HR Specialist
Al Maha Eastern Co
Total years of experience :11 years, 6 Months
- Follow all relevant HR policies, processes and standard operating procedures so that work is -----carried out in a controlled and consistent manner
- Implement activities under close supervision
- Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner
- Prepare the bonuses, schooling fees entitlements and any financial reports for the Payroll Department
- Prepare, send, follow up and process Financial Remuneration Forms
- Prepare offer letters and internal memos (salary certificates, NOCs)
- Assist all employees with their day to day queries and enquiries on company policies and procedures
- Assist employees with their day to day queries and needs from the HR Services Department
- Coordinate with the insurance companies for additions/deductions and renewals
- Liaise with Management for probationary period confirmation
- Coordinate recruitment support: follow up on visa / labour card applications, arrival of new comers from out of country, start date etc.
- Initiate, update and maintains employees.
confidential and financial records on HRMS (promotions, raises, performance appraisals...)
- Prepare staff turnover reports (New Comers, - ---- Leavers and total headcount), KPI report of services and internal memos provided
- Participate in relevant projects and community activities as and when needed
-Supports operations by supervising staff; planning, organizing, and implementing administrative systems
-Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
-Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
- Provides supplies by identifying needs for reception, switchboard, and kitchen; establishing policies, procedures, and work schedules.
- Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
- Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
- Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
- Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Sourcing for candidates who meet the position recruitment profile.
• Conducting the Talent Supply Cycle for My branch according to talent supply plan to fulfill the vacancies with qualified employees.
• Conduct competency based interview.
• Ensure the Performance Appraisal Process is being implemented according to easy Performance Appraisal system.
• Support & supervise the training requirements for employees, prepare the training needs assessment with the line managers.
• Conduct Induction programs to enable new employees to become familiar with easy business, policy and culture.
• Conducting exit interviews for my branch to identify the reasons of turnover.
• Preparing & sending the monthly report of payroll, salary adjustment, Promotion, Transfer reports.
• Update the annual leaves report, logs and the sick leave log and make sure that the documents provided are approved.
• Preparing the salaries sheet of My branch and sending it to a payroll specialist at 25th max.
• Following up the daily attendance for entire employees within the branch.
• Maintain personnel files for all employees and ensure they contain all legally required documents, receiving the hiring papers from employees.
• Conducting the entering the staff data of my branch on oracle, and prepare a monthly activity report and submit it to the HR section head regularly.
• Represent the company in front of labor law, social insurance & medical insurance.
• Compile and maintain personnel records, update employee files to document personnel actions, compile data from personnel records
Maintains the work structure by updating job requirements and job descriptions for all positions.
Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation and training programs.
Participate in the development of payroll .
Responsibility for the administrative headquarters
Adoption of all SOE