Mohamed Hanifa Abdul Huq

1. Organization structure development strategies
2. Creating departmental trees and branches
3. Analyse and create job roles and responsibilities
4. Creating company policy and procedure
5. Creating new HR forms
6. Recruitment and talent acquisition
7. Introduce budgeting and forecasting for HR
8. ERP HR module development
9. Manpower computation, planning & forecasting
10. Creating Effective appraisal forms
11. Taking care entire management activities
12. Centralizing all branch employees under single format
13. Routine HR operation followup and setting up goals

Creating Policies, Sub sections, JD's, SOP's. Allocating & assgning specific designation. Realignment process, Organization chart and Workflow tree process based on management requirements.

Handled End to end on Technical recruitment, Salary negotiation, Manpower planning & Budgeting, Attendance.
Mobilization & Demobilization process; onboarding; Sending manpower on time to project sites as per client requirements.
Ensuring people are getting proper overtime sheets and keep inform to finance department for preparing invoices.
Heading the department and created HR Policies & Compliance aligning with Oman Labour Law.
Everyday HR & Admin operational activities, advising, reporting & updating to Top Management.
Created sequence work flow, responsibility & merging inter-connected jobs & developed new forms.
Salary administration, Odoo ERP developing, uploading and framing work flow activities
Streamlining functions, record management, Vacation / Leave eligibility process and regular follow up works with other team members including training for new & renewal of training cards and cost control.
Coordinating with Operation dept for new projects manpower arrangement, PPE provisions, Visas & On Boarding etc
Keep in monitoring all remote working locations relating attendance & welfare matters in OQ, Duqm, Barka & Salalah
Started budgeting Admin section including accommodation, asset inventory etc. Updating Training as per PDO standard.
Follow up renewals, Licenses, Property contract, Travel arrangement & Flight ticketing.
Core admin & PRO matters. Initiating Medical Insurance process for all employees & made negotiations with companies for best quotation. Making audits & cross verifying the working process for non-deviation.
Created & implemented appraisal format & questionnaire for the employees at client site.
Grievances handling for the employees with client site and ensuring all amenities provided to the employee.

 Expertly rendered assistance in recruitment and staffing process while handling salary process and organizational departmental planning.  Conducted overseas recruitment procedure and resume screening process while developing policy, training and documentations of ISO records. Maintained liaison of salary negotiation as per clientrequirements  Supported in checking trade skills results and ECNR category efficiently for visa stamping purpose.  Completed documentation of selected applicant, recorded details for records while maintaining coordination with embassy. Assisted in visa formalities, flight ticketing and various clearance formalities

 Prepared yearly HR and payroll - recruitment budget. Compared manpower planning from year to year and internal transfers while developing promotion strategies based on performance appraisal, succession planning and training activities  Extended support to Organizational Development division on formulating training budget & calendar, re-alignment strategies for departments and designations  Revamped and structured company policy and employee handbook in line with KSA labor law  Administered and handled SAP - ERP GloHR, GloPay, GloATT and ESS / MSS applications effectively and efficiently. Supported Government Relations Department for GOSI deduction & HRDF calculation on payroll  Evaluated performance appraisal strategies by setting SMARTobjectives for KPI Proces.  Created a special skillset matrix for ARAMCO Clients and standard CV format for easy selection.  Recruitment of technical personnel & Handled Manpower Supply Division for ARAMCO (Mobilization & Demobilization) with Business Development Department.  Analyzing CV’s of specialized technical people like QA & QC Engineers (Electrical, Mechanical), Safety Supervisor & Officer, Scaffolding Inspector & Officer etc.  Getting chamber of commerce attestation on contracts. Renewal contracts, licenses etc. Getting AJEER certificate.  Getting feedback about employee’s performance and overtime details. Receiving attendance & OT particulars.  Salary arrangements and grievance addressing at client premise. Invoice preparation and payment followup.  Productively maintained employee relations, compensation and benefits. Supported Shared Services Manager for preparing sensitive management reports. Ensured 100% timely submission of payroll as per given deadlines  Arranging certifications (TUV) and training courses for scaffolding, Safety & Riggers (I, II & III). Negotiating with training academy for discounts.

 Planned and implemented recruitment process as per requirements. Conducted induction activity, orientation training and SOP norms training based on IKEA requirements. Reviewed employee succession factor quarterly and managed performance appraisal and promotion  Managed payroll for 400-450 employees through SAP - ERP HR module across two units including performance evaluations and time management - HCM. Uploading & monitoring shift schedule, updating all IF records like wages, ESI & PF including IKEA training records  Efficiently coordinated and maintained relationship with manpower agency team for communicating requirements, acquiring contract, obtaining locals and HO approvals. maintained IKEA quality management systems, compliance requirements.  Handled petty cash and vouchers, certificates like calibration certificates, factory, fire & EB license while managing renewal process. Handled labor and employment law cases such as investigation and related legal action  Audited for IKEA at sub-supplier’s factories, processing Kaizan audit and internal audit within group units. Handled IKEA training functions in all units. Interacted & Liaise with Govt. officials of various departments such as PF, ESIC, PCB, Police etc.

Designation: "Executive - HR & Administration", November 2009 - November 2012
Assisting the HR Head to Plan, develop and implement strategy for HR management and development (including recruitment and selection policy/practices, discipline, grievance, counselling, pay and conditions, contracts, training and development, succession planning, moral and motivation, culture and attitude development, performance appraisal & QMS issues).
Maintained relations with Indian, Sri Lankan & Nepal agencies for talent acquisition. Supported in ERP payroll preparation. Prepared appraisal strategies, employee hand book, HR and admin budget
Prepared shift schedules for drivers, uploaded on ERP time and attendance module. Managed and one point contact for entire administrative matters such as attendance, transport, canteen, labor camp. Hospitality, courier services, procurement, issuing of stationery materials, asset and facility management.
Visit visa applying for staffs & guests and customers. Taking care of embassy matters by visiting embassies.
Trained and appointed as Coordinator and Internal Auditor for ISO 9001:2008 & EHSMS. Prepared competency evaluation chart, training calendar and documentation of ISO records. Strict compliance with UAE Labor Law & proceedings.
Coordinator & Internal Auditor for ISO 9001:2008 & EHSMS. Whole responsibility for the preparation Competency Evaluation Chart, Training, Training Calendar & Documentation of ISO records. Key Achievements:
Streamlined transportation by imposing duty schedule, log book maintenance etc. Created ISO & EHSMS manual.
Efficiently performed cost control activities on administration compared with previous years. Created competency charts, Training schedule. Prepared visa requirements for multi-nationals. 100% in-charged on visa & embassy issues.
Introduced and conducted survey on food quality at canteen. Represented in front of external audit committee.

1. Learned HR work and procedures
2. Attendance & shift schedule formulation
3. Time office work
4. Handling OT employees
5. Induction training for new joinee
6. ISO 9000 process follow up
7. Roles as ISO coordinator
8. Employee filing and joining formalities
9. Training and Development for low productivity workers
10. HOK followup
11. ORM preparation
12. Welfare activities