Accounts Receivables - Accounting Specialist
Majid Al Futtaim Ventures
Total years of experience :19 years, 8 Months
Ensure timely recording of all receivables in the system.
Record and reconcile cash sale proceeds deposited into bank including credit cards and refunds daily.
Pass necessary revenue related entries daily.
Record and track payments received in advance.
Prepare & issue invoices as and when required.
Maintain PDC received register and ensure timely action.
Produce monthly accounts receivable ageing reports and inform BU to make necessary collection efforts.
Support internal/external audits.
• Record invoices in the system as per Standard Operating Procedures.
• Ensure relevant LPO's, GRNs, authorization as per the Delegation of Authority, etc. are attached while booking invoices.
• Process transactions accurately and timely including but not limited to prepayments, accruals, advances, liquidations, transfer of funds, bank charges, and inter-company.
• Pay and record accurately vendor invoices via bank transfer, checks, etc.
• Record Staff Travel and Expense (T&E) reimbursement claims in line with company policy.
• Record petty cash expense & their replenishment as per agreed SLA terms.
• Record payroll/employee payment related transactions while maintaining confidentiality.
• Review and reconcile supplier account statements with ledger balances before payment is made.
• Produce and review monthly accounts payable aging reports.
• Support in the preparation of monthly bank reconciliations.
• Resolve assigned customer queries/complaints within agreed SLAs, escalate to Supervisor where necessary.
• Support internal/external audits through providing necessary documentation
• Review Journal entry & approves GL transactions postings in Oracle based software (ICBA module).
• Review Bank Reconciliation reports & accounting schedules like Accounts Payable schedule, Prepaid Expense schedule, Advances schedules & Accrual Schedule.
• Maintains the fixed asset register and monitor fixed asset transfers, purchase, disposal and write-offs.
• Reviews month end adjusting entries like accruals, prepayments & depreciation.
• Prepares the monthly Financial Statements.
• Assist in the preparation of the company’s yearly Budget and variance analysis report.
• Prepares monthly & quarterly statutory report for the Central Bank of UAE (i.e. BRF-1 form Statement of Assets & Liabilities, Risk Asset Ratio report, Maturity analysis report).
• Prepares accounting schedule for the external auditor during the quarterly & yearly audit season & discuss to the auditor those transactions which need verification.
• Performs Back office functions for the Treasury Department which includes investment deal ticket verification, deal details inquiry, deal reconciliations and processing of deal settlement.
• Investment back office deal verification for HFT, AFS & Investments in properties transactions.
• Contact and follows-up with the Stock Broker agent regarding the daily stock dealing made in (DFM & ADX).
• Review payment voucher against the cheque payment before sending to the authorized signatory.
• Review Monthly Payroll sheet with regards to salary details, staff advance deductions and the correctness of their cost center accounting.
• Monitors the mode of payroll settlement (WPS, Bank transfers or Cheques) and make the necessary funding request from Treasury Dept.
• Review business letters regarding Interbank money transfers transactions, International Bank Payment letters.
• Review Petty Cash settlements and replenishment forms.
• Contributed in the UAT of accounting software and setting up the accounting procedures.
• Review Journal entry & approves GL transactions.
• Prepares Bank Reconciliation reports & accounting schedules like Accounts Payable schedule, Prepaid Expense schedule, Advances schedules & Accrual Schedule.
• Maintains the fixed asset register and monitor fixed asset transfers, purchase, disposal and write-offs.
• Prepares month end adjusting entries like accruals, prepayments & depreciation.
• Prepares the monthly MIS and Financial Statements.
• Assist in the preparation of the company’s yearly Budget.
• Prepares monthly & quarterly statutory report for the Central Bank of UAE.
• Prepares accounting schedule for the external and internal auditors.
• Prepare payment voucher against the cheque payment before sending to the authorized signatory.
• Review Monthly Payroll sheet with regards to salary details, staff advance deductions and the correctness of their cost center accounting.
• Perform bank accounts funding as per operations department request.
• Review Petty Cash settlements and replenishment forms.
• Handling the accounts up to Finalization.
• Perform timely completion of month end payment and accounting processes, compliance.
• Monthly preparation of financial accounts including Profit and loss statement, balance sheet and cash flow with timely reports to the Finance Manager.
• Monitoring and control over bank accounts and prepare bank reconciliation.
• Verify accuracy of purchase orders and supplier invoices, Oversee Payable / Receivable Accounts and prepare reconciliations.
• Maintain the General Ledger and chart of accounts.
• Reconcile general ledger and Inter-companies accounts, franchise offices.
• Liaise & prepare financial schedules & reports for external
auditors.
• Worked as a Part of the company office in Saudi Arabia to :
- Reconcile inter-companies accounts for Saudi office.
- Bank reconciliation for the pending months.
- Part of Saudi office Budget and manpower plan for 2009.
• Preparing and posting payment voucher for the creditors, after reviewing the supporting document.
• Preparing and posting receipt voucher.
• Managing the debit collectors work and hold daily meeting with them.
• Follow up with customers and preparing the statement of accounts.
• Issuing debit & credit notes, reconcile debtors and creditors accounts.
• Preparing bank reconciliation, and the monthly income statement and balance sheet.
• Handling costing of goods receipt notes, from local and import suppliers.
• Handling Cash received from customers and arrange to deposit it in the bank.
• Ensuring proper accounting for fixed assets, revenue and expense accruals and prepare necessary schedule.
• Maintaining bank reconciliation at monthly basis.
• Preparing payroll report and related journal entries.
• Prepare payment vouchers and cheques for administrative expenses or insurance claims related.
• Handled accounting activities for al Ain branch independently.