Contracts & Procurement Manager
Etisalat Misr
Total years of experience :22 years, 4 Months
- Handle the tendering process end to end Cycle.
- Responsible about handling RFPs & PRs through ERP system.
- Prepare/review the tender Package (Invitations-Term & Conditions-Technical documents/Scope-Bill of Quantity)
- Act as Contracts department member for RFPs opening & evaluation.
- Perform contractual evaluation to the tender submitted offers.
- Follow up the tending predetermined activities & Processes.
- Apply the most recent evaluation methodologies in purchasing phase.
- Follow up committee members tendering behavior.
- Preparing initial report/final report & data enhancement.
- Negotiate contractual, legal & financial conditions with vendors during the tender process.
- Reach the most beneficial degree of contractual conditions/terms favoring Etisalat Misr.
- Assure fairness between vendors during the tendering process through being the single point of contact.
- Review vendors legal documents & status.
- Assist in preparing, categorizing & updating company vendor list.
- Prepare the contract draft covering the required scope.
- Circulate the contract draft finalized from the part of the contracts department to the concerned department, Finance department and legal department for review, comments, and confirmation.
Review & send the final version of the contract to the contractor for final review and signature by the authorized signatory, and submits power of Attorney for the signature and the applicable Insurance Certificates.
Review the signed contract to make sure that it complies with agreed upon rules and details.
Call for meetings with vendor & any internal parties if required to reach contract end point signature phase.
Responsible for all international tenders and purchasing from abroad.
Preparing Request for Proposal according to the Egyptian law and ITIDA rules;
Preparing tender notices and standard tender documents for inviting and obtaining tenders;
Reviewing the deliberation of all procurement process; tender openings; evaluations; and decisions of evaluation committees;
Working closely with ITIDA departments, technical specialists, to prepare the TORs and requests for proposals for consultant services, equipment lists, technical specifications, and other project inputs for tender and based on these specifications prepare appropriate bid/tender documentation;
Drafting, preparing and reviewing the contracts with all annexes to be signed by all parties. In addition keeping close contact with the contractors during the contract signing period in order to faciliatate and speed up the procdures.
Performing the procurement of supplies and services for the whole MCIT;
Facilitating the inspection and receipt of goods to ensure compliance of specification and quantities with the purchase orders.
Reports to: Operations Officer
Responsible for: Procurement Specialists
Liaises with: Relevant departments of the project.
Performing the procurement of supplies, services and civil works for the project institutions.
Drafting and updating the project procurement plan for each year
Itemising and listing all goods required for the project, showing the specifications and estimated unit and total cost of each item, arranging for the index coding and numbering of each item for identification with the project institution and the space for which it is required.
Determining the method of procurement to be used based on the size of package as determined by the donor guidelines.
Preparing Tender dossiers according to the donors rules and guidelines.
preparing bids notices and standard bidding documents for inviting and obtaining bids in accordance with donor guidelines.
Assisting in Establishing procedures for receiving and opening of bids, ensuring adherence to the evaluation criteria stipulated in the bid/tender documents in a professional and timely manner.
Reviewing the deliberation of all procurement process; bid openings; evaluations; and decisions of evaluation committees.
Participating in the preparation of periodic progress reports for the government and donors.
Working closely with MOHP departments, technical specialists, architects and engineers to prepare the TORs and requests for proposals for consultant services, equipment lists, technical specifications, Scope of Work/Bills of Quantity and other project inputs for tender Ensuring that the procurement process is in accordance with Egyptian and donor guidelines.
Preparing the contract with all annexes to be signed by both parties.
Facilitating the inspection and receipt of goods to ensure compliance of specification and quantities with the purchase orders.
Reviewing procedures & the tender documents with the specialist.
Reports to: Senior Procurement Specialist
Responsible for:
Liases with: Different departments of the project.
Assisting in the procurement of supplies, services and civil works for the project institutions.
Drafting bids notices and standard bidding documents for inviting and obtaining bids in accordance with donor guidelines.
Recording the deliberation of all procurement process; bid openings; evaluations; and decisions of evaluation committees.
Working closely with MOHP departments, technical specialists, architects and engineers to prepare the TORs and requests for proposals for consultant services, equipment lists, technical specifications, Scope of Work/Bills of Quantity and other project inputs for tender and based on these specifications prepare appropriate bid/tender documentation.
Perform record keeping & data entry activities required for management information system.
Preparation of travel claims for all experts.
Issuing payment orders according to the commission’s procedures.
Preparation of financial reports of the contracting partners.
Negotiation of satisfactory contracts with hotels and follow up payments.
Maintaining monthly, quarterly, and annual reports for budget preparation.
Responsible for Petty Cash account and maintaining a balance every month
Supervision for programme branches in (Alexandria, Menoufia, and Sohag)
Responsible for updating the inventory register for all office equipment and furniture.
Registering of transactions on the accounting system.
Preparation of economic reports according to different budget lines.
Bachelor Degree of Commerce , English Section