنوات الخبرة :17 years, 4 أشهر
Build & Operate the Procurement Unit
• Project:
Diriyah Gate Development Authority (DGDA) - KSA (Public Sector)
Job Description:
• Transformation: Develop and implement the following:
o Procurement Policy, Procedures
o Procurement Manual and guidelines
o Procurement Organization structure
o Job descriptions for procurement department
o Procurement cycle Workflow, Procedure, Input, Output, Mega/sub processes
o RACI Matrix for procurement Department
o Procurement Professional Archiving system
o SLA For Procurement Department and for DGDA stakeholder
o Procurement Annual Plan and Procurement Budgeting
o Business Intelligence (Procurement Dashboard, Reporting…)
o Vendor management system
o Complete Procurement Templates (PR, RFI, RFQ, RFP, ITT, PO, CO, MLS, GRV…)
o Procurement KPTs, KPIs system, forms/templates
o Awareness Sessions, Mentoring and Coaching Procurement team
o ERP SAP Project
o Others
• Operation:
o Manage and Supervise day to day operations of the procurement functions across the entire procurement value chain; Source to Contract and Procure to Pay cycles
o Contribute to the creation and implementation of best practice quality vision, strategy, policies, processes and procedures to aid and improve operational performance
o Scope of Work
o RFQ/RFP Development, Issuance
o Tendering, Bid Opening, Technical and Commercial Evaluation
o Issuance of PO/Contracts, in compliance with governance rules and DOA
o Provision of any required Procurement Reports
Executed Projects:
JAPCO Service Center & HE workshops - KSA
Job Description:
• Creating a better performing procurement and supply chain organization by redesigning the operating model and underlying processes
• Improving the procure-to-pay process cycle to achieve higher process efficiency and compliance
• Assessing strategic sourcing opportunities based on spend and/or category analysis
• Carrying out category strategy development, contract negotiations and suppliers’ relationship management for goods and services
• Aligning procurement and other parts of the supply chain (e.g. demand planning, Transportation, Logistics, Marketing, SIOP)
• Develop the strategy for the Procurement Division and guides the development of strategy for the reporting sections
• Oversee the preparation of the annual budget and annual operating plan for the Procurement Division and reporting sections
• Manage the annual budget spend as per the annual operating plan for the Procurement Division and monitors deviations, if any
• Measure performance against financial and strategic KPIs & KPT for the Procurement Division and provides guidance for achievement of targets
• Escalation point and key decision maker with a strong sense of urgency and drive for resolution
• Implementing SI&OP successfully and navigating across key areas of organization
• Liaison between Supply Chain, Manufacturing, and Business leaders
• Implement the SAP ERP system (Modules: FICO, MM, SD, SRM, SCM, CRM, HRM, PP, LE, WM) for JAPCO
• Implement the full lifecycle SAP ERP 6 with Enhancement Package 8, starting from the Preparation, Blueprint, Realization, Final Preparation, Data migration (from IBM CICS to SAP), golive support & finally the BI phase…
• Ensure optimal use of SAP functionalities and BI reports as key planning tools within the area of Order management, Stock management, Forecasting and Reporting
• Streamline workflows, processes and business practices to ensure consistency in procurement implementation across the Business Units
• Monitor the development of the RFPs relevant to all departments / divisions for centralized services (facilities management, professional services etc.), identifying requirements and communicating the same to vendors and implementation partners
• Lead the evaluation of the responses received based on the RFPs, reviews analysis and participates in reviewing the bid from a technical and commercial perspective
• Guide the development and maintenance of standard terms & conditions as well as contracts ensuring compliance to legal guidelines on contracting
• Communicate standardized procurement policies & procedures to the Procurement operations teams within the respective SBUs and ensures adherence through routine monitoring
• Review the benefit of the services rendered by the vendors and identifies opportunities for cost savings and measures results of sourcing and procurements initiatives
• Direct and oversees the strategic partnerships with key suppliers, directing the maintenance of a supplier database, and ensuring periodic evaluation of services delivered
• Ensure due diligence is conducted for new contractors and suppliers according to the defined prequalification criteria
• Monitor the maintenance of vendor databases, including updating vendor evaluations and adding new vendors and implementation partners to ensure availability of qualified vendors when needed
• Review and shares ad-hoc reports including spend analysis, demand analysis etc. with the management in order to make decisions related to various vendors
• Define goals and key performance indicators
• Manage the team members by evaluating their performance, providing feedback on an on-going basis, identifying development needs and coaching them to ensure capability development
Executed Projects:
Jazan Refinery EPC 13 - Jazan Economic City - KSA
Haramain High Speed Rail Way - Jeddah Station - KSA
Job Description
• Work on project with client to improve their supply chains by working capital optimization, global supply chain transformation, logistics and distribution network redesign, etc.
• Working with business client area to identify and execute sourcing projects that reduce risk, timeline and/or cost, while adding value without sacrificing service or quality
• Leading sourcing projects including strategy development, market analysis, supplier negotiations, contracting, and relationship management.
• Act as a true team player in the project team and collaborate with different functions at our client's site: Procurement, Supply Chain, Operations, Finance, HR, IT, etc.
• Ensuring appropriate procurement of all production, construction and maintenance materials, including 5 years spare parts and client material
• Identify the key wants/needs of major players (Finance, Sales, Operations) and begin modeling a straw man process
• Directing the Development and implementation of key procurement Strategies / contingency plans and ensuring that strategies and plans are aligned with organizational objectives
• Sourcing and rate negotiation of material locally and worldwide with proper incomer's, delivery time and quality
• Preparing & managing logistics & transport budgets, monitoring expenditure and implementing remedial measures where appropriate
• Negotiation with free zones and local authority
• Working with business leaders who have identified a business need or requirement to identify, source, contract, and procure the needed good or service from qualified suppliers
• Managing supplier performance (monthly, quarterly, half yearly, annual)
• Managing and training staff in the operation of Logistics, Procurement, Expediting, warehousing, materials systems
• Implementing technologies, processes, policies, and procedures to support the whole purchasing process
• Analyzing contracts for effectiveness, identifying areas of weakness and implementing improvements to increase margins
• Assisting in tender agreements, providing quality information pertaining to bids
• Controlling departmental budgets
• Getting goods and services for the best price and value
• Cutting any waste and unnecessary costs to create a streamlined process and fast production times
• Working with suppliers to ensure that key processes are running efficiently and cost-effectively
• Building strong working relationships both internally and with key suppliers
• Contract management and negotiation
• Understanding and keeping up with new trends and regulations in the business
• Dealing with international suppliers
• Assist Scheduling department with developing detailed CPM schedules for all MEP installation activities, including cost and resource loading
• Operate within budgetary limitations and requirements
• Ensure "project start-up meetings" are held when required, so that all participating parties understand the project history.
• Visit project sites as necessary, but at a minimum of one-week intervals
• In the absence or termination of subordinates or other project staff, ensure continuity of workflow
• Actively support and participate in the Project Managers Association (PMA)
Executed Projects:
King Abdullah Sport City - Al Jawhara - Jeddah - KSA
Anjum 5-star Hotel - Makkah - KSA
King Fahad Air Base - Taif - KSA
Sourouh Tower - Sharjah - UAE
Job Description
• Proactively assist in the management of a portfolio of Saudi Aramco, while reporting to Senior Managers and above
• Develop and implement purchasing and contract management instructions, policies, procedures, plans and budgets
• Actively involved in business development activities to help identify and research opportunities on client
• Contribute to the development of my own and teams technical acumen
• Develop strategies to solve complex technical challenges
• Assist in the management and delivering of large projects
• Train, coach, and supervise staff
• Defining scopes of work
• Creating and implementing full procurement cycle, procedure and process
• Preparation of requests for proposals or qualifications
• Negotiation and vendor selection
• Implementation of new agreements and onboarding of vendors
• procurement and suppliers’ management for goods and services
• minimization of costs and enhancement of product quality and efficiency
• Review Contract Documents, making suggestions/modifications as they relate to the MEP trades
• Monitor the installation and start-up of MEP systems and commissioning of project with Engineer & Owner
• Supervise review and coordination of technical submittals and shop drawings
• Getting the approval on materials submittals, preparing the materials request, letter of acceptance, purchase order, and following up and expediting with suppliers till receiving the materials and getting inspection approvals
• Assist Scheduling department with developing detailed CPM schedules for all MEP installation activities, including cost and resource loading
• Analyzing the drawings, equipment schedules, specification …
• Preparing, reviewing, submitting and getting approval for technical submittals
• Preparation of “requests for Quotations” for equipment and materials and sending to suppliers
• Cross checking the quotation received from supplier with the specs and project requirement
• Prepare the comparison sheet, recommend the quotation/supplier’s complying with the project requirements
• Issue PO after the negotiation stage
• Follow up with the supplier till delivering the materials and getting approval
• Coordinate and follow up with engineers for on-time installation of materials and equipment delivered.
• Analyzing the drawings, equipment schedules, specification …
• Preparation of “requests for Quotations” for equipment and materials and sending to suppliers
• Cross checking between supplier quotation and project requirements (specs, schedule...)
• Arrange the bill of quantity from the drawings using my site experience
• Analyzes blueprints and other documents and prepares detailed cost estimates. Performs accurate quantity takeoffs of available design documents
• Lead the development of conceptual and feasibility cost model estimates utilizing historic bench marking information and industry experience to develop complete early stage cost estimate forecasting
• Work with architects and engineers to develop clear understanding of project scope during preparation of estimate
• Experience to carry out analysis of directly executed works to include in direct cost mainly material costs, labor costs, and accessories costs, all in relation to the contract BOQ
Executed Projects:
Some prestigious projects, 2 Universities, 3 Hospitals, 2 Hotels & 5 Residential Bldgs - Lebanon
Job Description:
• Study, design and execution for mechanical works in buildings including Sanitary, Plumbing, HVAC (Heating, Ventilation, and Air-Conditioning), Fire Fighting and Renewable Energy.
• Calculating the Heat loss, energy consumption using HAP, water flow and Pump head using special programs …
• Design verification of the project.
• Checking specification, drawings and contract obligation.
• Developing a plan, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads using Microsoft Projects Software.
• Co-ordinate with supplier and sub-contractors for material submittals, deliveries, and execution on site.
• Monitor labor productivity and compare target, cost and budget.
• Generate and compile statistical information necessary for budgeting of facilities, equipment and manpower.
• Preparation of Quality check lists and forms.
• Preparation of schedule of programs and coordination with civil works.
• Execution and supervision of all Mechanical services.
• Handling inspections as per consultant’s and client’s requirements.
• Assisted the draughtsman for the shop drawings and as built drawings for preparation and submission
