Mohamed Bathullah - FMP®

PROFESSIONAL SUMMARY
12+ years of experience in Business Administration & Facility Management fields in a Multinational Companies (PETROFAC, ALSTOM POWER & AIC STEEL).
Currently I’m working for AIC Steel managing and controlling the cost of below mentioned departments to provide the best services with excellent quality within a planned time frame using the KPI / SLA processes.
Where I’m Managing & being Responsible for the following Areas in UAE & GCC:
1- Administration
2- Government Relations
3- Facility Maintenance - Dubai facilities & Site Mob / Demobilization. 4- Heavy Equipment - Rent / Maintenance
5- Waste Management - General Housekeeping
6- Manpower Recruiting - Overseas & Rental
7- Cost Controlling / Saving
8- Scrap & Asset Control


Setting & Managing the Facility Management Strategy (General Maintenance, Fleet Maintenance & Administration) including costs to prepare the required budgets for corporate level management approval (for the exits facilities like but not limited to Old & new Branches / Offices / Camps in GCC.
 Evaluated facility operations and personnel to ensure compliance with safety and health regulations.
 Planning and coordinating the administrative procedures, rules & objectives by assessing the exist workflow systems for continues improvement using the KPI & SLA.
 Recruiting, selection and training Administration Personnel / assigning tasks responsibilities and managing the office spaces in company premises within GCC Sites / Offices.
 Managing government relations & Personnel department in UAE, Oman, Bahrain, Kuwait & Qatar including but not limited to establishing new business in a new country, Mobilization / Demobilization of assets & personnel
 Organized international and domestic travel arrangements for up to 1, 500 employees, including all visa types, transportation and hotel stays, Events
 Managing & Initiating: Service agreements of: Leasing / Manpower / Equipment
 Developed the Parking and recreation facilities for staff & workers in KSAE &
UAE.
 Succeeded to build a strong Administration & control system in a new factory
from scratch to comply with Organization's demand and strategy including
building systems, furniture & Work flow.
 Inventory & stock controller for all devices, machines, furniture and systems
related to buildings, grounds, HVAC using IFS/ERP for WO requests & required
occupant services.
 Achieved 2.8M AED in 2018 cost saving by monitoring the facility services & Utilities

Responsible for Sites Administration in West area: Yanbu, Rabigh, Jeddah, Usfan, Shuqaiq.

Regarding Company / Rental Manpower, Heavy Equipment. Stores on sites, procurement - Purchasing on Sites, Petty Cash auditing. the accommodation & Transportation for rental/company staff.

Job isn't limited to above but as per work requirements.

Responsible for Mobilization & Demobilization (Staff, Equipment) as per the allocated budget from Administration management.
 Initiate the site procedures & policies concerned to all country Sites to assure smooth workflow and remove any conflicts.
 Controlling Site Purchases and petty cash to comply with project budgeting and Senior Management instructions.
 Liaison between all site staff and Head quarter for all matters related to Human resources, IT management.
 Ensuring compliance with government, client, consultants, and suppliers to create best relations and achieve company commitments.
 Scheduling / Planning Site Activities, Shipments / Milestones as per project contract using P6 Program.
 Organizing all meetings, conferences and board of director’s meetings plus the outdoor events after achievements / TOAC.
 Supervise Site administration & Accountants to ensure preparing the expenses sheets, vacation's tickets, visas, time sheets, and site purchases plus maintain the office supply inventor on Lotus Notes Program - This for all for local and Expat employees in all Egypt Sites.
 Achieved to Prepare the BOQ related to Pipeline and Mechanical works in Tebbin Power station 350 MW and ordering from Germany to establish the job.

For Administration: Oversee clerical and managerial duties for various ventures by handling a number of functions involved in the continued operations. Acting in an office management capacity with performing tasks which necessary, work simplification and improvement in efficiency to keep a project running smoothly, reporting to project manager and managerial level

For Accounting: Responsible for preparation of financial statements, maintaining cash controls, supervision of the payroll, and managing the financial office operation day to day as per the company policies & procedures

For Planning: Attending the Weekly progress meeting to follow up the progress and update the schedule of three week look ahead, Construction and Commissioning Schedule to be reflected on Primavera 6 program

Oversee and coordinate day to day administrative issues related to the organizational service contracts, provide seating arrangement for new employees, supervise safety systems and provide assistance for other relevant office activities. Ensure that office procedures have the necessary available resources

• Implementing the necessary weekly and monthly reports are submitted to the administration head for review such as cash book, leave applications and manpower reports

• Managing the transportation activities and vehicle directions for the employees and equipments

• Follow up & Track the shipment, consignment status and solve the problem accordingly with government & custom authority if any

• Provide work guidance and distribute work internally to office attendants

• Coordinate all of administration and logistics issues with main branch office such as couriers, flight ticket booking

• Mobilization and demobilization from/to site, as per agreements and instructions from management

• Obtain and support help desk and IT trouble shooting for (desktops, laptops printers, copy machines and scanners), to make sure that the work is accurate

• Responsible for the cash controlling on site, like cash advances to the employees, procurements and food allowances with recording the transactions on system.
• Provide the main office with the original invoices and cash book every month.
• Salary distributions for the employees who get the salary on site