admin & hr Secretary
Al Najm Al Thaqib Contracting Company
Total years of experience :10 years, 6 Months
1. Coordinating office activities and operations to secure
efficiency and compliance to company policies.
2. Collaborate with hiring managers to facilitate the selection and onboarding of new employees.
3. Maintain HRIS (Human Resources Information System) data integrity by updating employee records, processing changes, and generating reports.
4. Assist in organizing employee training sessions, workshops, and events.
5. Provide training and support to employees and managers on HRIS usage and functionalities.
6. Point of contact and coordination with local PR office/agent in terms of follow ups, work permits validity, renewals, exit/re-entry, health insurance.
7. Responsibility to prepare salary and submitted to accounts on time.
8. Build and maintain relationships with universities, recruitment agencies and other talent sources to create a pipeline of potential candidates for current and future recruitment needs.
9.Keep stock of office supplies and place orders when necessary.
10. Manage agendas/travel arrangements/appointments etc. for the executives and all employees.
11. Develop good working relationship with executives and clients via phone and email communication.
12. Submit timely reports and prepare presentations/proposals as assigned.
• Answers incoming calls.
• Directs call to guest rooms, staff or departments through the switchboard or PBX system.
• Places outgoing calls.
• Logs all wake-up call requests and performs wake-up call services.
• Provides information about hotel services to guests.
• Update directory information on the front office software.
• Must be polite and courteous while answering the phone
• Answer phones and greet visitors
• Write and distribute email, correspondence memos, letters, faxes and forms
• Maintain computer and manual filing systems
• Resolve administrative problems
• Maintain up-to-date employee holiday records
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
1. Co ordinate workers.
2. Attentance maintaining.
3. Shift Allowances and overtime
4. Preparing Manpower reports
5. Preparing Monthly Job charts
6. Maintaining Absent Report And Sick Leave Report
(Sick Leave, Annual Leave, Emergency Leave and Local Leave)
7. Document and Mail Distribution
8. Add new employees details to the systems.
Preparing and providing quotation to the customers and enquiring with them on regular basis.
Guiding customers in a proper manner in the shop to demonstrate the specification of two wheelers model by comparing.
Maintaining sales documents like form 20, service book, sales receipt and sales book.
Monitoring actual sales with sales target on monthly basis.
Attending customer related queries and elaborating to them about period of service and warranty policies.
Ordering and maintaining spare parts required for services.
Accounting and providing monthly salary to the subordinates.