Head Of Projects Techno-Commercial Control
EPROM Oil and Gas
Total years of experience :27 years, 1 Months
Promoted to the Group Head role due to the success of delivering substantial contract cost reductions. Principal focus encompassed establishing and building the Contracts & Purchasing process and teams ensuring the new processes were transparent, integral, rapid, accurate, strict, flexible and accessible to the team and other internal stakeholders, covering purchasing of all sundry items and contracts for larger items such as Insurances, Outsourcing, Software, Hardware, Property Leases, Security, FM, MEP, ATM contracts, Cleaning, Construction, Internet (IP VPN), POS and IT Systems. Provided leadership, coaching and mentoring to a team of eight direct reports.
Additional accountabilities included:
• Leading the purchasing and contracts process, including the development of scope, supplier selections, tenders, commercial negotiations and contract strategy to deliver long-term business strategies
• Recruiting and training the team, advancing their knowledge/adherence of procurement processes and policies
• Reviewing/rectifying existing contracts from poorly executed contracts to renewals free from hidden T&C’s or any issues as a result of previous terms
• Developing buying and sourcing strategies in alignment with category and business objectives
• Delivering financial targets by developing annual savings plans utilising best practice spend reduction techniques, to ensure continuity and robustness
• Managing the bid process, guiding analysis of competitive bids and negotiating terms/conditions for added value
• Supervising/guiding/reviewing completion and submissions of TC approvals by respective Senior Buyers and Buyers
• Overseeing all technical evaluations of stock items conducted by teams, assuring compliance and eliminating MDR’s
• Negotiating/drafting commercial documents including contracts/agreements, scopes of works, amendments, change orders and purchase orders following procurement and corporate policies
• Hosting meetings with high-value active vendors to assess their performance to inform cost-reduction strategy
• Responding to vendor enquiries, resolving long-standing issues on outstanding PR’s/RFQ’s
• Resolving/fixing complex technical issues with end-users and contractors, avoiding delays and adherence to SLA’s
• Acting as an advisor to all internal stakeholders, addressing queries, overcoming issues and solving disputes
• Personally, dealing with all emergency and urgent items, often working odd and long hours to source/contact suppliers to expedite deliveries and address logistics to meet operational requirements
Achievements
•Notably, Barwa Bank is known for its excellent procurement reputation in terms of professionality, fairness, integrity and responsiveness, amongst the Qatar market
•Played an integral role in the industry-first merger with IBQ, conducting due-diligence and mergers of contracts despite lack of clarity, terminating contracts with amicable exits, minimising business, legal and contract risks, examining transaction complications and leading integrations of contracts and processes
•Boosted revenue performance of the bank by minimising the cost of many systems, influencing the banks’ ability to establish a competitive advantage regarding services and pricing, securing a substantial growth in market share and subsequent profits
•Successfully limited the monopolisation of the sole source service providers reducing total spend dramatically
•Secured a further savings of 27% due to successful negotiations of contract obligations and increase of the warranty period/start of some annual maintenance contracts from one year after the project go-live instead of project sign-off, providing an additional two years of free support
•Strengthened contract follow-ups and secured full-rights benefitting from lessons learned
•Overhauled procurement processes
•Personally, ensured the SOW/ BOQ’s
•Significantly enhanced the performance and consistency of vendors
Please check CV for more information
Appointed to lead, manage and administer the procurement, contracts and services strategies and activities, safeguarding the availability of material/services within defined cost, quality and time parameters. Owned spend of $50m across services and mechanical, electrical and chemical purchases and provided leadership and training to a team of 12.
Additional accountabilities included:
• Procurement Management: developing purchasing/logistics vision, mission and strategy; leading improvement initiatives; monitoring expense budget and supervising/recruiting/developing Purchasing and Logistics team
• Strategic Sourcing: evaluating strategies vs market conditions; analysing sourcing activities/negotiations; devising category sourcing strategies; developing purchasing agreements; defining principles for supplier selection/ performance criteria and securing the best prices/value
• Supply Chain: managing i) entire supply chain including custom clearance and logistics ii) order placement process
• Compliance/Reporting/ In-house staff training: providing design principles for measuring effectiveness; managing reporting/tracking compliance; implementing best-in-class training/sourcing methods and tools; setting/monitoring compliance targets
• ERP System: implementing the SAP System and the structure selection/implementation of SAP-MM Module
Achievements
• Successfully reduced the cost of outsourced services securing a competitive edge for EPROM and enabling the establishment of lower-cost services to customers, growing the share of the available market
• Notably, EPROM’s reputation in the market for how they worked professionally with sub-contractors and developed their suppliers enhanced the customer’s trust and willingness to work with the business over competitors
Appointed to lead the seven-strong team and the operational management of the purchasing department confirming compliance to standards/procedures and a clear understanding of performance objectives.
Furthermore, developed/implemented tendering strategies, contract formulation including reviewing technical scope, contractor-company joint responsibilities, contractor performance indicators, quality and compliance and risk mitigation.
Additional accountabilities included:
• Managing the i) pre-award activities comprising of drafting and development of pre-qualification, bid list, invitation to tender, technical and commercial evaluation, negotiation and contract ii) post-award activities comprising of contract signing, amendments, variation orders and obtaining/follow-up letter of guarantees, letter of credit, insurance certificates, HSSE and quality plans, final execution plan in addition to close out reports, provisional acceptance certificate and final acceptance certificate
• Providing reports to senior leaders on departmental performance and confirming compliance to relevant safety, quality and environmental management procedures and controls
• Encouraging and enabling employees in the procurement function to emulate critical behavioural competencies to achieve the set objectives of the department
• Identifying/reporting on contracts risk assessment, recommending project strategies to mitigate any such technical, legal, contractual or commercial risks and best pricing strategy applicable for the contract to achieve the best possible costs savings for the company
• Participating in technical training to internal stockholders on the Supply input requirements
• Managing budgets/forecasts, reporting on any variations/risks to senior team to guide final strategic decisions
• Analysing demand plan, material spend, Contractors’ performance, market behaviour and technological changes based on commodities, criticality, nature of requirement; recommending the best strategies to satisfy the service delivery while ensuring quality, cost and time targets
• Resolving conflicts between Contracts/end-users, ensuring excellent customer-supplier relationships
• Liaising/coordinating with Legal and Finance Departments in relation to contractual and commercial recommendation and acting as Bid Opening Member on the Supply Tender Committee
Achievements
• Successfully contributed to the development and the implementation of department policies, procedures and controls covering all areas of procurement functional activity ensuring all relevant procedural/legislative requirements were fulfilled while delivering a quality, cost-effective service to customers
• Identified opportunities for continuous improvement of department systems, processes and practices considering ‘international best practice’, improvement of business processes, cost reduction and productivity improvement
• Played a pivotal role as initiator and Team Leader i) delivering technical clarification initiative to enhance the strategic agreements cycle time ii) developing new tender packages library to manage different tender scopes and values
• Successfully developed i) sourcing strategies, objectives, policies and procedures in line with company mission ii) the company’s pre-qualification questionnaire, tender packages and PO’s ii) sourcing process from demand to delivery based on solid KPI’s iv) the Vendor Management process
• Spearheaded the development of the team’s efficiency through one-to-one coaching/mentoring, KPI management and performance appraisals and led several successful recruitment drives
• Selected/delegated to step in as Acting Materials General Manager and played an integral role in developing local vendors to sustain supply best practice
• Design & maintain procedures to ensure all purchases/services take place with proper authorization.
• Ensure that the suppliers’ performance & costs for general stock items & regular service needs are reviewed against a regular competitive tender.
• Review tender and contract documents, variations and committee submissions. Identify contractual commitment risks and advise on management thereof.
• Manage the development and implementation of internal control framework for purchasing/contracting
processes in order to enhance business effectiveness and efficiency.
• This entails participation in the development of model contracts, regulations, policies, procedures, guidelines and other tender/contract related documents.
• Regularly review and analyze tendering/ contracting processes and procedures to identify areas of improvement.
• Responsible of planning & implementing internal audit procedures to ensure integrity and accuracy of all procurement works in the company projects.
• Ensuring that adequate preventive controls are in place, including discussing remarks, then corresponding corrections with purchasing, contracts & materials managers and providing them with Recommendations & Suggestions for work improvement.
• Providing guidance and advice on contractual and commercial matters.
• Directing the staff during procurement audit processes & tenders evaluation attendance.
• Permanent member in all Procurement Tenders’ committees.
• Reporting directly to C.E.O. to provide management with reasonable assurance concerning efficiency and adequacy of projects procurement processes.
Supervised a team of 4 personnel to provide variety procurement services related to purchasing of all
types of engineering and general materials and equipment required for the operations of the Clients.
Handle complete cycle for normal purchase orders and long term purchase agreements.
Prepare documents for and participates in different levels of tenders operating committees.
Activates cover local and international purchases for all Client operations sites.
Checks / verifies available sources of supply and establishes need to pre-qualify additional vendors / manufacturers.
Receive and handle purchase requisition allocated by the procurement manager.
Checks / verifies purchase requisitions in terms of procurement strategy, complete descriptions and specifications, approved engineering standards, sources of supply, nature / feasibility or requirement including delivery date, estimated cost, etc.
Prepare comprehensive Purchase Enquiry (RFQ) documents including specifications, terms and conditions, inspection / test certification, etc. and issue such documents to invite bidders for quotations.
Attend pre-tender clarification meetings, arrange travel of tenderers / bidders to site, answers queries
and ensures issuance of revised drawings, specifications, etc as applicable.
Participate in the company bids opening committee meetings and ensure that accurate bid details are entered in the Procurement System.
Evaluate offers commercial, prepared price / cost analysis / comparison and conduct necessary verification / negotiations with suppliers as applicable then prepare commercial appraisal / bid summaries of offers in line with established commercial procedures / guidelines.
Prepare accurate / comprehensive purchase orders / agreements, obtains approval per delegated financial authority levels.
Check / verify supplies invoices shipping documents and delivery notes.
Respond to related queries and clarification requests from originators, suppliers, stores, etc.
Initiate action to apply penalties / deductions for delay in delivery and calculate penalty amounts as applicable.
Perform other related duties such as input / retrieval of materials / suppliers data into the procurement system, preparation of statistical reports, resolving disputes
arising from technical / commercial problems etc, ensuring confidentiality of information and documents in custody.
My job was organization and preparation of the Tender Documents, the approval of the Documents as well as the selected bidder list, and issuing Documents for Tender. Receiving and providing answers to bidders' queries, ensuring that bids are received at the Refinery on or before the bid due date. Arranging for Technical Bid Evaluations to be undertaken. Carrying out Commercial Bid Evaluations, Ensuring that completed Bid Evaluations are reviewed and that a preferred Supplier/s is/are selected.
Arranging Pre-Award Meetings with the preferred Supplier/s if necessary. Producing final Purchase Order for review and approval prior to issue. Issuing Contract Documents, Maintaining Purchasing file system for
each Material Requisition being handled by Refinery staff.
Providing Materials Manager with copies of all Purchasing correspondences. Advising him, upon request, of aspects of purchasing administration. Arranging Purchasing amendments with Suppliers & Negotiating claims, back charges and variation orders with them.
Also carrying out all necessary negotiations & issuing Different Payment Methods as Letter Of Credit etc… Issuing Requests or Cash Against Documents, Requests for purchasing materials required for:
Foreign Purchasing (Spare Parts & Materials For Mechanical, Engineering, Instrumentation, Electrical, Warehouse & Laboratory Departments).
Training Department (Training Devices, Instruments and refinery training courses… etc., ) .
IT Department (Desktops, Laptops, Printers and all disposable material).
Port, Coke handling, sulphur handling and the supply of the heavy Equipment.
The Key focus of the job is to work with corporate procurement Department to help in the development of sourcing strategies for Materials and services to ensure that the company effectively capitalize on potential sourcing synergies to reduce costs and increase Levels of services which is achieved by identifying developing and Maintaining effective long-term supplier agreement and assuring the quality and cost of materials and services.
Prefabrication Activities in The Workshops .
•Supervising The Mechanical Fabrication Activities For The Field
Erected Tanks.
•Responsible For The Engineering Random Checks For All
H.V.A.C. Calculation & Drawings.
•Supervising Piping Construction Activities & N.D.E.
•Supervising Static Equipment Installation & Internal Checks.
•Supervising The Punching Of Hydrostatic Test Packages.
•Supervising The H.V.A.C. Installation, Insulation & Performing All
Necessary Tests According To Q.C. Plan.
•Inspecting The Mechanical Completion For Each System.
Visited Countries:-
USA, UK, Italy, Netherlands, Spain, Austria, Switzerland, Germany, Turkey, Qatar, Kuwait, Jordan & Malisya.
Training Courses:
•Certified International Commercial Contracts Manager.
•Certified International Supply Chain Manager.
•Operational Risk Management & Business Continuity Management.
•Information Security Awareness.
•Purchasing Contexts & Management.
•Contract Drafting For Non Lawyers.
•Tenders Preparation & Evaluation.
•Effective Purchaser & Procurement Best Practice.
•Freight Forwarding & Logistics.
•Effective Negotiation.
•Measuring Purchasing Performance.
•Managing Purchasing & Supply Relationships.
•Developing Contracts in Purchasing & Supply.
•Human Rights in Working Atmospheres.
•Leadership Skills.
•CIPS.
•ISO 14001:2004 Cer. Lead Auditor by SGS .
•OHSAS 18001:2007 Cer. Lead Auditor by SGS .
•ISO 9000:2000 Cer. Lead Auditor by SGS .