HR Officer
Sata Communications
Total years of experience :15 years, 1 Months
I provided HR administrational support to the company's UK and global corporate function, since joining
Sata Communications I have been involved in a number of projects which include
• Working on issues such as absenteeism, staff retention and motivation
• Coordinated retrospective right to work checks for the entire business in UK and overseas
• Provided employee relations support, which included advice on sickness and absence, disciplinary and grievances
• Took notes at meetings
• Employee file maintenance, ensuring personnel files are uploaded into the HR system as well as keeping a hardcopy
• New starters, leavers and contractual/personal changes
• Issue offer letters, staff handbooks and starter packs
• Recruitment and selection process and review job applications and select suitable applicants
• Issued references as well as obtaining references from external companies
The London School of Hygiene & Tropical Medicine is a world-leading centre for research and postgraduate education in public and global health. My duties as HR Administrator are to manage the schools extensive and diverse employees, below are some of my contractual daily tasks as a HR Administrator at the London School of Hygiene and Tropical Medicine
• Creating contracts and processing contractual changes
• managing employee files
• Creating job descriptions, advertising vacancies through a range of media including the use of social media, organising face to face interviews, writing letters for successful and unsuccessful candidates and contacting candidates to inform them of the outcome from their interview
• Processing starters and leavers and conducting exit interviews
• Collating new starter paperwork and setting up an employee file
• Creating documents to be included in the new starters pack
• Conducting DBS checks
• Checking references and replying to reference requests
• Updating all HR forms, documents and policies and procedures on the intranet
• Administering employee benefits
• Employee visa application processing and requesting for certificate of Sponsorship (CoS)
Currently I am working for Emaar properties as a member of their Employee relations team in the HR department, my main tasks and duties range from the following
• New employee on boarding
• Coordinating with the public relations officer for processing of employment visas, ensuring all employees are on employment visa within the stipulated period and maintaining the visa database and petty cash replenishment.
• Coordinating with the learning and development team with general induction, training and personal development requirements of employees.
• Preparing the final settlement for resigned and terminated employees.
• Conducting exit formalities for departing staff due to resignation, termination and transfer, this includes exit interviews, visa cancelation/transfer, clearance, releasing end of service and repatriation.
• Handling of disciplinary and grievance process as per company policy.
• Responsible for the management of employee database, updating documents on the Oracle HRMS database.
• Responsible for preparation of confirmation letters for employees upon the completion of their probation.
• Preparing monthly reports pertaining to payroll deductions and turnover statistics.
• Coordinating and crosschecking the year end performance appraisals of the employees.
• Drafting, Implementing and advising on core HR policies, initiating and completing amendments in a timely manner.
• Assisting in improving current and designing work process relating to employee relations.
Crimestoppers is a national charity based in Wellington (Surrey) that helps to find criminals and solve crimes and the role of HR administrator volunteer is based in the busy central office in Wellington.
• Assist and support the HR manager with employee issues such as: absenteeism, monitor staff retention, grievance procedures, government/company policies
• Assist with the recruitment process and policy implementation while maintaining confidentiality
• Preparation of job adverts eg area development manager, call centre operatives, junior finance officer
• Reply via email to all applicants as required
• Accurately review and analyse all candidate application forms and CVs and pass on to HR manager for final shortlisting
• Prepare induction booklets including company profile, health & safety policies, company policies and confidentiality agreements
• Methodically and precisely maintain staff files and personal details using My HR ToolKit system to be used by managers & staff for business planning
• Analyse and review annual/biannual appraisals with regard to staffing training and development needs and report to HR manager for approval
• Undertaken a project to review vetting and DBS policies & procedures
Prospectus is a specialist recruitment consultancy working exclusively with the beyond profit sector, to provide temporary, permanent and executive recruitment solutions, I joined Prospectus as a temporary administrator in their social care and housing department.
I had a variety of tasks that included
Booking shifts for our Locum workers.
updating worker availability
Handling enquiries i.e. payroll, payment, shift changes
Preparing Payroll spread sheets
Chasing references
Charitable organisational helping people who are missing and those left behind
• Worked on Turn2 project, which is an online directory service that provides information to young people who are missing or effected by this, My responsibility was to communicate with different organisations around the country and get their permission to audit their information in the system
• Provided comprehensive HR administration support to the HR team across all aspects of HR
• Worked closely with the team to ensure a high quality HR service is delivered across the business
• Responsible for the employee lifecycle covering starters, leavers and any change of details
• Entering the new starter information onto the HR/Payroll system
• Creating personnel files for all new starters both computerized and hard copy
• Assisted the HR manager on recruitment and selection, talent management and appraisals
• Advised on HR systems and policies.
With this firm I was employed as an office administrator with general office administration duties, dealing with telephone and email queries, booking and arranging appointments and meetings.